The Foundation for Colorado Community Colleges is hiring a Foundation Assistant to join their team. The Foundation is a 501(c)3 non-profit that makes scholarships available statewide, advances key programmatic initiatives, provides training and support for CCCS college foundations, and develops partnerships to implement state of the art programs.
This is a great opportunity for someone who is looking for meaningful work by directly interacting with students who receive scholarships. You’ll be able to see the true impact of your work every day! We are looking for someone who will be a great representative of the Foundation, exhibiting compassion, creativity, and flexibility. This role will be a member of the Colorado Community College System (CCCS) as well, which provides generous leave, excellent benefits, and flexible work schedules, including hybrid-remote work within the state of Colorado.
Note: While listed as a hybrid work environment, this position will be expected to work at least three days in the office.
Examples of Duties
You will provide support for Foundation team members by supporting Foundation events, maintaining fiscal documentation, developing correspondence, preparing gift receipts, and supporting the scholarship award process. You will also perform other administrative tasks, including scheduling meetings, proofreading, document preparation, and database entry.
Required Qualifications
To view the full job posting and to apply, visit the posting on our careers page .
About Us:
The League of Women Voters is a nonpartisan organization dedicated to encouraging informed and active participation in government and influencing public policy through education and advocacy.
Job Description:
We are seeking a reliable and organized Office Manager to join our team on a part-time and permanent basis. The
ideal candidate will be a detail-oriented professional with strong administrative skills and a passion for supporting
civic engagement.
Responsibilities:
• Oversee day-to-day office operations of our Denver chapter, including managing office supplies, equipment, and facilities
• Assist with scheduling meetings, managing calendars, and coordinating events
• Handle incoming communications, including phone calls, emails, and mail
• Maintain accurate records, including financial documents and membership information
• Provide support to volunteers, including onboarding and training as needed
• Prepare and distribute reports and correspondence
• Assist with data entry and other administrative tasks
Qualifications:
• Proven experience as an Office Manager or in a similar administrative role
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency in office software (e.g., Microsoft Office Suite)
• Basic knowledge of bookkeeping and financial record keeping is a plus
• Ability to work independently and as part of a team
• Passion for civic engagement and the mission of the League of Women Voters
• Membership in the League of Women Voters is a plus
• Bi- or multi-lingual skills are a plus.
Job Title: Administrative Assistant
Organization: Colorado Statewide Parent Coalition
About The Colorado Statewide Parent Coalition
The Colorado Statewide Parent Coalition envisions a community where all children are equipped with the skills to learn, supported by a village, and encouraged to succeed. In order to achieve this vision, we build a movement by providing advocacy support and training for parents and childcare providers to be meaningfully engaged in the success of their children’s education, to close the opportunity gap, and ensure successful educational outcomes.
Overview: The Administrative Assistant will provide administrative support to the Colorado Statewide Parent Coalition (CSPC), a non-profit organization that provides advocacy, education, and support to parents and families throughout Colorado. The Administrative Assistant will play a critical role in helping to ensure that the CSPC operates smoothly and efficiently. This position reports to the Opperations Director.
This role demands a consistent fixed office schedule throughout the workweek and a heightened presence at the CSPC office to effectively support the organization’s expanding responsibilities.
Position Responsibilities
Office Management:
Data Entry and Record Keeping:
Communication and Coordination:
Administrative Tasks:
Fundraising Efforts:
Financial:
Other:
Qualifications:
Hard skills and qualifications required:
Soft skills and qualifications required:
CSPC does not discriminate in employment or in offering services and programs on the basis of an individual’s socioeconomic class; race; color; religion; creed; ancestry; national origin; age; height; weight; hairstyle; sex; gender identity and/or expression; sexual orientation; marital status; sensory, mental, or physical disability; the use of a trained guide dog or service animal by a person with a disability; medical condition (cancer- or genetic-related); AIDS or AIDS-related condition; family and medical care leave; pregnancy, disability leave; veteran status; the intersection of any of these; or on any other bases prohibited by law.
Values
CSPC believes strongly in building a workplace that provides everyone the opportunity to reach their full potential and thrive as both workers and people.
