We are looking for detail-oriented and organized team members who excel in fast-paced nonprofit
environments, are interested in working to promote community health through inquiry, innovation, and
impact and in joining a well-respected, high-impact organization with a rich history of community service.
Primary Roles and Responsibilities
• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs
for incoming packages, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Manages calendars for senior staff, including CEO and Director of Operations
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings, including room setup and catering.
• Uses word processing and presentation software to create and edit documents.
• Operates and maintains office equipment, including printers, copiers, and fax machines.
• Works with maintenance staff and outside vendors to ensure office equipment is in good
working order and office supplies are always on hand.
• Research as requested and compiles and summarizes information for reports or presentations.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and
ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.
REQUIREMENTS/QUALIFICATIONS
• Knowledge of office software – Office 365, Microsoft Word, Excel, PowerPoint, Outlook, and
SharePoint.
• Ability to prepare clear, concise, thorough, meaningful, and grammatically correct written
reports, letters, presentations, and other media,
• Demonstrated tact, diplomacy, cultural competence, and flexibility.
• Digital literacy and research skills, including the ability to analyze the reliability of
information
• Familiarity with standard office platforms, such as Microsoft Office and QuickBooks
• Data management and entry skills, including the ability to maintain and improve filing
systems
• Accurate record keeping
• Written communication skills
• Time management, multitasking, and flexibility
• Organizational skills
• Accuracy and attention to detail
• Ability to analyze problems and find solutions which support and enable sound
decision-making.
• Interpersonal skills, professional and courteous demeanor, excellent office and phone
etiquette, and the ability to diffuse tense situations
• Ability to work well under pressure and navigate multiple deadlines
• Proactive approach to problem-solving and process improvement
• Ability to work well independently and in collaboration with others
• Event planning and coordination
EDUCATION & EXPERIENCE REQUIREMENTS:
• Bachelor of Arts or Science Degree required
• 3-5 years of administrative experience and working in a professional office environment
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities,
BILINGUAL LEGAL ADVOCACY PROGRAM ASSISTANT
JOB ANNOUNCEMENT
Project Safeguard empowers and partners with people who have experienced gender-based violence, helping them to navigate a course of
survivor-driven justice through expert, trauma-informed legal advocacy and representation. Project Safeguard envisions a community where survivor-driven justice is accessible to all people who have experienced gender-based violence.
About the Position: Project Safeguard is seeking an enthusiastic, organized, and compassionate team member to be the survivors’ first point of contact. The Bilingual Legal Advocacy Program Assistant provides culturally responsive assistance in English and Spanish, to domestic violence, sexual assault, and stalking (gender-based violence) survivors. This person coordinates with PSG legal advocates and partner agencies to ensure survivors receive legal advocacy and assistance. The Program Assistant will also handle a variety of office management, clerical and bookkeeping tasks.
About our Work Culture: Project Safeguard genuinely believes in work/life balance and values the wellbeing of its staff. A position with Project Safeguard presents the opportunity to work with a dedicated team that makes a valuable difference in our community.
Job Duties and Responsibilities:
Legal Advocacy
Answer and assess incoming calls, respond to emails and chats.
Provide culturally responsive basic information on services provided by PSG and screen callers and walk-ins for civil
legal advocacy needs, in English and Spanish.
Conduct initial conflicts check for all incoming contacts prior to connecting with available
legal advocate.
Transfer calls and walk-ins to available legal advocates or connect callers to partner
agencies for assistance.
Provide initial contact/meet and greet with walk-ins when advocates are not available
or are at capacity.
Facilitate warm hand-offs to partner agencies as appropriate.
Assist Legal Advocacy Program Director with coordination of Divorce and Custody
Clinics.
Maintain a close working relationship with other Project Safeguard staff for support and exchange of resources and best practices.
Manage client survey process.
Attend and participate in all required Project Safeguard meetings, including weekly advocates’ meeting and bi-monthly staff meetings.
Provide technical assistance and training to agencies on Project Safeguard services and/or gender-based violence.
Maintain accurate and current client and programmatic records, data, and statistics as required, utilizing the Salesforce database system.
