Colorado Nonprofit Association

Grants Management Specialist (Pre- and Post-Administration)

Position Summary    
To support research and administration by conducting strategic analysis in relation to grants, including interpreting and communicating complex financial data to assist in decision-making, ensuring compliance with internal NJH policies and external regulations, and to serve as subject matter experts for the planning, implementation and evaluation of grant applications. 

Essential Duties    

1. Responsible for the financial management of externally funded research projects. Coordinates all aspects of the grant application process, ensuring proposals are submitted in an accurate and timely manner, consistent with sponsor and institutional requirements. Ensures awarded projects are properly managed within the budget and terms & conditions of the award. 
2. Understands and ensures compliance with regulatory requirements and National Jewish Health policies. Maintains expertise as regulations and policies change. 
3. Develop budgets for grant applications. Works with other members of the PI’s team to make certain each budget fully reflects the specifics of the project and is compliant with the sponsor’s requirements. 
4. Enters grant applications into electronic systems – i.e., Cayuse – and/or ensures the entry of the required components. Works with subrecipients and vendors to obtain the necessary information and/or certifications. Collaborates with other members of the PI’s team to meet grant deadlines. Completes the Internal Research Review form (IRR).
5. Ensures grant expenditures are appropriate and compliant with relevant regulations and policies; reviews quarterly grant expenditure certification reports for faculty review and approval.
6. Tracks project invoices from submission to payment and approves individual purchasing and payment transactions as appropriate. Manage costs consistent with the budget to make sure sufficient funds are available to meet the programmatic goals of the project. 
7. Prepare reports of actual and projected financial position for individual projects and an investigator’s complete portfolio. Identifies funding gaps and opportunities and makes recommendations to address. Meets regularly with investigators to review grant finances.
8. Tracks and manages time and effort reporting, salary distributions, and financial and narrative reporting requirements.
9. Serves as a key member of the PI’s team and works closely with other team members to affect the successful implementation of the project.
10. Works closely with the Central Grants Office on the project establishment and close-out processes. 
11. Remains a member of the Grants Management team providing back-up and support for other Grants Management Specialists in the accomplishment of departmental and institutional goals. 

Other Duties    

1. Performs, as directed, safety compliance and uses Personal Protective Equipment (PPE), as needed.
2. Participates in Quality Assessment (QA) and Quality Improvement (QI) programs, as directed.
3. Ensures compliance with The Joint Commission and all other Federal, State and Regulatory Agencies.
4. Responds promptly and sincerely to customer’s needs, requests and concerns via all communication forms using easily understood language and refraining from using inappropriate language and non-verbal gestures.
5. Maintains positive working relationships as a team player through problem-solving issues, speaking positively about others, listening attentively and observing the Patient Bill of Rights and Confidentiality.
6. Increases customer service knowledge, skill and ability by participating in department and institution-wide specific programs.
7. Incorporates National Jewish’s identity (Science Transforming Life®) into daily functions.  Speaks positively about the institution, provides customers with prompt service, maintains a clean and safe working environment, dresses appropriately based upon National Jewish safety standards, and departmental policies and wears an ID badge visibly.

Competencies    

1. Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.  
2. Attention to Detail: Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time. Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
3. Collaboration/Teamwork: Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others.
4. Managing Work and Time / Project Management: Effectively managing one’s time and resources to ensure that work is completed efficiently. Effectively manages project(s) by appropriately focusing attention on the critical few priorities; effectively creates and executes against project timelines based on priorities, resource availability, and other project requirements (i.e., budget); effectively evaluates planned approaches, determines feasibility, and makes adjustments when needed.
5. Problem-Solving: Uses issue identification, data relation and comparison, pattern recognition and information gathering to create analyses and make recommendations.

Supervisory or Managerial Responsibility 
None

Travel  
None

Core Values 

1. Be available to work as scheduled and report to work on time.
2. Be willing to accept supervision and work well with others.
3. Be well groomed, appropriately for your role and wear ID Badge visibly.
4. Be in compliance with all departmental and institutional policies, the Employee Handbook, Code of Conduct and completes NetLearning by due date annually.
5. Fosters an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the institution.
6. Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures. 
7. Wears appropriate PPE as outlined by the infection control policies and procedures.
8. Demonstrates compliance with all state, federal and all other regulatory agency requirements.

