Colorado Nonprofit Association

AP Specialist

Colorado Public Radio is seeking candidates with AP and/or AR experience who are interested in learning additional accounting tasks such as payroll and credit card reconciliation.

About the Position:

This role, along with another Accounting Specialist already on the team, will support CPR’s financial health by ensuring accounts payable, accounts receivable, payroll processes, credit card reconciliation, and other day-to-day accounting tasks are completed accurately and efficiently. Both specialists share the preparation of payment data for upload into the accounting system, managing a dedicated AP email, researching previous payments, investigating variances or discrepancies, and processing vendor payments on a weekly basis. They also share identifying and processing incoming donations and sponsor payments, making check deposits, managing a dedicated AR email, preparing monthly billing and invoicing tenants. They assist in bi-weekly payroll, reviewing and approving employee credit card charges, maintaining employee account profiles, monitoring employee expense accounts, and addressing staff inquiries.

This is not a remote position. The Accounting Specialist is expected to reside in the Denver Metro area upon starting.

About You:

You are detail oriented and understand the importance of using tools to keep yourself organized and on track. You are able to identify problems and take initiative in finding solutions. You don’t approach work rigidly, but are flexible and adaptable as processes develop and change. You look forward to partnering with multiple departments, helping them efficiently and accurately process financial items. You communicate proactively and patiently because you know the ability to collaborate and maintain trusting working relationships is crucial for addressing inquiries, resolving issues and fostering a culture of excellent customer service. Your ability to manage your time is strong and you’re comfortable with needing to switch between tasks as needed. You value curiosity, accountability, and a growth oriented attitude.

Minimum Qualifications:

• 4 years of experience related to the position. This experience should include familiarity with entering data into an accounting software system, AP and/or AR, processing payments, investigating accounting variances or discrepancies, making check deposits and preparing invoices.
• Must have experience with accounting software systems, Excel, and learning processes in new software efficiently.
• A demonstrated ability to work collaboratively with colleagues and provide excellent customer service.
• A demonstrated ability to meet deadlines and handle multiple tasks.
• Excellent verbal and written communication skills.
• Excellent attention to detail and organizational skills.

Education Equivalency:

• None, but a fully related associate’s or bachelor’s degree may help contribute to the minimum years of experience needed to qualify for this position if your years of working experience are a bit shy of the required qualifications.

Don’t meet every single requirement? Research has shown that women, people of color and many marginalized communities are less likely to apply to jobs unless they meet every single qualification. At Colorado Public Radio, we are committed to building a diverse, inclusive, equitable and authentic workplace. If you’re excited about this role, but your past experience doesn’t perfectly align with every qualification in the job posting, we encourage you to still apply.

Position Information:

Position Type: Full-time

Hiring Range: $22.50 – $25.10

Starting Pay: based on education and experience.

Structure Title: Specialist, Accounts Receivable

At Colorado Public Radio we are committed to cultivating and sustaining a diverse and inclusive workplace that helps us represent the voices of the communities within Colorado. We highly encourage candidates with unique contributions such as ethnicity, race, sex, gender identity, nation of origin, age, language, veteran status, color, religion, disability and sexual orientation to apply to our openings. CPR is an equal opportunity employer and welcomes everyone to our team. If you need reasonable accommodation at any point in the application or interview process, please let us know.

Process Improvement Manager

THE ORGANIZATION

What’s it all about? After more than 35 years of serving those struggling with addictions, domestic violence and homelessness, we are certain healing occurs best through unconditional love and healthy relationships, guided by compassionate servant-leaders who want to see our neighbors and our city thrive.

THE TEAM

What are we like? We’re a Christian faith-based community who enjoys a culture of meaningful connections where we learn, work, celebrate and play together! We value authenticity, thoughtful communication, empathy, transparency, warmth, hospitality, and a willingness to take on hard things.

A place where people are fully known and truly loved.

THE JOB

Do you thrive on developing efficient systems and processes? If so, this job’s for you! In this new versatile role you’ll be our go-to for software identification and integration, data management/integrity and IT support. We will rely on you to conduct research, recommend and implement software; establish related processes, standard operating procedures, and trainings; troubleshoot technical issues and maintain the integrity of system data. You will report to our Deputy Director with various duties related to our operational systems. This involves assisting with new program-related efforts and continually increasing efficiency in the systems used across different departments.