Office Management
Provide general office support, including managing office supplies and equipment.
Act as liaison with Rose Andom Center staff to manage building issues, including key cards, parking spaces, and reporting repairs needed.
Job Qualifications, Knowledge, Skills, and Abilities
Bilingual in Spanish required.
The ability to manage multiple tasks and demands simultaneously.
Experience working with survivors of gender-based violence or knowledge of the issues preferred.
Basic understanding of the civil legal system preferred.
Familiarity with Denver Metro resources for survivors preferred.
Clear and helpful oral and written communication.
Ability to take the initiative to establish and maintain relationships.
Ability to work independently.
Demonstrated commitment to social justice and equity.
Must be able to legally work in the United States, which will be verified via the Federal
E-Verify Program.
Pre-employment background check is required.
Reports to: Legal Advocacy Program Director
COMPENSATION:
The hiring range for this position
is $44,872-$46,872; excellent benefits, including health, dental, vision and disability insurance, flexible work schedule and generous paid leave. This is a full-time/non-exempt position at 36 hours/week (PSG offices are closed Friday afternoons).
Project Safeguard offers excellent benefits, including:
100% coverage of an employee’s health, dental and vision insurance. Insurance for dependents is available at cost to employees.
Colorado FAMLI leave.
Short- and Long-term Disability
Employer paid life insurance.
SIMPLE IRA program, with 3% employer match.
Generous time off:
7 paid holidays, plus four (4) floating holidays and Birthday paid day off. The agency is closed during the week of Thanksgiving and
the last two weeks of the year. This is paid time, not using PTO.
Employees earn vacation (60 hours accrued in first year) and Wellness Leave (10 hours accrued monthly up to 120 hours maximum).
Employee Assistance Program
Paid parking or public transportation pass
COVID-19 PRECAUTIONS:
Full vaccination against COVID-19 is required for
all Project Safeguard staff. Medical or religious exemptions will be considered
on a case-by-case basis.
LOCATION:
Rose Andom Center – 1330 Fox Street, Denver, CO. This is an in-person position, with occasional flexibility to work from
home.
TO APPLY:
We will begin the process of reviewing applications immediately and applications will be accepted until the position is filled. Send a cover letter detailing your interest in Project Safeguard, the position and telling us why we should hire you, along with your
résumé to jenny@psghelps.org. Applications without cover letters will not be considered.
Project Safeguard is an equal opportunity employer. We will not discriminate and will take affirmative measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, color, gender, national origin, age, religion,
creed, disability, veteran status, sexual orientation, gender identity or gender expression.
Organizational Overview: The mission of the Friends of the Front Range Wildlife Refuges (FFRWR or Friends), a certified 501(c)3 organization, is to support and promote the Rocky Mountain Arsenal National Wildlife Refuge (RMANWR) and Rocky Flats National Wildlife Refuge in their efforts to conserve and restore native habitat and wildlife, as well as to provide meaningful opportunities for the public to experience wildlife and nature near a major metropolitan area. FFRWR also raises funds for refuge programs by running the store in the RMANWR Visitor Center, Nature’s Nest, maintaining an active donor base, and by hosting an annual fundraising dinner and silent auction. FFRWR is the fiscal sponsor of Generation Wild Northeast Metro Coalition (NEMC). Friends is a member of the Public Lands Corps – individuals can earn up to 640 hours of project work to earn a 2-year non-competitive hiring authority. The Public Lands Corps’ non-competitive hiring authority allows you to apply for permanent federal positions with the US Fish and Wildlife Service and other land management agencies.
Generation Wild NEMC serves Commerce City, northwest Aurora, and Denver’s Montbello and Northeast Park Hill neighborhoods. Generation Wild NEMC is one of several coalitions that receive Great Outdoors Colorado (GOCO) funding. GOCO funding provides backyard to backcountry outdoor experiences for youth. The coalition works to connect youth with the great outdoors statewide while creating safe, close-to-home outdoor places for kids. Generation Wild NEMC partners include, Commerce City, Aurora, Denver, US Fish and Wildlife Service/Friends of Front Range Wildlife Refuges, Colorado Parks and Wildlife, Bluff Lake Nature Center, Boys & Girls Clubs of Metro Denver, ELK – Environmental Learning for Kids, Groundwork Denver, Mile High Youth Corps, Sand Creek Regional Greenway Partnership, and The Urban Farm. FFRWR provides and employs the Generation Wild NEMC Program Coordinator and any other additional Generation Wild NEMC staff.