Minimum Qualifications

1. Education: Bachelor degree required; Business Administration or finance related field preferred.
2. Work Experience: A minimum of three (3) years financial administration experience ideally in an academic, research or governmental organization required. Experience with grants and related regulations preferred. 
3. Special Training, Certification or Licensure: None 

Finance Director

Groundwork Denver Finance Director

POSITION OVERVIEW

• Location: Denver, CO
• Reports to: Executive Director
• Work Schedule: Monday-Friday; 40 hours/week with varying hours, including some evenings and weekends
• Compensation: $80,000-$85,000 per year, depending on experience
• Status: Full-time salaried exempt
• Work Model: Hybrid
• Benefits: paid sick, vacation, and holiday time off; health and dental insurance for employee, RTD EcoPass. Optional and at the employee’s expense: employee vision insurance; health, dental, and vision coverage of family members.

WHO WE ARE

Groundwork Denver (GWD) is a 501(c)3 non-profit organization whose mission is to partner with youth and community to build a healthy, equitable, and sustainable environment. Please see our website to learn more: www.GroundworkColorado.org.

POSITION SUMMARY 

Reporting to the Executive Director, the Finance Director will provide financial oversight for the organization and be responsible for the entire range of financial management, from daily operations to high-level management.  The current annual budget of the organization is approximately $2 million. 

This position is responsible for performing all accounting, financial processing, reporting, and related data management functions. This includes system administration, management, and maintenance of all Quickbooks Desktop functions: accounts reconciliation; AP/AR management; payroll management; annual audit preparation; contract and budget management, tracking, and forecasting; preparing and submitting reimbursable grant invoices; and all other critical fiscal management responsibilities.  The spectrum of accounting duties is wide and not fully listed in this job description. 

The selected candidate will oversee financial resources of the organization in accordance with generally accepted accounting principles and in compliance with organizational and contractual policies and procedures, safeguarding assets through the maintenance of proper controls. This is an outstanding opportunity for an experienced financial manager looking to join a well-established, diverse organization making a positive impact on the community and the environment. 

PRIMARY ROLES & RESPONSIBILITIES

Responsibilities in Fiscal Management 

• Lead AP/AR; supervise PT Accounting Assistant
• Biweekly payroll processing and updates to online APS payroll system
• Monthly bank account and credit card reconciliations, follow-up on AR and missing receipts for AP
• Post monthly recurring and adjusting journal entries
• Complete monthly and year-end close-out tasks
• Lead the annual audit process and preparation of 990
• Manage organizational cash flow and forecasting
• File annual Colorado Solicitation registration, annual property tax exemptions, Secretary of State filings
• Prepare and file Worker’s Comp annual audit report
• Prepare and file 1099s
• Prepare monthly profit/loss, balance sheet and cash flow financial statements. Monitor, interpret and present financial results of operations and programs each month. Meet quarterly with Finance Committee
• Monitor credit cards for fraud
• Upgrade and implement an appropriate system of policies, internal controls, accounting standards, and procedures, as needed. Train staff on procedures appropriate to them
• Collaborate with Executive Director and Associate Director to prepare annual operational budget and project budgets

Responsibilities in Grant Management 

• Manage all fiscal transactions for all state, federal, and foundation grants including monthly invoicing for reimbursable grants; monitor grant expenditures and compare to the approved budgets; provide grant financial status reports, as requested
• Provide timely financial data to Program Directors so that staff can manage projects effectively within these budgets
• Ensure income and expenses are allocated to the appropriate grants

Responsibilities as a member of the Groundwork Denver Team

• Actively participate in Groundwork Denver’s journey towards Justice, Equity, Diversity, and Inclusion (JEDI) including discussions, readings, strategic planning, self-reflection, action, and more
• Participate in Groundwork Denver fundraising events and appeals
• Participate in shared office responsibilities
• Contribute to a positive office culture
• Collaborate respectfully and productively with co-workers to achieve Groundwork Denver’s overall mission
• Attend all staff meetings and other meetings as assigned by the Executive Director
• If physical ability allows, participate in occasional opportunities with Groundwork Denver staff in fieldwork or volunteer activities when needed. Activities may include walking or hiking in natural areas and parks, picking up trash, planting trees, water sampling in rivers and streams, and other outdoor physical activity on a case-by-case basis

QUALIFICATIONS, EDUCATION, & EXPERIENCE

• At least 7 years of work history managing the budget and financial processes of a non-profit organization with an annual budget of at least $2M
• A minimum of a bachelor’s degree in accounting preferred, however, professional experience may be presented in lieu of degree
• Proficient in QuickBooks and Microsoft Excel
• Has experience working with external auditors and has led the successful execution of an independent audit
• Has extensive experience invoicing reimbursable local, state, federal grants/contracts
• Understands revenue and expense allocations and can track those allocations against grants
• Strong knowledge of Generally Accepted Accounting Principles (GAAP)
• Experience with payroll systems
• Business acumen with non-profit mindset to work behind the scenes to passionately and tirelessly support Groundwork Denver’s mission