RESPONSIBILITIES

● Ongoing software integration, training and administration

● Medicaid system (administration, SOPs, training, billing, troubleshooting, compliance)

● Program system (measurables, outcome evaluation, reporting, rent/program fees)

● Virtuous CRM system (reporting, automation, tax credit administration)

● Communications systems (Google Workspace, Dialpad)

● Interdepartmental collaboration (operations, HR, finance, program, development/grants)

● Program core competency training (research, implement, onboard, track continuing education)

● Special projects (assist in organization-wide support, coordination and workflow processes to accomplish time-bound projects)

● Develop strategies to use AI to benefit the Organization

ATTRIBUTES

● Innovative thinker yet comfortable digging into details

● Enjoys establishing new operational systems, processes and efficiencies

● Team player

● Responsive, service-focused attitude

● Patient (good listener)

● Ability to multitask

● Self-starter and at ease working both independently and as a team

● Able to anticipate tasks and adapt to evolving operational efforts

● Strong commitment to Providence Network’s mission and Statement of Faith

QUALIFICATIONS (preferred)

● Education related to fields like information systems or computer science are a plus

● 2+ years experience in operations, software implementation, administration and IT support

● History of integrating new systems and training staff with varying degrees of technical ability

● Excellent computer skills (MAC and PC)

● Proficiency in Microsoft Office, Google Workspace and data management applications

● Strong communication, both written and verbal

● Demonstrated ability to handle confidential information and situations

HOURS

● 40 hours per week

● Some flexibility with work schedule and location options

Bilingual Administrative Associate

Job Title: Administrative Associate

Organization: Colorado Statewide Parent Coalition

About The Colorado Statewide Parent Coalition

The Colorado Statewide Parent Coalition envisions a community where all children are equipped with the skills to learn, supported by a village, and encouraged to succeed. In order to achieve this vision, we build a movement by providing advocacy support and training for parents and childcare providers to be meaningfully engaged in the success of their children’s education, to close the opportunity gap, and ensure successful educational outcomes.

Overview: The Administrative Assistant will provide administrative support to the Colorado Statewide Parent Coalition (CSPC), a non-profit organization that provides advocacy, education, and support to parents and families throughout Colorado. The Administrative Assistant will play a critical role in helping to ensure that the CSPC operates smoothly and efficiently. This position reports to the Opperations Director.

This role demands a consistent fixed office schedule throughout the workweek and a heightened presence at the CSPC office to effectively support the organization’s expanding responsibilities.

Position Responsibilities  

Office Management:

• Understand and appreciate the mission, values and customer service commitment of the organization and maintain a high level of enthusiasm for who we are and what we do.
• Oversee general office operation.
• Manage phone inquiry process and phone system and ensure participants can connect with the staff and alternative resources on a timely basis.
• Manage office supplies and equipment, including ordering supplies, tracking inventory, coordinating maintenance, and troubleshooting technical issues.

Data Entry and Record Keeping:

• Assist with database management, including entering and maintaining data related to program participants, donors, and partners.
• Accurately enter and maintain records in our database systems.
• Generate reports and update spreadsheets as needed.

Communication and Coordination:

• Liaise with internal team members and external stakeholders as necessary.
• Ensure effective communication flow within the organization. Send and answer emails in a timely manner
• Assist with effective communication and evaluation for IT support between CSPC staff and our IT provider.
• Assist with event planning and coordination, including managing RSVPs, preparing event materials, and providing on-site support during events.

Administrative Tasks:

• Assist with procurement and inventory management. Manage the inventory of CSPC program material.
• Ensure proper management of sister carmen facilities and office supplies.
• Be available twice a week at the CSPC offices in Sister Carmen Community Center to support staff who need in-person additional support.
• Prepare and distribute materials for meetings.

Fundraising Efforts:

• Support the organization’s fundraising efforts by supporting event planning and Donor thank you and follow up
• Draft thank you letters and send on time with the proper information and additional Childcare Tax Credit documentation.

Financial:

• Complete and provide receipts for the financial report at the end of the month to the finance director.
• Processes background checks for new childcare providers.
• Support Insurance Requests and communications.
• Support external partners communications in regard to invoicing and admin support.
• Supporting employee engagement and retention programs such as anniversary recognition, birthday recognition, and other important employee milestones.