General Summary of Position:
This a grant-funded position through July 2026 with potential to continue in the next grant cycle. The coordinator will be tasked with keeping the Generation Wild NEMC efforts on track to meet our vision, goals, and budget within the 2-year grant cycle, July 2024- July 2026. The position works collaboratively with the partners of the Generation Wild Northeast Metro Coalition respecting consensus-based model of decision-making and providing direct, in-person support to coalition members. Strong leadership and support are available from the FFRWR Board of Directors, coalition leaders, GOCO staff, and RMANWR staff. Benefits include stipend for health care, annual leave, sick leave, maternity leave, and remote work options.
Essential Duties & Responsibilities
Grant Management, Reporting, and Compliance
• Understands expenditure of grant funds per the annual budget and provides transparent accounting and reporting on those funds.
• Prepares annual GOCO Advance Request forms, Actual Work Completed reports, Final Budget and Work Plan reports, and other reports as required by funders.
• Reviews, collects, and stores invoices, receipts, reports, and documents of Generation Wild NEMC Programs and Pathways according to GOCO approved work plans.
• Collects cash match and tracks cash and in-kind match from coalition partners.
• Performs financial management and bookkeeping of Generation Wild NEMC, with the support of an outside accountant per generally accepted accounting principles (GAAP), reporting monthly to the coalition partners and FFRWR.
• Collects and inputs evaluation data for the GOCO required program evaluation tools and coordinates with GOCO on evaluation processes. Shares evaluation data with GOCO consultants and coalition partners.
• Coordinates with GOCO staff, responds to their directives, and attends Shared Learning and other conferences upon request by GOCO and other funders.
• Ensures program operates in compliance with GOCO, coalition partners, Coordinating Committee, and City of Commerce City, City and County of Denver, and City of Aurora goals and objectives, pertinent laws, expectations and rules and regulations.
Partner Support
• Builds partnerships and maintains positive collaborations with partners, governmental agencies, non-profits, and community organizations to meet the needs of the project.
• Coordinates with partners for new GOCO Grants in 2025 and beyond.
• Organizes Generation Wild NEMC meetings, providing coordination, facilitation, and negotiation services monthly.
• Supports programming in coordination with partners including attending outreach events by and for coalition members.
• Coordinates internal and external communication of Generation Wild NEMC activities, successes and challenges through social media sites and the website.
• Writes an annual report to GOCO describing programs and pathways and illustrating with photographs from the activities of that year.
• Works with the 2020 strategic plan and provides focus on the strategic plan to coalition partners.
• Recommends program procedures, guidelines, standards, and policies to achieve program goals and objectives and determines changes that need to be made based on feedback from the coalition partners, and with the coalition, develops, and/or modifies those guidelines.
.
Youth Council Coordination
• Conducts annual recruitment of Youth Council members and undertakes annual evaluation of Youth Council member’s experiences on Youth Council.
• Coordinates projects and activities of the Generation Wild NEMC Youth Council coordinating with partners and RMANWR.
FFRWR Requirements
In addition to the primary job responsibilities described above, FFRWR requires the following of all employees:
• Follow administrative, financial, technology, and other organization-wide policies and risk management protocols.
• Collaborate respectfully and productively with co-workers aligning with FFRWR’s overall mission.
• Attend all staff meetings and other meetings as assigned by General Manager.
• Responsibilities and support specifically for the purposes of FFRWR will be compensated by FFRWR. There may be occasions where this position may call upon Friends or refuge staff for support given the collaborative nature of this position and the organization.
Qualifications:
• Bachelor’s Degree and 2 years of experience working collaboratively with non-profit organizations or government agencies. Or associate’s degree with 3-4 years of experience working collaboratively with non-profit organizations or government agencies. Substitution of relevant work experience for college degree will be reviewed.
