Colorado Nonprofit Association
Volunteer Coordinator
TITLE: Volunteer Coordinator
REPORTS TO: Executive Director
STATUS: 20 hours/week
0.5 FTE
Some flexibility based on seasonality Hybrid work model
FSLA: Hourly, Non-Exempt
SCHEDULE: Must attend scheduled events and staff meetings through the year
SALARY: $21/hour (approximately $21,840 annually for 20 hours/week)
Bilingual candidates eligible for an additional $1 – $2/hour
MISSION: Loveland Youth Gardeners (LYG) empowers youth facing challenges to cultivate life/work skills, environmental stewardship, and a spirit of community service, because everyone deserves to thrive.
SUMMARY: The Volunteer Coordinator provides primary oversight for all volunteer functions within Loveland Youth Gardeners. This includes volunteer recruitment, onboarding, scheduling, communication, and recognition/appreciation. This position is responsible for working in tandem with team members to ensure adequate volunteer coverage for programming, events, farm work, and other LYG needs. This position is also responsible for developing and maintaining key community relationships that help to advance the organization’s mission.
ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES:
The following are illustrative of the primary functions of this position and are not intended to be all inclusive:
Volunteer Coordination
- Plan and lead all efforts related to volunteer recruitment, training, logistics, gratitude, data collection, and communication
- Communicate the needs of the volunteers to the Executive Director, Program Director, and/or Farm Manager as necessary
- Communicate with individual volunteers and the volunteer force as a group through multiple approaches on a regular and on-going basis
- Maintain a forum for volunteers to ask questions, process events, and make suggestions for the improvement of Loveland Youth Gardeners programs
- Survey volunteers as necessary
- Ensure adequate staffing of volunteers for programs and events with the minimum number of volunteers
- Plan and facilitate community farm work days
- Maintain and expand current volunteer force
- Create and maintain a volunteer retention plan
- Recruit new, qualified volunteers
- Engage in frequent formal volunteer recognition and appreciation
- Assess volunteers’ level of commitment and skill sets to encourage growth development
- Create and maintain a training program for new volunteers
- Ensure that volunteers have appropriate training and have completed all necessary paperwork & background checks. This includes regular updates to policies as needed
- Maintain all volunteer paperwork and document retention
- Utilize community resources (schools, colleges, faith communities, community service organizations, United Way, etc.) to find volunteers whose values and goals align with Loveland Youth Gardeners
- Maintain current and up-to-date statistics on volunteers for grant purposes and monthly reports
Farm Operations Support
- Work with Farm Manager to decide on farm projects, processes, and ideas for the growing season
- Recruit and select volunteers for projects based on needs and expectations
- Work with Farm Manager to ensure adequate volunteer force to maintain farm operations
- Be aware of primary farm operations and basic planting and construction skills in order to provide needed direction to volunteers, and have a willingness to learn relevant skills
- Participate in crop selection and seeding under the guidance of the Farm Manager
- Assist with special projects as they arise (e.g. greenhouse, irrigation, etc.)
Program Support
- Work with Program Director to ensure adequate volunteer support for all LYG programs
- Recruit and select qualified volunteers to work directly with youth participants in a supervised and supportive setting
- Ensure volunteers receive proper training and onboarding before joining programs
- Be aware of all upcoming program dates and manage volunteer calendar accordingly
Community Outreach
- Seek out and cultivate new partnerships aligned with LYG’s values, mission, and goals to recruit additional volunteers and community support
- Attend community events and meetings with an emphasis on volunteerism and community engagement
Additional Tasks
- Attend and staff LYG events as needed/requested (may include occasional evening and weekend hours)
- Regularly take photos of the farm, events, and onsite activities for use in marketing, social media, etc.
- Contribute content for monthly e-newsletter and annual report
- Other duties as assigned
MINIMUM QUALIFICATIONS: High school diploma or GED is required. Bachelor’s degree preferred but not required. Equivalent combinations of education and experience may be considered.
Requirements:
- Minimum two years experience in community engagement, volunteer coordination, or nonprofit management
- Experience working in a team environment with proven leadership skills
- Demonstrated ability to work independently
- Demonstrated organizational and record keeping skills
- Interest in working with youth and youth programs
- Demonstrated communication skills
- Be able to lift 25 pounds and work in outdoor conditions including heat, etc.