Other:

• Attending organization wide meetings and department meetings.
• Perform other administrative duties as assigned by the Director of operations or other staff members.

Qualifications:

Hard skills and qualifications required:

• At least 2 years of experience in an administrative support role.
• Strong organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office and Google Suite.
• Experience with database management.
• Bilingual English/Spanish
• Strong interpersonal and communication skills, written and verbal
• Highly motivated and independent, yet team-oriented Knowledgeable in Zoom and other video conferencing software
• Must be able to lift 20 lbs

Soft skills and qualifications required:

• Good analytical, negotiation, and problem-solving skills
• Strong time and task management skills
• Thrives in highly unstructured environments
• Commitment to the mission and values of the CSPC.
• Passionate about closing the opportunity gap
• Passionate about family engagement in k-12 education and early childhood education
• Genuine commitment and sensitivity to Latino parents
• Respect for economic and cultural diversity, experience working with diverse groups of people
• Must be able to work some weekends and evenings and have reliable transportation
• Ability to learn new skills in technology and processes

CSPC does not discriminate in employment or in offering services and programs on the basis of an individual’s socioeconomic class; race; color; religion; creed; ancestry; national origin; age; height; weight; hairstyle; sex; gender identity and/or expression; sexual orientation; marital status; sensory, mental, or physical disability; the use of a trained guide dog or service animal by a person with a disability; medical condition (cancer- or genetic-related); AIDS or AIDS-related condition; family and medical care leave; pregnancy, disability leave; veteran status; the intersection of any of these; or on any other bases prohibited by law.

Values

CSPC believes strongly in building a workplace that provides everyone the opportunity to reach their full potential and thrive as both workers and people.

To help achieve that goal, the CSPC seeks to build a culture where:

• our team members have a sense of belonging by feeling physically, emotionally and psychologically safe and respected;

• the inherent dignity of each person is upheld and celebrated; and

• our policies are rooted in justice by being restorative in nature and practice, and centered in community; and

• where everyone can practice bravery in the face of fear, experiment, take risks, and learn from mistakes

Belonging, dignity, justice, and bravery also means centering the voices and experiences of marginalized people and we encourage all qualified candidates to apply, including: women; Black, Indigenous, and people of color; immigrants and refugees; folks who are trans or nonbinary; people who are queer, lesbian, gay, or bisexual; Autistic and neurodivergent people; folks with visible or invisible disabilities; anyone from another historically marginalized group or anyone at the intersection of these groups.

Location

This position is based in Colorado. Our office and storage facility are in Lafayette. The candidate must be able to work from the office at least three times a week, with occasional additional visits as needed. All employees must live in Colorado. All employees work remotely, and their home residence is considered their official place of employment.  

CBEH Policy Director

Join our Q&A! We will be holding a live webinar on Friday, February 21, 2025, MST. The live webinar is entirely optional, and will not have any impact on applications, interviews, or candidate selections. This is intended to provide an opportunity for potential candidates to gain a brief understanding of the organization, the position, and to ask questions of the Hiring Lead about the position. Participant names will not be shared at any point during the webinar. The Zoom Webinar will be held on the following date:

Friday, February 21, 2025, from 12:00-1:00 PM MST. Meeting Link: https://us02web.zoom.us/j/81604505174

If you are unable to attend the scheduled webinar, check out our Blueprint Policy Director Q&A document here. This document will be updated after the live webinar and will include a link to the webinar.

Priority will be given to applications received by Monday, February 24, 2025.

Overview

The Colorado Blueprint to End Hunger (Blueprint) is working to create a Colorado where everyone can access the food they choose, where they want it, and when they need it. As we work towards food justice, or food as a human right, the Blueprint remains committed to its core values of equity, collaboration, transparency, authentically remaining accountable to communities, and acknowledging commodification of food as a root cause of hunger. The four commitments that drive our ongoing work are:

• Convening stakeholders around shared priorities;
• Supporting local solutions to local problems;
• Strengthening resources and building capacity; and
• Championing bold policy change.

The Blueprint has activated a number of open committees that act as think tanks around shared work to end hunger in Colorado, and we continuously achieve success through projects that work collaboratively to complete time-bound tasks that move us towards food sovereignty.