• Experience in office administration, general bookkeeping, accounting systems and procedures
• Experience managing, programs, procedures, goals, and performance measures in government and nonprofit sectors preferred.
• Exhibits the ability to effectively collaborate with diverse teams or with a variety of populations, including those underrepresented at our organization and those of BIPOC communities.
• Possesses knowledge of accounting principles, finance, and budgeting.
• Strong organizational and time management abilities with the ability to accurately track the status of multiple projects conducted by various partners.
• Proficiency in computer software programs, including QuickBooks (Online), Excel, Word, Zoom, Adobe, Egnyte, and others needed to do the job.
• Work as part of a team, and with varying seniority levels, including staff, board members, USFWS managers, grantors, contractors, youth and partners.
• Considers different points of view and uses collaborative feedback to reach mutually beneficial agreements.
• Excellent communication skills, both written and oral – enthusiasm for keeping people informed and excited about the work of the coalition through social media, press releases and regular updates.
• Demonstrates ability to work independently without close oversight. As a remotely-officed employee, it is critical that the coordinator can work independently, but also hold a regular schedule and connect with the FFRWR office staff on a regular basis.
• Willing to work flexible hours as program schedules and needs require.
• Ability to speak Spanish a plus.
Job Title: Research and Policy Analyst
Classification: Exempt
Position Type: Full Time
Imagine if every Coloradan, no matter their gender, where they live, the color of their skin or the country of their heritage, were able to afford housing, food, clothing, health care and other essentials — all while building financial security for the future.
Imagine if quality, affordable health care were available throughout the state, so that all Coloradans could get the care they need without risking financial ruin.
Imagine if all Coloradans could get the education or skills training they needed to achieve economic security and live happy and productive lives.
Colorado Center on Law and Policy (CCLP) is a non-partisan, nonprofit advocacy organization dedicated to the vision that every Coloradan should have what they need to succeed. For 25 years CCLP has stood with diverse communities across Colorado in the fight against poverty through research, legislation and legal advocacy.
Learn more about us at COPolicy.org
Position Summary
The Research and Policy Analyst will advance CCLP’s mission focus areas of housing and income, ensuring Colorado has tax and workforce policies that support those in low-wage jobs or who are unable to work, as well as advocating for all Coloradans to have access to stable, affordable housing. In addition, the Analyst will work across all program areas to provide research and data analysis to understand Coloradans’ challenges and identify solutions that prevent Coloradans from meeting their basic needs and becoming self-sufficient.
This position reports to the Income and Housing Policy Director and is an integral part of the program team. The Research and Policy Analyst will work closely with team members to support our overall anti-poverty agenda and embed our values in our day-to-day work.
Essential Functions
Contribute to CCLP’s policy, advocacy and research work in support of our anti-poverty agenda, with a particular focus on the issues of tax policy, workforce development and housing.
Conduct qualitative and quantitative research and data analysis on a range of issues that affect low-income Coloradans. Compile and analyze data from federal and state sources like the U.S. Census Bureau and program administrative data.
Engage with community members and organizations to ensure that our policy work is informed by and responsive to the needs of those most affected.
Develop, disseminate and present research briefs, policy analyses, blog articles, infographic content, and similar work products for a range of audiences including partners, policymakers, and affected communities.
Represent CCLP in public meetings, partnerships and coalitions that center on income and housing-related issues and advocate consistently for CCLP’s vision, mission, and core values.
Collaborate with colleagues within CCLP in monitoring and analyzing policies in all areas of our work.
Participate in organization-wide activities including race equity trainings, strategic planning, and fundraising.
Knowledge and Skills Required
Comfortable and confident conducting qualitative or quantitative research and policy analysis using state and federal data sources.
Minimum 2 years of s experience with research, writing or advocacy in a related field is preferred.
Commitment to CCLP’s vision and mission and to advancing racial, class, and gender equity in Colorado.
Excellent writing skills for creating reports, issue briefs, blogs, and other materials that distill complex data and/or analysis into accessible talking points that are understandable to a range of audiences.
Proficiency in working with large data sets, such as public microdata from the US Census Bureau and conducting quantitative analysis using statistical software, geographic information systems, or spreadsheets is a plus.