To help achieve that goal, the CSPC seeks to build a culture where:
• our team members have a sense of belonging by feeling physically, emotionally and psychologically safe and respected;
• the inherent dignity of each person is upheld and celebrated; and
• our policies are rooted in justice by being restorative in nature and practice, and centered in community; and
• where everyone can practice bravery in the face of fear, experiment, take risks, and learn from mistakes
Belonging, dignity, justice, and bravery also means centering the voices and experiences of marginalized people and we encourage all qualified candidates to apply, including: women; Black, Indigenous, and people of color; immigrants and refugees; folks who are trans or nonbinary; people who are queer, lesbian, gay, or bisexual; Autistic and neurodivergent people; folks with visible or invisible disabilities; anyone from another historically marginalized group or anyone at the intersection of these groups.
Location
This position is based in Colorado. Our office and storage facility are in Lafayette. The candidate must be able to work from the office at least three times a week, with occasional additional visits as needed. All employees must live in Colorado. All employees work remotely, and their home residence is considered their official place of employment.
POSITION TITLE/STATUS:
Office Manager and HR Specialist
Full Time, Exempt, 40hrs
REPORTING RELATIONSHIP:
Reports to the Executive Director
SUMMARY DESCRIPTION OF POSITION:
Responsible for human resources including resolving employee performance concerns, facilitating benefits administration, processing payroll, updating policies, and overseeing workers’ compensation. Oversees all information technology including network administration, security systems, and telephone and voicemail systems in conjunction with vendors. Manages the facilities to include contractors and risk management. Supervises Executive Assistant and provides support in the financial management of CASA. Assists the Executive Director in the effective management of CASA of the Pikes Peak Region.
QUALIFICATIONS:
A. College Degree required
B. 3 years facility management required
C. 3 years Human Resources experience required
D. Excellent prioritization and organizational skills
E. Excellent verbal & written communication skills
F. Excellent interpersonal skills
G. Contract management and assessment skills
H. Proven track record of maintaining confidentiality
COMPETENCIES:
A. Strong interpersonal and customer service skills
B. Strong verbal and written communication skills
C. Ability to remain organized, maintain flexibility, meet deadlines, and navigate between tasks and priorities as needs change
D. Ability to problem solve and think critically
E. Ability to remain objective and empathetic in difficult circumstances
F. Ability to train and coach staff
G. Ability to maintain a high level of confidentiality
H. Compassion and passion for CASA’s mission
I. Experience working in inclusive and diverse environments
Pay: $57,100 – $64,750 annually
The Assistant Director at the Mile High United Way Early Learning Center at Warren Village’s new Alameda campus will oversee all areas of child health and enrollment, child and family integration, on-site administration of CACFP, and Director support. The ELC will serve children ages 6 weeks to 10 years old in a comprehensive, high-quality early learning environment. Teaching teams provide a supportive and nurturing learning environment with a strong emphasis on whole-child development, teacher training, and application of Conscious Discipline®. This center will be attached to a permanent supportive housing complex for low-income families.
Construction will finish in October 2024, and the ELC will welcome students starting January 2025. It will be open to families living on-site and the surrounding community. Joining the ELC now provides unique opportunities for new staff to participate in classroom set-up, make supply recommendations, build team culture, get familiarized with technology components, study the curriculum, and more! The staff at Alameda will also collaborate with those at Warren Village’s ELC @ Gilpin to form a strong, cooperative team.
Warren Village recognizes that our backgrounds are broad, and our talents are many, from different lived experiences. We value and leverage our differences to encompass and reflect the communities we serve. We align our policies, practices, and resources so that people of all races, cultures, identities, and socioeconomic status may feel valued and respected.
Essential Functions and Responsibilities
Recruitment, Enrollment, and Family Orientation
Nutrition and Food Program Compliance (CACFP/USDA)
Family and Community Engagement
Operational and Administrative Duties
Other duties as assigned
Competencies and Traits
Minimum/Required Qualifications:
Preferred education, knowledge, and/or experience:
Work Environment: The working environment is an approximate balance of 50% office work (using a personal computer and other office equipment) and 50% movement inside/outside the center. This position frequently communicates with staff, families, children, community support agencies, consultants, and government agencies, which requires the ability to exchange accurate information.
Work may involve moderate exposure to unusual elements such as weather, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises. The employee may be exposed contagious and/or ill children and must be conscious of the health and safety of the children, their parents, school personnel, and themselves.
Physical Demands: While performing these duties, the Assistant Director will occasionally be required to lift up to 40 pounds and frequently sit, stand, walk, bend, and crouch, within and outside the building.