Trailhead Institute

Trailhead Institute (Trailhead) is a public health institute whose mission is to advance innovation and collaboration in public and environmental health. As the fiscal sponsor of the Colorado Blueprint to End Hunger, Trailhead provides administrative oversight for Blueprint staff who will work most closely with members of the Blueprint. As an employee of Trailhead, the Policy Director will help to further the organization’s mission, to build a regenerative organization that actively works to reverse historical inequities within public health and within our organization, and to operate in accordance with our organizational drivers of collaboration, capacity, and justice. This person will ensure that a focus on inclusivity, diversity, and equity is incorporated throughout all components of their work.

Position Summary

The Policy Director plays a key role within the Blueprint, supervising the Policy and Community Justice Team (3 total FTE). As Policy Director, this role is responsible for overseeing the Blueprint’s state and federal policy priorities, administrative advocacy and community justice framework. This position will report to the co-Executive Director of Community and work in collaboration with internal and external teams and partners.

This position will work a hybrid-remote schedule, with a statewide focus on Colorado communities, based out of our office in downtown Denver.

Responsibilities

Supervision and Thought Leadership

• Guide the Policy and Community Justice Team, composed of Policy Manager, Community Justice Manager and Community Justice Coordinator.
• Oversee any funding streams linked to policy and community justice work in collaboration with Blueprint Development Director.
• Participation and presence at local and national conferences, utilizing their expertise and uplifting the role of the Blueprint in anti-hunger and food systems work.
• Policy and Administrative Advocacy
• Act as the primary point of contact and facilitate the Blueprint’s State Policy Committee, coordinating among state and local anti-hunger advocates.
• Create and manage Blueprint’s state legislative platform each year; Ensuring alignment of state policy priorities with Blueprint’s commitments and values.
• Act as the primary point of contact between the Blueprint and contract lobbyists at the Colorado State Capitol.
• Build and maintain relationships with Colorado state legislators, partner organizations, state departments and the Governor’s Office.
• Create and manage Blueprint’s administrative advocacy priorities, with a focus on health-related social needs alignment across multi-sector partners.
• Provide support and alignment with the Policy Manager and their work on the Blueprint’s federal policy priorities. Support relationships with Congressional delegates and national partners as identified with Policy Manager.
• Co-facilitate Federal Policy Committee.
• Support Policy Manager with management of Policy Engage (or other applicable legislative tracking tools) to monitor policy action and opportunities.

Community Engagement

• Work closely with the Community Justice Manager to ensure that policy priorities resonate with the needs and concerns of local communities and coalitions across Colorado.
• Guide the Blueprint’s provisions of technical support through training sessions, education resources, and convenings to enhance the policy literacy and ability of community members based on their unique needs and interests.
• Provide support for the Policy Manager in overseeing the Blueprint’s Advocacy Leadership Academy.
• Provide thought-partnership on Blueprint’s Community Resiliency Initiative technical assistance grant through the Colorado Trust.

Skills

Supervision and Thought Leadership

• Provides strategic vision and thought leadership to advance bold, community-driven policy initiatives that promote food justice and equity.
• Guides and empowers a dynamic team of three staff members, fostering professional growth, accountability, and collaboration.
• Demonstrates an inclusive and transparent leadership style, ensuring alignment with organizational values and strategic priorities.
• Cultivates innovation by identifying emerging trends and opportunities in the policy landscape, positioning the organization as a leader in food systems advocacy.
• Builds a learning culture within the team, encouraging continuous improvement and reflection to strengthen collective impact.

Policy and Administrative Advocacy

• Background in policy and administrative advocacy, preferred in the context of food access and justice initiatives.
• Knowledge and understanding of federal programs including but not limited to: The Supplemental Nutrition Assistance Program (SNAP), the Special Supplemental Nutrition Assistance Program for Women, Infants and Children (WIC), The National School Lunch Program, Older Americans Act (OAA), and Medicaid (Health First Colorado).
• Knowledge of the Colorado State Departments responsible for administering these programs is a plus.
• Familiarity with legislative and rule making processes and the ability to translate policy goals into actionable advocacy strategies.

Facilitation

• Proficient in facilitating diverse groups, ensuring inclusive participation, and fostering constructive dialogue.
• Ability to lead effective meetings and workshops that encourage collaboration and engagement, even on complicated technical topics.