Lived experience or prior work with communities affected by historic and ongoing racial, class, and/or gender oppression is a plus.
Familiarity with state and federal policymaking in the areas of tax policy, workforce development or housing is preferred.
Strong interpersonal skills for building and maintaining relationships with diverse individuals and organizations.
Ability to work independently and collaboratively, and to manage multiple projects and deadlines simultaneously.
Physical Requirements
Prolonged periods working on a computer.
Occasional local travel.
Work Environment
CCLP provides a dedicated workstation, computer, and height-adjustable desks in the office setting. Currently remote work is possible when office presence is not required for business operations.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
Location: Hybrid in Denver, CO
Schedule: Full-Time, Exempt Position (FTE)
Hiring Salary: $60,000 – $70,000 (Compensation based on experience)
Benefits: Employer-paid health, dental and vision insurance, currently through Anthem. FSA option. Retirement plan with employer-contributions, sick/mental health leave, and paid time off.
Hiring Opening Date: Tuesday, July 23, 2024
Hiring Closing Date*: Monday, August 5, 2024 (*Applications will be accepted until the position is filled, but preference will be given to applications submitted by 11:59 p.m. on the listed ‘closing date’.)
Organizational Overview
Denver Preschool Program (DPP) is a nonprofit organization guided by our vision that every Denver child has equitable access to a strong preschool foundation, so they may thrive in kindergarten and beyond. DPP began in 2006 as a voter-approved sales tax and has a small staff working collaboratively to strengthen and fund early childhood education.
DPP is in the middle of an unprecedented period of change and growth following a successful return to the ballot in November 2023, in which Denver voters reauthorized the program with permanent funding. Following this reauthorization, DPP seeks to grow in ways that create equity, are sustainable, and model the way forward for early childhood supports that transform the lives of families. DPP commits to bold action to help eliminate differences in educational, well-being, and health outcomes as a result of systemic racism, generational poverty, and discrimination through our role in early childhood education.
For DPP, centering its work on equity isn’t just a choice; it’s a moral imperative. By prioritizing equity, DPP can ensure that every child in Denver has the opportunity to access high-quality preschool education and embark on a path to success. In doing so, DPP paves the way for a brighter, more equitable future for all children in the community. Learn more by reading our Strategic Plan and browsing our website at www.dpp.org.
Position Purpose
The Executive Assistant will serve as a key support figure to DPP’s President & CEO and leadership team. This is a newly created role that will provide comprehensive administrative assistance and must handle confidential information with discretion. The Executive Assistant will play a pivotal role in enhancing the President & CEO’s effectiveness by providing complex calendar management, travel planning, and facilitating communication. This role will also serve as a liaison to the Board of Directors by preparing agendas, taking minutes, onboarding new members, coordinating meetings, etc. The majority of the time and effort of this position will be dedicated to supporting the President & CEO and the Board of Directors, but will also support efficient organizational and office operations. This role reports directly to the President & CEO.
Essential Job Functions
Executive Support (50%)
Board of Directors Liaison (25%)
Other Job Functions
Administrative Assistance (25%)
Minimum Qualifications
Preferred Qualifications (Not Required)
Working Conditions & Accessibility
This role involves moving around the office and offsite locations (meetings, conferences, venues, etc.), maintaining a stationary position (standing and/or sitting) for long periods of time, operating a Windows-based computer and other office productivity machinery such as the copy machine and phone, moving boxes of supplies up to 30 pounds, exposure to typical office lighting, sights, sounds, and distractions. Our office includes 12 reserved parking spaces, 1 accessible parking space, gender-neutral restrooms, a kitchen with a refrigerator, microwave, and other essentials, a nursing & respite room, private phone booth, and other amenities.
Disclaimers
Employees must be able to perform the essential job functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Furthermore, the employer retains the right to change or assign other duties to this position.
Studies have shown that women, BIPOC, and/or LGBTQIA+ folx may be less likely to apply for jobs unless they meet every one of the qualifications listed. At DPP, we are most interested in finding the best candidate for the job. We enthusiastically encourage you to apply for this position, even if you do not meet every one of our qualifications listed. The Denver Preschool Program is an equal opportunity employer.