- Self-motivated, cooperative, and flexible
- Demonstrated ability to work within a diverse community (people of different ages, abilities, and cultural backgrounds)
- Interest in teaching and desire to work with the public
- Passion for working outdoors
- Demonstrated experience with project management, including scheduling and budgeting
- Ability to manage multiple projects, set priorities, and adhere to strict deadlines
- Familiar and proficient with G-Suite (Google Drive, Sheets, Docs, Calendar, Gmail), Microsoft Office, Adobe and computer applications
- Must be able to pass a background check and be eligible to work with youth per agency policies
CORE VALUES
- Positive relationships
- Respect for self, others, and environment
- Community Engagement
- Compassion
- Commitment
- Diversity
- Collaboration
- Interdependence
Intern and Volunteer Manager
Summary: The Volunteer and Intern Coordinator is responsible for all aspects of volunteer and intern management, including recruitment, engagement and retention; overseeing administration and tracking of program numbers and accomplishments; and overseeing all volunteer- and intern-related administrative functions.
Essential Duties and Responsibilities (other duties may be assigned):
Volunteer and intern recruitment
- Work with staff to identify organizational needs for volunteers and interns.
- Recruit interns and volunteers for specific programs and special events.
- Attend networking events as appropriate to support volunteer and intern recruitment goals.
- Develop and maintain relationships with intern coordinators at high schools, universities and other institutions of higher education to support and facilitate intern recruitment and placement opportunities.
- Coordinate interview processes and decision making for final selection.
- Respond to and track all volunteer and intern inquiries.
- Match volunteer and intern skills and interests with organizational and program needs.
- Process new volunteers and interns, ensuring that applications and background checks are completed and maintained in compliance with legal requirements.
- Provide orientation for new interns and support intern supervisors as required by academic partners.
Volunteer and intern management
- Maintain the volunteer database, documenting and tracking volunteer activities, evaluation and other related data.
- Facilitate ongoing communication and connections between staff and volunteers and interns.
- Consult with volunteers and interns to address concerns and promote collaboration.
- Create and distribute volunteer communications in collaboration with the Communications staff
- Organize appreciation events, professional development programs and exit interviews for volunteers and interns.
- Provide regular individual and group supervision for interns as well as subsequent trainings for volunteers and interns
- Serve as staff contact and oversight for volunteer-led Reading for Peace Program- provide administrative and logistical support for the program
- Maintain volunteer and intern policies and procedures, updating and disseminating, as needed.
- Collaborate with Communications Manager and other staff on yearly annual report and other reporting as necessary
Other Duties:
- Coordinate and participate in the Wellness & Safety Committee.
- Represent TCC on Conflict Resolution Month Committee
- Provide administrative program support as needed
- Serve as community member and/or facilitator for Restorative Denver on an as-needed basis
Qualifications
- Two plus years experience with volunteer/intern management in the non-profit sector or an equivalent combination of education and experience. Experience supervising interns/learners and working with students of all ages
- Ability to work with volunteers individually and in committee structures
- Administrative experience; ability to handle detail with an emphasis on administrative details
- Coordinates projects to accomplish objectives in a timely manner.
- Promotes team efficiency, organization and accountability.
- Experience representing organization externally, including recruitment and general public relations
- A Master of Social Work is strongly desired (recognition of this educational achievement reflected in compensation), due to graduate-level social work students interns
- Bilingual (English and Spanish) desired (recognition of this additional skill reflected in compensation)
Skills You Have
- Passion for and understanding of The Conflict Center Mission and Vision
- Flexibility in responding to dynamic situations
- Good interpersonal skills, including the ability to reflect and improve communication and conflict-resolution skills
- People-oriented with an ability to connect with new people
- Very organized, detailed and excellent time and calendar management
- Professional written communication skills
- Open to feedback from a supervisor to develop your skills and ability to deliver feedback as needed to volunteers and interns
- Enjoy building relationships with a small team of people and supporting learners in their academic pursuits
- Teamwork orientation
- Motivated to teach yourself some skills you may not know that will help you succeed in this position
Platforms you know or are willing to learn:
- Salesforce
- G Suite
- WordPress
Scientific Affairs Coordinator
The International Association for the Study of Lung Cancer (IASLC) is seeking a mission-oriented Scientific Affairs Coordinator with exceptional organizational and communication skills to join the Scientific Affairs team. The Scientific Affairs Coordinator will provide administrative and technical support for the IASLC’s Staging Project for Thoracic Cancers and other scientific projects as assigned.
This nonsupervisory, exempt position is based in our downtown Denver office on a hybrid work schedule and reports to the Scientific Program Manager overseeing the IASLC Staging Project. This position is not eligible for sponsorship or relocation assistance.
In this role, you will:
• Support the administrative needs of assigned projects including scheduling calls and arranging meetings, taking detailed minutes, drafting meeting summaries, creating reports, circulating documents, tracking information, record keeping, and any other tasks as assigned.
• Diligently track contracts and legal documents for edits and signatures, including data use agreements (DUAs) related to the Staging Project. Work with IASLC staff, IASLC legal counsel and external stakeholders to revise legal documents when necessary and meticulously maintain digital and paper records.
