Colorado Nonprofit Association

Human Resource Generalist

Human Resource Generalist

Full-time – 40 hours a week

Monday – Friday 8:00am – 5:00pm

Hiring range: $28.59 – $30.84 depending upon experience

This posting will remain open until 9/17/2024

Minimum Requirements:

• Bachelor’s Degree in Human Resources, Business Administration, Management, Psychology, Sociology, or related field with two   years working experience; or,

• An associate degree in Business Administration, Psychology, Sociology, or related field and a minimum of three years’ experience working in human resources or training and development.

 Position Summary

Under the supervision of the Human Resource Manager, this position is responsible for: supporting employee development through recruiting; corporate training, managing the Safety and Workers’ Compensation functions and providing other requested Human Resources support for Ariel. 

Ariel Clinical Services Mission

To provide safe, nurturing, and supportive environments for our clients so that they may have the opportunities to develop their strengths, maximize their potentials and fully participate in society. 

Essential Duties and Responsibilities

1. Assist program managers and supervisors with recruitment, interviewing and reference checks as appropriate. This includes posting ads for available positions, screening applicants, communicating with applicants, and providing information to the hiring managers.

2. Develop organization-wide corporate educational programs (orientation, mandatory/ongoing in-service trainings), and other educational and training programs as requested.

3. Facilitate 90 day Stay-Interviews with new hires, providing a safe and positive environment to obtain feedback. Compile and document feedback for leadership review.

4. Provide timely communications regarding invitations, pre-training planning needs, training reminders, and follow up.

5. Review, update, and track all corporate level required training for employees. Partner with Program Trainer to maintain a current record of classes and content for training provided, attendance at the trainings, and the performance levels of Ariel employees who attended the trainings. Ensure that all necessary training documents are appropriately filed in the personnel record.

6. Serve as the Safety Program Coordinator, including the facilitation of the Workplace Violence Prevention and Safety Committee (WVPSC).

7. Manage the Workers’ Compensation function for Ariel, including managing all related documents with the employee and the provider in a timely manner, ensuring Cost Containment processes are completed and accurate, and completing all required reporting tasks as required.

8. Support Ariel’s Wellness initiative by promoting, participating, advocating and collaborating with staff and committee.

9. Meet with all newly hired employees to review and ensure completion of all required documents.

10. Assist in preparing and processing all required HR paperwork, including new hire, status change, benefit, and termination documents.

11. Ensure all appropriate documents are accurately filed in personnel files.

12. Complete verifications of employment with written employee consent.

13. Assist in the administration of position descriptions, classification programs, compensation programs and performance evaluation programs for the agency.

14. Assist HR Manager in providing supervisor and manager support in the areas of interviewing, hiring, termination, promotion, performance review, safety and risk management, and sexual harassment.

15. Act as a point of contact for the department in the absence of the Human Resource Manager.

16. Be familiar with and adhere to HR laws and Ariel policies and procedures.

17. Maintain Employee Requirements and education.

18. Participate in Standard Operating Procedure creation and implementation.

19. Other duties as assigned. 

Requirements

Required Knowledge, Skills, and Abilities

1. Working knowledge of HR ethics and best practices as well as employment laws.

2. The ability to be a positive role model, ensuring accountability and growth through mentoring, supporting, and coaching.

3. Comprehensive understanding of Ariel programs and mission. Ability to actively support and model the Ariel mission and cultural values.

4. Strong working computer knowledge of Microsoft Office, Teams, Adobe, Outlook, Paylocity, and the Intranet, and the ability to learn other software programs and tools as needed.

5. Strong collaboration skills required; must be an effective team player.

6. Ability to build rapport with employees, individuals in service, providers, referral sources, and other agencies, and to remain calm under pressure.

7. Ability to demonstrate critical thinking, conflict resolution, and creativity.

8. Ability to demonstrate excellent professional communication and presentation skills – verbally, in written form, and while using training materials and media.

9. Ability to perform research and network to discover new training curriculum and objectives.

10. The ability to work independently, be self-motivated, prioritize and complete a wide variety of tasks in a timely and accurate fashion.

11. Attention to detail and strong organizational skills.

12. The ability to comply with agency confidentiality requirements.

13. Ability to be flexible, and able to change direction rapidly.

14. Ability to be available for some extended office hours.

15. Ability to exercise independent judgment within the scope and boundaries of the department, the Agency’s Standard Operating Procedures, and Federal, State and Local Rules and Regulations regarding department operations.

16. Ability to provide reliable, insured transportation for self.

17. Ability to demonstrate consistent and reliable attendance as scheduled and requested.

 

Clinical Consultant

PURPOSE

Every day, we prove that the smartest investments are made in children. At Invest in Kids, we bring research-based, proven programs into communities across Colorado. Our efforts focus on the specific needs of children living in under-resourced communities, whose families are experiencing poverty, with the hope of seeing every child in Colorado thrive.  