CANDIDATE PROFILE 

• Flexible and a self-starter; able to multi-task while also being highly detailed oriented
• Ability to produce high-quality work and exercise good judgment
• Ability to handle sensitive and confidential matters with discretion
• Detail-oriented, focused and organized 

ADDITIONAL INFORMATION 

• Our main office is located in the Cole neighborhood of Denver, accessible by public transportation and is ADA compliant
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• Required to be on-site a minimum of 20% of scheduled work time (equivalent to 1 day per week, but hours may be flexible or split as needed)
• This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change or new ones may be assigned at any time
• A background check will be completed prior to the start of the job and as often as annually

TO APPLY
Please apply via https://groundworkcolorado.apscareerportal.com/j/02amvk6. Please submit a 1-2 page resume and 1-2 page cover letter. 

In the cover letter, please describe:

• Why you are interested in this position
• Your experience in providing financial oversight/management
• Your experience managing budgets and grant-funded programs

Applications will be accepted on a rolling basis until the position is filled. The anticipated closing date for applications for the position is 10/4/24. The anticipated start date for this position is mid-November.

Groundwork Denver provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, ethnicity, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, disability, marital status or civil union status, past or present military service, or any other protected classification. This policy applies to all employment decisions, including recruiting, hiring, placement, promotion, termination, layoff, compensation and training. 

Finance and HR Manager

Location: Southwest Colorado 

Priority will be given to applications we receive by October 4, 2024, but we will consider applicants until the position is filled. 

Position Overview

We are seeking a highly organized and experienced Finance and HR Manager to oversee all aspects of financial and HR operations within our organization. The ideal candidate will be adept at financial management including budgeting, forecasting, financial reporting, and overseeing financial transactions and managing HR functions such as recruitment, employee relations, payroll, benefits administration, and compliance with labor laws. Additionally, they should have a strong background in non-profit or educational institutions and grants. This is a full time position as outlined below, with the possibility of adjusting the scope for a part-time financial position for the right candidate. 

Who We Are

In 2019, five school districts in southwest Colorado (Archuleta, Bayfield, Durango, Ignacio, and Silverton), Pueblo Community College, and Fort Lewis College formed the Southwest Colorado Education Collaborative to expand opportunities for all students in the region. The Collaborative strengthens existing college and career pathway components, and develops new ones that are available to any student, in any district. This initiative supports school districts in developing deeper partnerships to address common challenges while allowing each district and community to retain its unique identity. The Collaborative has been awarded a $3.7 Million RISE grant through Governor Polis’ office to advance the work as well as two follow up grants – the Rural CoAction and Opportunity Now (in addition to other funding sources). For more information about the Collaborative, please visit the website at https://www.swcoedcollaborative.org/.  

Responsibilities

The core responsibilities of the role include, but are not limited to:

• Financial Management:
• Oversee financial and accounting activities of the organization
• Develop and manage annual budgets in collaboration with the Executive Director.
• Monitor and analyze financial performance and provide financial reports to the Executive Director.
• Prepare financial statements for review by Board of Directors 
• Develop and implement procurement policies and procedures that align with federal procurement policies.
• Oversee the annual audit process and liaise with external auditors
• Ensure timely and accurate processing of payroll and expenditure reimbursement
• Monitor grant budgets, invoicing, financial reports, and budget revisions. 
• Manage relationships with financial service providers and vendors.
• Human Resources:
• Manage the recruitment and hiring process, including creating job descriptions, interviewing candidates, and onboarding new employees.
• Develop and implement HR policies and procedures that align with organizational goals and comply with relevant regulations.
• Administer employee benefits programs and manage employee relations issues.
• Ensure compliance with labor laws and regulations.
• Maintain accurate and complete employee records.
• General Management:
• Collaborate with other managers and departments to achieve organizational objectives
• Assist in the preparation of presentations, reports, and other documents for Board of Directors and Steering
• Participate in strategic planning and decision-making processes.
• Stay updated on industry trends and best practices in financial and HR management.