Collaborator Relationship Management

• Proven skills in creating and maintaining healthy, communicative relationships with a wide array of collaborators, including community members, advocacy groups, government officials, and national partners.
• Ability to navigate and balance relationships with collaborators who may have varying experiences, priorities, and power.

Technical Proficiency

• Proficient with Microsoft Office, Zoom, Google Drive and Slack, with an aptitude to learn new computer applications and platforms.
• Experience with legislative tracking technologies preferred.

Communications

• Excellent written and verbal communication skills to ensure inclusive and accessible communications for all.
• Ability to navigate oppressive systems and engage collaborators who may unknowingly benefit from them, while building inclusive partnerships to develop accessible policy and program concepts that align with and advance our values.
• Interpersonal and conflict resolution skills, with an ability to resolve issues directly as they arise through the practice of ethical communication.

Collaboration & Coordination

• Ability to manage multiple projects simultaneously, ensuring timely and effective completion of tasks and deliverables.
• Experience in coordinating projects with participation from diverse collaborators, ensuring timelines and deliverables are met.
• Demonstrates a collaborative spirit, actively engaging with team members, collaborators, and community partners to foster a unified approach to food justice policy work.

Commitment to Community Resilience & Food Systems

• Passion for improving community resilience and food systems through inclusive and collaborative policy and systems change.
• Understanding of the principles of food access, food justice, and food sovereignty preferred.
• Experience working with diverse community needs, experiences and expertise.
• Alignment with the Blueprint’s vision, mission, and values.

Key Characteristics

Adaptability

• Ability to adapt to changing circumstances, emerging policy priorities, and evolving community needs.
• Openness to exploring innovative tools and technologies that can enhance the efficiency and impact of food sovereignty efforts.

Cultural Competence

• Cultural competence and sensitivity to work effectively with diverse communities.
• Ability to navigate and respect cultural nuances and diversity in the advocacy landscape for food justice and food sovereignty.
• Exhibits cultural competency, recognizing and respecting the diversity of communities affected by hunger.

Collaborative Team Player

• Prioritizes collective success over individual recognition, contributing to a positive and inclusive team dynamic.

Dedication to Mission

• Advocates for policies and practices that genuinely reflect the realities of those experiencing hunger, embodying a commitment to creating meaningful, positive change.
• Holds a deep commitment to addressing hunger as a core mission, emphasizing the importance of collective efforts in achieving lasting impact.
• Values the broader mission of the Blueprint above personal accolades, aligning personal dedication with the higher purpose of food sovereignty for all

Don’t check off every box in the requirements and skills listed above? Please apply anyway! Studies have shown that marginalized communities – such as women, LGBTQ+ and people of color – are less likely to apply to jobs unless they meet every single qualification.

This is a full-time position with office facilities available in Denver, CO. This is a hybrid-remote position with a requirement that candidates live in Colorado and are able to commute to the Colorado State Capitol with ease. All business is conducted in Mountain Time.

Salary & Benefits

The salary range for this position is $94,500 – $109,200. Trailhead Institute offers a generous benefits package including paid vacation and sick time (prorated for part-time employees), health, dental, vision, life, short-term and long-term disability, a free RTD EcoPass, and a 401k with a 100% employer match up to 10% of compensation.

The salary for this position is provided by limited-term funding. If the funding ends, the position may be discontinued, and there is no guarantee for future employment with Trailhead Institute.

License and Proof of Insurance Requirement

If you will be using a personal vehicle to drive yourself for Trailhead Institute business, you must provide a valid driver license and proof of insurance. While access to reliable transportation is a must, having a driver’s license and/or personal vehicle is not a requirement for employment with Trailhead Institute.

Interview Us

Before you apply for this position, consider attending our Q&A Webinar to ask questions about this position and ensure that Trailhead is the right fit for you. We will be holding a live webinar on Friday, February 21, 2025, from 12:00-1:00 PM MST. The live webinar is entirely optional, and will not have any impact on applications, interviews, or candidate selections. This is intended to provide an opportunity for potential candidates to gain a brief understanding of the organization, the position, and to ask questions of the Hiring Lead about the position. Participant names will not be shared at any point during the webinar. The Zoom Webinar will be held on the following date:

• Friday, February 21, 2025, from 12:00-1:00 PM MST. Meeting Link: https://us02web.zoom.us/j/81604505174

If you are unable to attend the scheduled webinar, check out our Blueprint Policy Director Q&A document here. This document will be updated after the live webinar and will include a link to the webinar recording.