Position Type: Part-Time, Salaried, Exempt
Target Start Date: December 2024 – January 2025
Application Deadline: Applications open until position filled, but preference will be given to applicants submitting by November 08, 2024
About Water Education Colorado
Water Education Colorado (WEco) is a 501(c)3 nonprofit organization providing policy-neutral news and informational resources, engaging learning experiences, and empowering leadership programs focused on Colorado’s most critical natural resource: water. Since 2002, we have been working statewide to ensure Coloradans are knowledgeable about key water issues and equipped to make decisions that guide our state to a sustainable water future. We have a trusted reputation in and outside of the water sector, and are widely considered the leading organization for informing and engaging Coloradans on water.
Our programs target a range of audiences in service of our mission, including lawmakers and other decision makers, water sector professionals, business leaders, students, educators, and interested community members. We publish Headwaters magazine and the Community Guide series, offer the annual Water Fluency and Water Leaders programs, convene and support the Water Educator Network, provide a variety of tours, workshops, webinars and outreach events, and co-host the annual Sustaining Colorado Watersheds conference, among other activities. We collaborate with partner entities around the state to accomplish our programs and strategic goals. Increasingly, we are working to reach underserved audiences across the state with a focus on equity and inclusion.
We offer a collaborative, flexible, supportive and rewarding work environment in a great location at the new CSU SPUR campus at the National Western Center in north Denver. Working with WEco’s dynamic team, audiences, and broad-based community of supporters provides opportunities to engage within all major river basins in the state and to network with a wide variety of educators, top resource managers, and decision makers.
Position Summary
The Administrative and Programs Assistant plays an integral role in achieving Water Education Colorado’s mission by supporting key educational programs and administrative functions for more than 500 individual and organizational members, 5,500 supporters and Colorado’s general public. Primary responsibilities include membership program administration, office management, database management, program support, and administrative support to the WEco Board of Trustees.
The ideal candidate possesses strong clerical, logistics and customer service skills. This is an opportunity for a growth-minded individual to gain early experience in the nonprofit sector or a water-related career, with the possibility of advancing to a full-time position with increased managerial responsibility, or for someone seeking an assistant-level role that offers a stimulating array of responsibilities.
The position reports to the Operations Manager.
Responsibilities
Provide Key Administrative Functions for Effective Organizational Management
Fulfill administrative functions related to WEco’s membership program, publications distribution, and general office management
Fulfill and mail publications orders from the WEco online store
Assists the Operations Manager in pulling & preparing data to execute membership renewal notices, including both email and print notices
Supports the Operations Manager in pulling & preparing data to execute member thank-you mailings, including new member packets
In partnership with the Membership and Development Manager, this person will pull & prepare data for periodic mailing lists as directed for distributing print materials, including Headwaters magazine (3x/year), membership and donation campaigns and annual gala invitations.
Provides support coordinating mail merge, print and assembly functions to accomplish mailings when done in-house.
In coordination with the Membership and Development Manager, update and send system emails inviting audience members to join as members.
• Following mailing of each issue of Headwaters magazine, alerting everyone either added to or dropped from list, and inviting them to become a member
• Following the addition of new contacts from tabling or other events, alerting them that they have been added to WEco’s email lists and inviting them to become a member
In coordination with Operations Manager, support office management functions including ordering supplies as needed, organizing the shared work room, and managing the phone system
Process incoming mail and direct correspondence to appropriate staff
Assists all staff for effective Database Management to ensuring Data Integrity and Up-to-Date Records
Keep all contact records up to date and clean and merge duplicate records
Update Event Registration status for attendees of programs
Add new contacts from tabling and other events and add to email lists
Solicit and enter all Volunteer activity following the conclusion of any WEco program or activity where Volunteers provided support
Keep up to date records of key target audiences, including Key Partners, Elected Officials, Basin Roundtable Members as elections are held and membership changes
Proactively seek out updated contact information for bounced emails
Monitor email signups from the website and delete phishing/spam signups
In coordination with the Membership and Development Manager, you will be responsible for updating membership records including inputting membership renewals, removing Headwaters subscriptions from expired memberships, and adding and/or updating subscriptions for new and renewing memberships
Support the Operations Manager with importing contribution data from fundraisers, including the annual gala and donation campaigns
Provide Program Support to Ensure Quality Educational Experiences
Support the preparation and delivery of educational programs and events, including tours, leadership programs, and the annual Sustaining Colorado Watersheds conference
Assist the Director of Programs with program logistics, including researching and arranging event venues, transportation, hotel reservations, audio/visual needs, and catering
Assist with program registration, such as setting up registration in CiviCRM, assisting participants with registration, and preparing and printing registration lists.