Hiring Process
Applications will be accepted until the position is filled, but preference will be given to applications that are submitted by 11:59 p.m. on Monday, August 5, 2024. Our processing and interview timeline are subject to change, but are based on the following:
How to Apply
Please click here to submit your cover letter and resume via Google Form. If you have any questions or concerns, please contact carley@dpp.org.
Mi Casa Resource Center is looking for a professional with strong administrative, clerical, and interpersonal skills to join our team as Executive and Donor Relations Associate. This is a 25 hour per week benefit eligible position with a typical schedule being 4 days per week at 6.25 hours a day or 5 days per week at 5 hours per day worked at the office.
This position supports the CEO with a broad range of administrative duties and serves as a liaison with the Board of Directors. These duties account for 50% of this role’s responsibilities. In addition, this position will support the
Development team in their efforts to effectively steward and cultivate donors. These duties account for 50% of this role’s responsibilities. The individual in this position requires a high degree of initiative, attention to detail and discretion.
KEY RESPONSIBILITIES
CEO Support
Board of Directors Liaison
Development
Other
QUALIFICATIONS
KEY COMPETENCIES
Position Summary
Hope House Colorado (HHC) is hiring a Business Manager (BM). As the BM, you will be responsible for the daily operational management of the organization. The BM will provide support to the Director of Operations (DOO) in managing HR, IT, finance, facilities and operations functions to ensure effective daily operation and excellent environment standards are maintained. This role supports the DOO in ensuring compliance with financial, regulatory & insurance requirements. The BM coordinates the IT vendor relationship and provides support for strategic goals in increasing productivity and efficiency using technology tools. In addition, the BM will work with Senior Leadership Team in identifying, tracking & analyzing key performance indicators to improve data-driven decision making, using data to inform policy and process development & reporting relevant data to the Board.
What you’ll be doing
Operations & Facilities
Finance
Human Resources
IT & Data
Promoting Hope House Colorado’s Core Values throughout the organization and external relationships
We want to hear from you if …
Who we are
Hope House Colorado is committed to empowering teen moms, changing the future for two generations! We are a future-thinking organization, striving to be experts in our field. We invest in each employee, providing opportunities to pursue individual passions, gifts and strengths. Our staff is a unified team, pursuing excellence in all we do. We serve with integrity, humility, and respect for one another, in an environment that combines professionalism with fun, humor, and even a little bit of silliness each day!
Salary Range
$55,000-$76,000 per year
Benefits
Employees who are regularly scheduled to work 24 hours per week or more are eligible for the below benefits
Job Application Deadline
July 26, 2024
Position Summary
Hope House Colorado (HHC) is hiring an Operations Assistant (OA). As the OA, you will be the first point of contact for all Hope House guests, providing a warm and friendly welcome to our teen moms, volunteers, and visitors. The OA manages the HHC phone system in an efficient and engaging manner, upholds “HHC’s Excellent Environment” standards, and assists donors with in-kind donations, offering sincere appreciation. The OA sets the tone for all who come through the doors, ensuring each guest feels like they have found a place to belong. Duties and responsibilities also include office administration, building management, administrative support and volunteer coordination, to ensure efficient operation of the organization.
What you’ll be doing
Operational Support
Building Management
Administrative Support
Other Duties & Responsibilities
We want to hear from you if …
Who we are
Hope House Colorado is committed to empowering teen moms, changing the future for two generations! We are a future-thinking organization, striving to be experts in our field. We invest in each employee, providing opportunities to pursue individual passions, gifts and strengths. Our staff is a unified team, pursuing excellence in all we do. We serve with integrity, humility, and respect for one another, in an environment that combines professionalism with fun, humor, and even a little bit of silliness each day!
Salary Range
$37,000-$45,000 per year
Benefits
Employees who are regularly scheduled to work 24 hours per week or more are eligible for the below benefits
Job Application Deadline
July 26, 2024
In this position, you will support the Parks, Recreation, and Cultural Services department by researching, identifying, and developing proposals and grant applications in response to public and private opportunities.