Priority will be given to applications received by February 24, 2025.

To Apply

Please apply online: https://trailheadinstitute.isolvedhire.com/jobs/ You will be asked to upload your resume and job references. You will be given the opportunity to complete 5 questions in lieu of a cover letter.

Applications will be accepted until the position is filled, but full consideration will be given to applications completed and received before February 24, 2025. Only electronic submissions are accepted.

This position includes working with vulnerable populations, and fiscal management; therefore, we will be conducting a background check as a condition of employment. Please note that results from this background check will not immediately disqualify your application without a conversation.

Trailhead Institute is dedicated to providing equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, sex, race, color, veteran status, religion, disability, sexual orientation, gender identity, marital status or national origin. Trailhead Institute welcomes applications from all communities, educational backgrounds and life experiences.

This position includes work with youth and/or vulnerable populations and fiscal management; therefore, we will be conducting a background check as a condition of employment. Please note that results from this background check will not immediately disqualify your application without a conversation.

Part-Time Office Coordinator

Catamount Institute is a nonprofit dedicated to connecting kids to the outdoors through engaging environmental educational programs. Over the past 28 years, we have served tens of thousands of children in the Pikes Peak Region. In 2024, we engaged 5,824 youth, and our goal for 2025 is to serve 6,000. We are seeking a part-time Office Assistant to support the Executive Director with essential administrative duties to help our team function efficiently and effectively.

Position Overview:

The Part-Time Office Coordinator will provide administrative support to the Executive Director, with a focus on helping maintain donor records and entry, office facility management, , processing new hire paperwork, handling vehicle and insurance matters, and coordinating with outsourced accounting services. The ideal candidate will be organized, detail-oriented, and able to handle multiple tasks in a fast-paced nonprofit setting.

Key Responsibilities:

1. Development & Fundraising Support

• Provide data entry support for fundraising and donor management, ensuring accurate and timely input into the database.
• Assist with tracking donations and preparing materials for donor stewardship.
• Help with the creation and mailing of donor thank-you letters and updates.

2. Office Facility & Asset Management

• Assist in maintaining the office space, including organizing and ordering supplies, managing office maintenance requests, and ensuring the office environment is clean and functional.
• Coordinate with vendors and contractors for any office-related services or facility needs.
• Manage the scheduling of routine maintenance and repairs for the organization’s vehicles.
• Ensure insurance coverage is up to date and assist with coordinating any claims or renewals.

3. New Hire Paperwork & Onboarding

• Assist with preparing new hire paperwork, including contracts, tax forms, and benefits information.
• Ensure timely submission of new employee paperwork to relevant departments.
• Assist in setting up employee files and ensure compliance with organizational policies.

4. Accounting Support & Document Filing

• Coordinate with the outsourced accountant to organize, scan, and file financial materials and help maintain accurate filing systems for all records.
• Support the preparation of documentation required for audits or financial reports.

Qualifications:

• Education: High school diploma or equivalent required; Associate’s degree or higher preferred.
• Experience: Prior office administration experience required, preferably in a nonprofit setting.
• Skills: Strong organizational, data entry, and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with donor databases a plus.
• Attention to Detail: High attention to detail and accuracy, especially for donor data and financial documents.
• Communication: Excellent written and verbal communication skills.
• Technical Skills: Experience with database management, knowledge of fundraising systems a plus.
• Flexibility: Ability to thrive in a dynamic, fast-paced environment with changing needs.  

Administrative Assistant

TITLE: Administrative Assistant

REPORTS TO: Executive Director

STATUS: 20 hours/week

0.5 FTE

Some flexibility based on seasonality Hybrid work model

FSLA: Hourly, Non-Exempt

SCHEDULE: Must attend scheduled events and staff meetings through the year

SALARY: $21/hour (approximately $21,840 annually for 20 hours/week)

Bilingual candidates eligible for an additional $1 – $2/hour 

MISSION: Loveland Youth Gardeners (LYG) empowers youth facing challenges to cultivate life/work skills, environmental stewardship, and a spirit of community service, because everyone deserves to thrive.