• Demonstrate a working understanding of the scientific and practical aspects of staging systems for thoracic cancers and show the capacity to strengthen expertise in this area over time in the position to inform project strategy and participate in discussions with IASLC members.
• Manage permissions and licensing requests for scientific material.
• Support coordination of in-person meetings related to scientific projects and committees, including keeping updated lists of meeting attendees, facilitating travel reimbursement, and communicating with the IASLC Conferences team.
• Proactively implement organizational and project management tools and software to increase work efficiency and standardize departmental processes and workflows.
• Work collaboratively within the Scientific Affairs team and with all IASLC departments to provide pertinent information about the status of scientific projects and committees.
• Provide exceptional member service and overall support to IASLC members, partners, and stakeholders.
• Attend and participate in scientific activities at IASLC-sponsored meetings and events, as assigned.
A successful candidate will have the following qualifications:
• A strong commitment to the mission of IASLC and compassion for those living with a lung cancer diagnosis.
• Bachelor’s degree or higher from an accredited college or university in a scientific, public health, healthcare or related field.
• Minimum of 2 years of relevant work experience in a similar role or healthcare administration role.
• Demonstrated proficiency in prioritizing, organization, time management, and project management with strong attention to detail.
• Proficiency in Office 365, Adobe Acrobat, virtual meeting platforms, and project management software with the ability to learn additional software quickly and effectively.
• Ability to be flexible in work hours when required.
• Must be eligible to work in the U.S. without sponsorship.
• Must be able to travel domestically and internationally, as needed, in support of business needs.
• Strong multicultural awareness and sensitivity with ability to build cross-cultural consensus.
• Multilingual literacy/fluency and/or international experience a plus.
We believe the best solutions come from diverse teams. We strive to have an environment where everyone has an opportunity to be successful regardless of their race, color, religion, gender, national origin, ancestry, age, disability status, military or veteran status, sexual orientation or gender identity, or other lawfully protected status.
Volunteer and Special Events Assistant
Position Summary:
The volunteer team at Girls Inc. of Metro Denver (GIMD) welcomes our community and corporate partners, interns, and individual donors and volunteers into our mission, programming, and day-to-day operations. They are often the first point of contact for those who want to get involved in supporting girls and bring a passion for hospitality, service, and creating meaningful hands-on experiences. The volunteer team collaborates with teams across GIMD to develop projects, execute events, and facilitate authentic engagement.
Supervisory Responsibilities: None
Duties/Responsibilities:
Group Volunteer Planning and Implementation (60%)
- Facilitate hands-on and skilled group volunteer opportunities to meet both organizational and corporate partnership goals. Under the direction of the Manager of Volunteer Programs, independently lead group activities.
- Support project planning, including regular organizational needs assessment, volunteer registration, and assisting with project communication to corporate partners, in concert with Development Team.
- Support day-of execution of projects and events to ensure volunteers are utilized and engaged throughout the duration of their time at Girls Inc. of Metro Denver.
- Welcome and engage individual and group volunteers by presenting the mission of Girls Inc. of Metro Denver and showcasing the impact their time will make for the organization.
Special Event Volunteer Support (30%)
- Assess special event needs and develop volunteer plans to support the preparation, execution, and tear-down or follow-up for the events.
- Collaborate with Program Team to ensure alignment on tasks, timing, and volunteer needs and expectations.
- Day-of execution of volunteer support at special events, including day-of logistics and serving as volunteer point of contact onsite.
- Annual special events include: Girls & Science, Girls thINC Outside the Box quarterly box builds, Mother’s Day Tea, College Shower, Eurekathon, Summer Carnival, Fall Dinner, Winter Wonderland.
Program Administration and Organizational Support (10%)
- Enter volunteer data in Salesforce CRM (ex: volunteer attendance and hours)
- Assist in preparation and execution of volunteer trainings, including materials preparation, coordinating catering, attendee registration/check-in, volunteer photos
- Daily administrative duties such as expense reports, data entry, and general office tasks
- Assist with upkeep of shared spaces (ex: organize, clean, report repairs, etc.)
- Fully engage in training, team and staff meetings, and other learning activities.
- Perform other job functions as needed.
Required Skills/Abilities:
- Cultural Competence: Has an appreciation for diverse populations, cultures, and economic experiences. Exhibits commitment to social justice values and anti-oppression analysis. Demonstrates a commitment to the positive parameters of GIMD’s professional behaviors (see link above).
- Group Facilitation: Ability to facilitate groups ranging from 5-20 volunteers, including providing direction, shifting priorities as needed, and ensuring engagement throughout the activity.
- Be a Champion of the Brand: Ability to share GIMD’s mission and programmatic work, relating the volunteer experience to our impact and capacity as an organization.