Essential Job Functions- the basic job duties an employee must be able to perform:
• Research and present funding opportunities to department leadership
• Generate proposals including budget information and supporting documentsin response to solicitations
• Track and report on awarded grants including funder reporting and presentations to various boards and committees
• Identify funding opportunities and new program areas aligned with departmental priorities
• Collaborate with internal and external stakeholders to maximize funding potential
• Develop and maintain a robust grant management database, ensuring meticulous record-keeping and data organization
• Create an annual grant strategy aligned with budget and project priorities
• Manage a grants cycle calendar encompassing major funding opportunities
• Provide regular grant status reports to department leadership, encompassing progress and financial updates
• Respond to grant inquiries from both external funders and internal stakeholders
• Act as a liaison with funding agencies and organizations
• Coordinate meetings with department project managers and leadership as necessary
We are looking for candidates who demonstrate:
• Knowledge of effective research strategies and tools
• Familiarity with pertinent federal, state, and local laws, codes, and regulations related to grants
• Proven ability to manage multiple tasks and prioritize effectively in a fast-paced environment
• Skill in identifying and pursuing funding opportunities
• Exceptional communication skills, both verbal and written
• Ability to establish and maintain collaborative relationships with diverse public and private organizations
Successful candidates will have:
• A bachelor’s degree from an accredited college or university with major coursework in business administration, public
administration, procurement, or another research-intensive field
• Three years of full-time analytical experience and/or project management experience
Ideal candidates will also have:
• A Certified Parks and Recreation Professional (CPRP) designation
• Three years of full-time experience working with Federal and State grants
• Experience identifying, applying for and writing grants
• Demonstrated creativity and motivation to accomplish personal and organizational goals with limited direction
• Experience reviewing and developing processes and procedures
KEY RESPONSIBILITIES
Administrative Support:
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate and organize internal and external meetings, includingpreparing agendas, taking minutes, and following up on action items.
Board and Committee Support:
• Assist with the preparation and distribution of all board meeting materials.
• Maintain board records and ensure compliance with organizational bylaws.
• Coordinate logistics for board and committee meetings, including scheduling, venue arrangements, and catering.
Project Coordination:
• Support the Executive Director in managing development projects and initiatives.
• Conduct research and gather information as needed for various projects.
• Track progress and ensure timely completion of tasks related to organizational goals.
Communication and Liaison:
• Act as a liaison between the Executive Director and staff, board members, donors, and external stakeholders.
• Facilitate communication and ensure information flow within the organization.
• Assist with communications efforts, including manage social media platforms, update website, and support community outreach.
• Handle confidential information with discretion and professionalism.
Office Management:
• Oversee the organization’s administrative functions, including office supplies, equipment maintenance, and office space management.
• Coordinate with IT support to ensure technology needs are met.
Event Coordination:
• Assist in the planning and execution of organizational events, such as fundraisers, community outreach programs, and staff meetings.
• Handle event logistics, including venue selection, invitations, and guest lists.
Financial Reporting:
• Assists Asset Manager with reporting, accounting, and program management for organizational assets
• Manage accounts payable and accounts receivable as directed by the Executive Director.
• Prepare financial records for submission to accountant monthly.
Other responsibilities as assigned to advance organizational goals.
QUALIFICATIONS:
· High school diploma. College level courses and/or technical training desired.
· Minimum of 3-5 years of experience as an executive assistant, office manager, or similar administrative role.
· Financial management experience including A/P, A/R, and financial reporting. Quickbooks experience preferred.
· Self-starter, with ability to take initiative to work independently and with colleagues.
· Ability to prioritize tasks and manage multiple projects simultaneously.
· Excellent organizational and time management skills
· Strong written and verbal communication skills.
· High level of technological competency with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software.
· Experience in the nonprofit sector and an interest in affordable housing and community development.
· Ability to handle sensitive information with a high level of confidentiality.
· Strong interpersonal skills and the ability to work effectively with people of diverse backgrounds, perspectives, and cultures.
· Understanding of equity, diversity, inclusion, and social justice, and a commitment to incorporating these principles into work.
· Possess valid driver’s license and access to vehicle for local travel for organization tasks