SUMMARY: The Administrative Assistant provides vital support for all aspects of Loveland Youth Gardeners’ operations. This includes the administration and coordination of internal processes, projects, and communications. Key activities include being a primary point of contact for the organization, directing communications to the appropriate person, managing LYG’s database, organizing records, engaging in donor communication and recognition, and ensuring that all staff have access to the correct tools and resources to complete their work. This position works under the direct supervision of the Executive Director (ED), and is a partner to the ED in ensuring that functioning and health of the organization.

ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES:

The following are illustrative of the primary functions of this position and are not intended to be all inclusive:

Communication

• Serve as a first point of contact for the organization, answering phone calls, email inquiries, and in-person outreach from various stakeholders
• Direct inquiries to the most appropriate staff person when additional information or follow up is needed
• Engage with all stakeholders with a spirit of collaboration, respect, and diligence
• Support LYG with producing and arranging communication tools including:
• Social media content (in collaboration with LYG’s Volunteer Social Media Manager)
• Flyers and marketing materials
• Event materials 
• Website updates
• Utilize community resources (schools, colleges, faith communities, community service organizations, United Way, etc.) to identify resources and partners whose values and goals align with Loveland Youth Gardeners
• Collect research that supports LYG’s work and mission to be utilized to inform organization practices, grants, etc.  

Office Coordination

• Ensure adequate supplies for all basic organizational operations, including purchase of office supplies, program materials, etc.
• Manage largescale print jobs and other material needs of the organization
• Perform a weekly check of LYG’s PO Box/mail systems
• Direct items to the appropriate staff person as needed
• Book shared rooms and conferences spaces on behalf of LYG
• Maintain an open, welcoming, safe office space within the Loveland Youth Campus
• Prepare staff meetings agendas and keep detailed notes

Financial Duties

• In partnership with the ED, manage LYG’s various fundraising accounts, including:
• Square
• Venmo
• PayPal
• ColoradoGives.org
• Process invoices and payments
• Assist ED with regular updates to donor database, including cross-checking deposits and expenditures against internal recordkeeping
• Assist ED with consistent donor/funder communication including thank you letters, tax acknowledgements, and grant reporting  

Event Coordination

• Maintain LYG’s community events and outreach calendar
• Coordinate staff attendance at needed community events, including registration and logistics
• Support and promote partner events when applicable
• Assist ED with planning and implementation of all LYG events, including the annual Loveland Garden Tour and Art Show and the Fall Harvest Festival
• Advertise and promote LYG events with internal and external stakeholders
• Manage calendar of key event milestones and tasks
• Communicate with events attendees pre and post event

Technology

• Perform regular updates to LYG’s website
• Coordinate and send LYG’s monthly general newsletter
• Support Volunteer Coordinator with monthly volunteer newsletter
• Template creation and editing/proofreading
• Manage LYG shared files in Google Drive
• Assist staff with regular updates to Better Impact database
• Data entry
• Reminders
• Reports and analysis

Additional Tasks

• Attend and staff LYG events as needed/requested (may include occasional evening and weekend hours)
• Regularly take photos of the farm, events, and onsite activities for use in marketing, social media, etc.
• Other duties as assigned

MINIMUM QUALIFICATIONS: High school diploma or GED is required. Bachelor’s degree preferred but not required. Equivalent combinations of education and experience may be considered. 

Requirements:

• Minimum two years experience in an office setting with proven organizational skills
• Experience working in a collaborative team environment
• Demonstrated ability to work independently
• Demonstrated organizational and record keeping skills
• Demonstrated communication skills (verbal and written)
• Self-motivated, cooperative, and flexible
• Demonstrated ability to work within a diverse community (people of different ages, abilities, and cultural backgrounds)
• Passion for LYG’s mission and work
• Experience with event coordination and planning
• Ability to manage multiple projects, set priorities, and adhere to strict deadlines
• Familiar and proficient with G-Suite (Google Drive, Sheets, Docs, Calendar, Gmail), Microsoft Office, Adobe and computer applications
• Must be able to pass a background check and be eligible to work with youth per agency policies 

CORE VALUES

• Positive relationships
• Respect for self, others, and environment
• Community Engagement
• Compassion
• Commitment
• Diversity
• Collaboration
• Interdependence