Assist with in-office preparation for programs or events, for example by printing and assembling participant binders, handouts and nametags
Assist with off-site preparation for programs or events, such as shopping for supplies or food and beverage
Provide periodic assistance with day-of needs at programs and events
Provide Administrative Support for the WEco Board of Trustees
Support administrative functions related to WEco’s Board of Trustees, including data management and board meeting logistics
Manage Board of Trustees meeting scheduling and logistics three times per year
Attend and take formal meeting minutes at all Board meetings as well as periodic committee meetings
Keep Board member data and records up to date in the database, shared Board documents, and other public-facing documents, such as organizational letterhead and the website
Support the Executive Director with all necessary logistics for Board Meetings planning, during and follow-ups, respectively
Required Qualifications
This position requires a trustworthy, efficient and hard-working team player, who is able to take both
instruction and initiative, and is highly detail-oriented.
Education and Previous Experience
High school diploma or GED required; higher education an added plus
Prior experience in an office environment performing administrative, office management or executive assistant duties
Past database management highly desirable
Skills, Qualities and Abilities
Desires to be involved in WEco’s mission of providing quality, engaging and equitable educational opportunities focused on water to a diversity of Coloradans statewide
Proficient with Microsoft and Adobe products including Word, Excel and Acrobat, as well as Google applications. Experience with CiviCRM a plus
Demonstrates excellent communications and customer relations skills, both verbal and written
Possesses superior organizational skills
Is able to perform detailed work accurately and on time
Is a proactive, self-starter while understanding when to ask questions and request help
Is punctual, trustworthy and reliable
Works efficiently and effectively both independently and in a team with minimal day- to-day supervision
Available for intra-state travel, including some week night and weekend activities
Valid driver’s license preferable but not required
Physical Requirements
Job duties include a general office environment, spent sitting and operating a computer and other office machinery. Events supported by this position may require the transportation of equipment and supplies. Must be able to occasionally lift up to 25 to 40 pounds, for moving or transporting program materials and other needs. Must be able to read, write and communicate fluently in English. Spanish fluency is an added plus.
Intercambio is a great place to work! Intercambio was founded in 2001 to bring English learners and community volunteers together in language classes and gatherings to build skills, confidence, and life-changing connections. We have connected over 15,000 students, teachers, and adult ESOL organizations through our programs, trainings, and curriculum. Intercambio participants build relationships that break down barriers of language, culture, race, and socioeconomic status — creating connections that build a more fair, just, and inclusive society. Our staff are experienced, diverse, passionate about our mission, and learn from our participants and each other.
The Operations and Technology Manager plays a varied but crucial role at Intercambio. Responsibilities fall mainly in assisting with bookkeeping, technology support, HR support and will include a small amount of administrative and scheduling support for the management team.
This position is full-time (40 hours per week) and reports to the Director of Operations. The successful candidate will be expected to work in our Boulder & Longmont offices each week, and from home.
We welcome your cover letter and resume at jobs@intercambio.org. Please be sure your cover letter specifically tells us how you meet our qualifications.
RESPONSIBILITIES:
Accounting Duties
Administrative Duties
Human Resources Duties
Technology Duties
Facilities Management
General Staff Expectations
QUALIFICATIONS:
Required Qualifications
Desired Qualifications
The Denver Foundation seeks a community-focused executive assistant and board liaison who centers on mission-based work supporting the foundation’s vision, mission, and purpose. Our executive assistant and board liaison will support the President/CEO, the Board of Trustees, and the Board’s standing committees, helping to promote their effectiveness and ensure efficient use of their time.
The executive assistant and board liaison reports to the President and CEO and requires proven experience supporting a Sr. Level or C-Suite Level Executive or equivalent experience in a similar administrative role. This role must also have outstanding written and verbal skills, strong attention to detail with a customer service orientation, and a high level of technological competency, including but not limited to Microsoft Office, especially Outlook; meeting support; and medium-level technology troubleshooting.
This is a full-time position in Denver, Colorado. We work on a hybrid schedule of at least two days in-office (Monday and Thursday required). The starting salary for this position is $62,000 to $70,000 per year. This position is salaried, exempt, and eligible for all the foundation’s benefits. Benefits include paid time off, retirement (403(b)) contribution, tuition assistance, and medical, dental, vision, life, and disability insurance. The starting salary will be based on experience.