Qualifications:

• Proven work experience as a Financial and/or HR Manager or similar role.
• Strong understanding of financial management principles including GAAP, financial reporting, and grant compliance
• Bachelor’s degree or equivalency in Accounting, Finance, Business Administration or relevant field; Master’s degree preferred.
• Proficiency in QuickBooks and Excel
• Knowledge of HR principles, practices, and regulations.
• Excellent organizational, analytical, and problem-solving skills
• Outstanding communication and interpersonal abilities
• Ability to work independently and manage multiple priorities

Preferred Qualifications:

• Experience working with non-profit organizations
• Experience managing multiple grants and complex budgets preferred.
• CPA designation and/or HR certification (e.g., SHRM-CP, PHR) a plus .

Salary and Benefits

Starting salary for this full-time role is $60,000 – $75,000 and is commensurate with experience. The Southwest Colorado Education Collaborative will offer a comprehensive benefits package to include health insurance, retirement benefits, life and short term disability insurance.

Application

Interested and qualified applicants should send a resume and statement of interest to Clara Raley at info@swcoedcollaborative.org. Please save your documents using the convention Last Name_First Name_Resume and Cover Letter Last Name_First Name_Cover Letter in pdf or docx format. Please note “SWCEC Finance/HR Manager” in the subject line of your email.  

Our preferred application deadline is October 4, 2024, but we will consider applicants until the position is filled.  

The Southwest Colorado Education Collaborative is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or any other status protected by law or regulation. We encourage individuals from historically underrepresented backgrounds to apply.

Accountant

Job Summary

The primary job function of the Accountant is to oversee the accounting functions of the Women’s Bean Project ensuring accuracy and compliance with applicable policies and GAAP accounting rules. This person will have high attention to detail and possess innate organizational skills. They will find joy in calculations, reconciliations, and finding that lost penny.

Essential Job Duties

1. Responsible for processing bi-weekly payroll. Responsible for maintaining records associated with payroll.
2. Download and import donation website credit card deposits. Create donation credit card deposits in the accounting system.
3. Quality check donation check deposits for accuracy. Import donations, check receipts, and create deposits into Dynamics GP.
4. Assist the Office Administrator with recurring donation processes. Import transactions from Donor Perfect and create deposits.
5. Enter bank transactions. Work with the Accounting Clerk to research ACH deposits and correctly enter into Donor Perfect and create deposits.
6. Create Amazon deposits in Dynamics GP.
7. Provide backup to the Office Administrator with Authorize.net, Square, and Donor Perfect Deposits.
8. Accounts Receivable collections and follow-up with past due accounts and larger customer accounts. Regularly reconcile customer receivable accounts.
9. Assist the Office Administrator in obtaining customer credit card information and ensuring that credit cards are charged in a timely manner.
10. Process credit card refunds, and enter returns, credits, and adjustments for customers.
11. Download invoices as needed from vendors for the Accounting Clerk to process.
12. Enter bank transactions, accounts payable, and accounts receivable transactions into The Bean Factory. Run monthly reports for The Bean Factory month-end close.
13. Maintain fixed assets in Dynamics GP and monthly depreciation processing.
14. Monthly balance sheet and account reconciliations. Work with the accounting team on month-end close processes. Work with the Accounting Clerk on monthly bank reconciliations in both companies.
15. Assist with year-end close and annual audit preparation. Work with Controller during annual audit to provide backup and information to auditors as needed.
16. Other duties as assigned.

Supervises

Accounting Clerk

Minimum Education Requirement

Bachelor’s Degree or equivalent work experience

Knowledge and Skills

High attention to detail and accuracy ; 3-5 years ‘ experience in accounting or other analytical roles; experience in non-profit accounting a plus; strong organizational skills and experience with accounting ERP systems. Excellent computer skills with experience in using Microsoft Excel, Word, and Outlook.

Environment

General office environment with regular office noise. Also in a production environment so will be additional noise during production hours with staff. Concrete and hardwood flooring. Cubicle and open office environment.

Acknowledgment

Other than the completion of marginal functions, all of the above duties and responsibilities are essential service position functions subject to reasonable accommodation. All position requirements listed indicate the minimum level of knowledge, skills, and/or ability deemed necessary to perform the duties proficiently. This position description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other position-related instructions as requested by their supervisor, subject to reasonable accommodation. This position announcement is not all-inclusive.

Women’s Bean Project does not discriminate on the basis of race, color, national origin, sex, age, political affiliation, sexual orientation, disability, and/or religion. Reasonable accommodations may be provided upon request. If you are a person with a disability and you would like to request an accommodation, please contact Human Resources.