- Professional Assets: Critical thinking and a belief that we can all learn from failure and improve outcomes through reflection. Flexibility with a higher tolerance for uncertainty and fast-pace that comes from working in a youth-centered space. Self-starter skills with willingness to find solutions rather than wait for direction. Values collaboration and supporting colleagues to advance GIMD’s mission. Curiosity and ability to make generous assumptions about themselves and others.
Experience:
- Experience facilitating programming for groups of at least 15 participants.
- Experience working with external nonprofit stakeholders.
- Experience working in positive youth development settings.
Physical Requirements:
- Ability to be actively standing, walking, or moving for prolonged durations.
- Must be able to lift up to 50 pounds at times.
- Working outside in varying weather conditions,
- Operating small equipment (power tools, lawn and garden tools, etc.)
Additional Requirements:
Possess a valid Colorado driver’s license, (or willingness to obtain one within a month of employment) with a driving record that allows employees to be covered by agency auto insurance and drive agency vehicles (must be at least 21 years old) with at least 2 years of driving experience.
Access to a personal vehicle to travel to project sites in Metro Denver. Mileage reimbursement provided.
Community Engagement Manager
Title: Community Engagement Manager
Reports To: Director of Development
Status: Exempt, Full Time
Overview:
Child Advocates – Denver CASA advocates for the best interests of children who have experienced abuse or neglect by training diverse volunteers who create opportunities for children, youth and families to thrive. Denver CASA trains and supervises Court Appointed Special Advocate Volunteers who work with children and youth who have been abused and neglected and have a child welfare case open.
PURPOSE:
he Community Engagement Manager serves as an engaging and positive representative of Denver CASA in the community. The Manager will focus on corporate development, volunteer recruitment, and marketing and communication efforts. This individual will enthusiastically develop relationships with community members in order to encourage donor and volunteer participation. Duties related to this will include recruitment of volunteers and donors; producing and distributing marketing materials; and general assisting with Denver CASA’s business development plan.
Diversity, Equity, Inclusion and Belonging:
Denver CASA continues to build a diverse and inclusive culture that encourages, supports, and celebrates the distinct voices of our employees, volunteers, board members and children served. We want every employee to feel valued and appreciated and bring their fully authentic selves to work. Child Advocates-Denver CASA is an equal employment opportunity employer and does not discriminate on the basis of race, color, sex, age, disability, religion, marital status, sexual orientation, gender expression, national origin or any other protected characteristic. We seek a broad and diverse pool of candidates.
Description of Duties:
Community and Corporate Engagement
- Identify the most effective methods of volunteer and donor recruitment and work to target recruitment efforts for all volunteer and fundraising opportunities for the organization.
- Develop and implement an annual volunteer and donor recruitment plan and track effectiveness of acquisition efforts.
- Help spread awareness for all areas of the CASA program.
- Develop strategic goals to incorporate increased support and visibility of people from diverse communities, as volunteers or donors.
- Secure and plan opportunities to educate the public including presentations, festival booths and corporate lunch-and-learns.
- Work directly with the Director of Development to identify and develop organizational and individual relationships with potential for engagement.
- Keep a pulse on and be responsive to current trends in Corporate Social Responsibility to ensure successful relationships with corporate partners.
- Work with the Director of Development to recruit corporate executives and community leaders as potential Committee and Board members.
- Collaborate with members of the Programs Team on various tasks and projects
Development and communications administration
- Produce and distribute engaging and informative collateral to assist with volunteer and donor recruitment activities.
- Enter donor communication data and track development-related interactions in the Donor CRM.
- Post to social media, generate direct mail pieces, and other activities related to the implementation of the Denver CASA donor and volunteer acquisition plan.
- Assist with special events. Duties include staffing check-ins, event set up, event clean up and additional day-of event support.
- Informing Director of Development and Senior Leadership Team of community and corporate feedback of recruitment efforts.
- Other duties and administrative support as assigned.
Qualifications:
Bachelors’ degree or equivalent work experience in fundraising, communications, or marketing
- Demonstrated ability to develop, advance and sustain positive relationships with people from diverse backgrounds.
- Demonstrated experience recruiting, training, and managing volunteers to achieve organizational goals
- Ability to work independently and exercise good judgement.
- Ability to evaluate work and change course when appropriate.
- Excellent public speaking and communication skills.
- Strong leadership, organizational and interpersonal skills.
- Experience working in or with diverse communities.
- Proficient in all Office Suite, email software, and social media platforms.
- Proficient in data entry, management, analysis and reporting.
- Job related travel
- Available for flexible day, evening and weekend hours.
Position may require transporting donated items, event materials, and other items up to 40 lbs. for community engagement and fundraising events. Event-related work involves long hours standing and interacting with donors, guests, and prospective volunteers.