The Denver Foundation is excited to be celebrating its 100th anniversary in 2025. For nearly 100 years, people in Metro Denver and across Colorado have trusted The Denver Foundation to steward charitable funds to meet today’s needs and tomorrow’s opportunities. In partnership with generous donors and community partners, we lead a community-wide effort to build a better future for everyone. The foundation’s vision is a Metro Denver that is racially equitable in its leadership, prosperity, and culture, and we are a catalytic leader that engages in critical issues and accelerates systems change. To achieve this, all staff must intentionally apply Diversity, Equity, and Inclusion to their practice. The ideal candidates for this position are committed to racial equity.
The executive assistant and board liaison will facilitate work and communications between the President/CEO, the Board, and the rest of the foundation and provide general administrative support to the foundation’s executive team and executive department. The position will maintain the day-to-day activities of the President/CEO, including calendar management, event coordination, expense reporting, meeting logistics, travel, budgeting, and contact lists, and develop materials needed by the President/CEO to prepare for meetings; handle CRM database for CEO and archive relevant materials for meetings and key relationships. The position will also assist the CEO and the Chief of Staff with any special projects, including supporting the Chief of Staff in executing staff meetings, all-staff events, an annual Board retreat, and additional projects as needed.
The ideal candidate will have demonstrated expertise in the following key areas:
Candidates must possess the following:
A full job description and application link are available on our careers page at http://www.denverfoundation.org/About/Careers. Applications will be accepted until the posi tion is filled.
The Denver Foundation practices and champions inclusiveness in our community. We honor all community members’ diverse strengths, needs, voices, and backgrounds. Candidates from traditionally marginalized communities are especially encouraged to apply.
Job Summary
Under the supervision of the Deputy Director of Finance & Operations, the Compliance Manager will be solely responsible for the lifecycle management of all agency contracts – both government and non-government. The Compliance Manager will manage a master system to ensure Urban Peak is complying with all grant requirements, including working with development, finance, data and program staff on grant proposals prior to submission to ensure grant and final contract requirements can be met.
This person will coordinate a senior team and facilitate monthly compliance meetings to track and measure program performance, data tracking and evaluation, audit and reporting coordination and financial monitoring, as well as orchestrate each department lead to complete necessary reporting requirements and address any concerns that arise. Duties include monitoring all grants for potential performance concerns and providing a monthly report to senior leadership of any emerging concerns.
The Compliance Manager will manage all housing compliance and Mothership compliance, including both programmatic and property related reporting requirements at a local, state and Federal level. This person will anticipate performance or financial challenges and proactively communicate any concerns to supervision and senior team. In the event of any compliance reports or corrective action plans, provide bi-weekly reports to the team on progress and recommendations for full compliance, including meeting established outcomes and outputs.
This position will ensure that interactions, interventions and environments at Urban Peak are trauma informed and emphasize the physical and emotional safety of youth and staff.
Who You Are:
• Three or more years of professional or technical experience planning the administrative aspects of a program
• Bachelor degree or higher in public policy, public administration, business, non-profit management, or a related field, or equivalent years of experience in public administration, non-profit management, or similar field.
• A background in government grant oversight is highly desired
• High level of familiarity with local, state and federal grant programs desired
• High level of familiarity with non-profit entities is desired
• Experience in managing programs or grants, creating plans, developing and monitoring contracts, and reporting for performance and compliance
• Must be a self-starter and be able to work with various stakeholders
• Must be computer proficient and possess experience of Microsoft Office Suite (e.g. Outlook, Word, PowerPoint, and Excel).
• Ability to produce results in a deadline-driven environment
• Sensitivity to the provision of and commitment to trauma informed care and positive youth development
• Ability to use second language in written and verbal communication desired (Spanish, Vietnamese, ASL)
• Lived experience reflective of the youth we serve encouraged but not required.
• Ability to pass both federal and state background checks, and a pre-employment TB screening.
What You Will Do:
Administration and Compliance
• Collaborate with the Development Department on proposal design to ensure financial, data and program elements are aligned, and proposal requirements can be met.
• Lead contract negotiation, execution, implementation and monitoring.
• Manage a compliance tracking system to ensure Urban Peak is complying with all grant and contract requirements.
• Provide a monthly report of all grant and contract compliance including any challenges and steps to rectify concerns. In the event of any corrective action plans, provide bi-weekly reports on progress to resolve challenges.
• Ensure attainability of outputs and outcomes in grant proposals, working closely with grants manager to set realistic expectations based on current performance and anticipated expansion.
• Act as liaison between granting entity and agency where appropriate, and coordinate site visits of various funders.
• Serve as a point of contact for contract negotiations, changes and extensions.
• Responsible for completing and submitting all housing reporting requirements in a timely manner
• Responsible for local, state and federal reporting for New Markets Tax Credits, CCD General Obligations Bonds, and State funding related to the Mothership funding project.
• Responsible for executing all grant and contract modifications, including grant period extensions, budget modifications, or change of scope/objectives.
• Coordinate Senior Leadership Team and assistant directors in compliance functions to include program performance, data tracking and evaluation, audit and reporting coordination and financial monitoring.
• Orchestrate department leads to complete necessary reporting requirements and addressing any concerns that arise.
• Prepare and train program staff on high level aspects of grants to assist them in executing the work outlined in each grant
• Train program lead on all aspects of newly received grants – reporting, data tracking, staff outputs and targeted outcomes
• Orchestrate department leads to complete necessary reporting requirements and addressing any concerns that arise.
• Monitor federal, state, and/or regional regulatory changes to determine when internal program policies and procedures need to be revised and advise the leadership team on changes needed to comply with program criteria.
• Responsible for systemic file archiving and purging, aligning agency’s document retention guidelines with grant requirements.
• Direct the execution and approval of all grant-related contracts, agreements, reports, budgets, and related internal and external communications.
• Review and cross-check government and restricted private funding contracts to ensure agency’s compliance with contract requirements.
• Orchestrate all government and restricted private contracts and assign appropriate leads as called for by the contracts (for reporting, billing, spending, program metrics). Create and provide timelines for all internal players to ensure timely signature and bench marking is met including reporting, funding execution and program metrics.
• Provide technical guidance on specific procurement processes, contract language, policies and procedures.
Oversight and Monitoring
• Work closely with the program oversight team to ensure contract terms are achievable, sustainable and in line with Urban Peak’s program goals prior to submission of proposals.
• In conjunction with the Assistant Director of Program Evaluation, analyze program data to identify actual and potential problem areas, trends, and other factors that impact contract compliance, and prepare comprehensive reports of findings including solutions and recommendations.
• Monitor all grants for potential performance concerns and provide a monthly report to senior leadership of any emerging concerns.
• Oversight and tracking of all housing related compliance – both programmatic and property related requirements.
• Work with Housing Program and Asset Manager to ensure properties follow local, state and federal regulation and standards.
• Anticipate performance or financial challenges and proactively communicate any concerns to supervision and senior team.
• Create and conduct a comprehensive quality control strategy, which may include evaluating program progress to determine if the program is achieving its objectives and follows all applicable laws, regulations and agency goals.
• Use the Finance Department reports to ensure grant expenditures comply with grant requirements and follow all regulatory guidelines, and ensure supporting documentation is properly tracked.
• Design and execute monitoring processes, including file audits, assessments and documentation of all results and analysis of data trends
• Work with the Finance team to manage tracking of all funded and unfunded staff positions to ensure accurate financial recording and no duplication of funding
• Ensure the timely execution of contract implementation activities including communication of negotiated terms and conditions to appropriate persons throughout the organization.
• Responsible for all compliance for Urban Peak housing communities to ensure local, state and federal regulations including Landlord/Tenant law and Fair Housing laws are met.
• Adhere to agency policy and procedure manual and Federal Fair Housing requirements
• Work with the Director of Housing, Housing Managers and Asset Manager to ensure tenant documentation, property documentation and subsidy documentation are maintained.
Who We Are:
Founded in 1988, Urban Peak is the only non-profit organization in Denver that provides a full convergence of services for youth ages 15 through 24 experiencing homelessness or at imminent risk of becoming homeless. Our goal is to meet youth where they are and to provide them with the assistance and support, they need to become self-sufficient or obtain the necessary services they need to exit a life on the streets.
Urban Peak provides numerous programs and services that are founded on the principles of trauma-informed care and Positive Youth Development to assist youth in reaching their potential and living a successful life off the streets. Services include street outreach, a 40-bed shelter for youth ages 15 through 20, a daytime drop-in center, supportive housing, education and employment services, case management, life skills courses, behavioral health evaluations, meals and more. The youth served at the shelter come from a variety of backgrounds, and we strive to be a safe community for all youth, regardless of race, ethnicity, national origin, religion, class, educational background, sexual orientation, gender identity, or ability status.
The Denver Urban Peak embraces diversity and considers all qualified candidates that have an interest in the non-profit sector. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, HIV/AIDS status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We encourage all candidates to apply.
EMERGENCY FAMILY ASSISTANCE ASSOCIATION
Job Title: Operations Assistant
Hours of Work: 40 hours per week. This person will typically work onsite at EFAA offices within the hours of 8:30 – 5:00 with some flexibility as determined by the supervisor and employee. Some evening/weekend work may be required. Regular and timely attendance is an essential function of this job.
Work Location: 1575 Yarmouth Ave, Boulder, CO
Reports to: Operations Director
About EFAA
EFAA’s mission is to provide stabilizing services, innovative programs, and transformative advocacy to strengthen families and create a thriving community. For over 100 years, EFAA has provided a local safety net to vulnerable households,and has increasingly developed deeper programming to more systemically reduce poverty, prevent homelessness, build family resilience and create a more equitable community.
Position Summary
Provide broad range of operational support to core EFAA business functions. Areas of responsibility include facility management support, property management support, office equipment and supplies, and IT and telecommunications. In addition, this position serves as the support staff to the Board of Directors.
Essential Functions
1. Operations assistant
• Under the supervision of the Operations Director, support the purchase of printing materials and other office supplies (stationary, pr info, business cards, etc.) with various EFAA departments
• Inventory and replenish office supplies/materials, paper and cleaning supplies for all EFAA work sites
• Maintain office equipment and train staff in use of copier, phones, postage meter
• Manage the delivery, reception and allocation of office supplies and equipment, including to the central offices and housing sites
• Support inventory, purchasing and replenishment of needed furniture and supplies at housing sites in collaboration with Housing Resource Navigators
• Oversee daily supply and utilization of common spaces (conference rooms, kitchens, bathrooms, etc.)
2. Administrative support
• Participate in EFAA’s Staff Appreciation Team (SAT) to provide administrative support to SAT purchases and activities
• Management of the contracting of translation services and reception of translation requests from staff.
• Monitor information@EFAA.org emails and forward to appropriate staff based on content.
• Other administrative projects as assigned by Operations Director.
3. Support to Executive Director/Board of Directors
• Maintain updated Board lists and e-mail directory; update annually at start of new Board year and as needed during year
• Attend Board and Executive Committee meetings; take notes, prepare minutes and distribute
• Maintain new Board member handbook and support Board member on-boarding
• Assist with planning and arrangements for Board retreats, annual staff/Board breakfast
• Maintain corporate records: minutes, correspondence, etc.
• Provide support on special projects as assigned
4. Support to Property Management Team
• Monitoring of maintenance call-in number; logging of maintenance calls into CMMS.
• Support Operations Director in documenting needs identified in the annual inspection of facilities and in developing the annual capital improvement
• Participate in EFAA’s Property Management Team, as needed
Skills/Competencies
• Must have high school diploma, some college preferred.
• One to two years’ relevant administrative experience.
• Ability to maintain a high degree of confidentiality.
• Strong oral and written communication skills.
• Strong organizational skills
• Ability to work productively in teams
• Ability to communicate and work easily with a wide variety of people.
• Ability to establish priorities in an environment of competing demands.
• Attention to detail and an ability to manage multiple projects a must.
• Requires excellent computer skills in Microsoft 365, especially MS Office and Teams
• Ability to proactively initiate efforts to improve procedures within area of responsibility.
• Experience engaging with and managing volunteers preferred
• Valid drivers’ license and reliable vehicle to travel between EFAA housing sites / locations.
• Strong preference for functional Spanish language skills.
• Commitment to EFAA’s mission of EFAA and the principals of diversity, equity and inclusion
Working Environment, Physical Activities and Equipment Used:
Physical ability to perform all aspects of the job including standing, sitting, walking, frequent use of stairs, ability to regularly lift up to 30 lbs. Typical office environment. Regularly uses computers for data input and other work.
Employee must take proper safety precautions, anticipate unsafe circumstances and act accordingly to prevent accidents; adhere to and practice EFAA Safety Rules.