  

POSITION OVERVIEW

The Clinical Consultant provides oversight and management of the clinical implementation of the Child First Colorado program. The position provides direct clinical, reflective, and administrative consultation to Child First affiliate agencies in Colorado, ensuring quality enhancement and model fidelity, conducting trainings in collaboration with the National Service
Office for Child First and Nurse-Family Partnership (NSO).
 

The Clinical Consultant reports to the Program Director. This position works closely with multiple departments across the NSO in support of Child First implementation and engages in cross-departmental collaboration at Invest in Kids in support of the organization’s approach to service provision.  

ESSENTIAL DUTIES/RESPONSIBILITIES

Reflective Clinical and Programmatic Consultation 

· Provides individual reflective supervision and consultation to Child First affiliate agency Clinical Supervisors, and group reflective clinical consultation to Child First staff at each of the Colorado Child First affiliate agencies in accordance with NSO guidelines. 

· Provide ongoing, biweekly technical assistance and support to affiliate agency Clinical Supervisors in Colorado, and ad hoc consultation as needed. 

· Conduct monthly Child First Colorado Clinical Supervisor Network Meetings focused on both clinical and management issues.  

Quality Enhancement and Model Fidelity 

· Using expertise in the Child First Comprehensive Clinical Record (CFCR) provides guidance on scheduling, documenting and data reporting for both practice and outcome elements in the Child First Comprehensive Clinical Record and Assessment Scoring Database.  

· Collaborates with the NSO’s Data & Quality Enhancement (DQE) teams to monitor quality ofclinical interventions, collection and analysis of data, and fidelity of implementation of the Child First model, as it is delivered and expanded in Colorado. 

· Review Colorado Child First Benchmarks (implementation process) and work with affiliate agency Clinical Supervisors to enhance outcomes.  

· Review Child First assessment outcomes and completion report quarterly and work with affiliate agency Clinical Supervisors to target areas needing enhancement, including more training or consultation.  

· Provide ongoing assistance to Child First affiliate agencies to improve performance and assist them to meet standards for Child First accreditation. 

Training Provision 

· Actively participate in planning and implementation of Child First training – including Child First Learning Collaborative and Distance Learning, working in close collaboration with the National Training Senior Manager at the NSO, and other clinical staff. 

· Assist affiliate agency Clinical Supervisors in mastering Child First model components and facilitate collaborative learning. 

· Provide further training to Child First affiliate agencies as needed. This is designed to support clinical/care coordination practice and fidelity to the Child First model.  

· Identify local expert faculty who can collaborate and contribute to Learning Collaborative sessions as needed.  

Workforce Development 

· Support recruitment and retention efforts of staff across the Child First network in Colorado. 

· Assist site Clinical Supervisors in building and maintaining cohesive, supportive, and respectful relationships among their staff. 

Ongoing Training/Supervision  

· Commit to travel, as needed, for in-person training in the Child First model with the NSO, to facilitate close collaboration. 

· Complete all Child First training (Learning Collaborative, Distance Learning, Child-Parent-Psychotherapy, Child First Comprehensive Clinical Record, Circles of Security Parenting and DC:0-5) rapidly, upon employment in this role, if not already trained. 

o Fulfill all requirements and become nationally rostered in CPP, if not already
accomplished.
 

· Participate in professional development opportunities for personal growth, in consultation with the Child First National Clinical Training Director and/or other external consultants as needed. 

· Maintain contact with the NSO, including weekly Clinical-Training Department Meetings and monthly NSO State Clinical Lead meetings.  

  

QUALIFICATIONS 

· Experience providing reflective clinical supervision and consultation and/or directly providing Child First services is highly preferred. 

· Quality improvement and program evaluation experience, a plus. 

· Excellent interpersonal and team-building skills.  

· Highly organized, high energy, team player, self-motivated, multi-tasker, and flexible. 

· Excellent oral, writing, and editing skills.  

· Desire to have significant impact in the rapidly growing field of infant and early childhood mental health. 

· Strong commitment to the vision, mission, and goals of Invest in Kids and Child First. 

· Computer proficiency with Microsoft Suite and Electronic Health Records; familiarity with Child First Comprehensive Clinical Record (CFCR) or Qualifacts systems, a plus. 

  

REQUIREMENTS 

 · Licensed early childhood mental health clinician with a master’s degree in clinical psychology, psychiatry, social work, marriage and family therapy, or relevant discipline.  

· Minimum of three years’ experience working psychotherapeutically with young children (0-5 years) and their families using a relationally based, dyadic model.  

· Rostered clinician in Child-Parent Psychotherapy, highly preferred. 

· A minimum of three years’ experience conducting reflective clinical supervision with master’s level clinicians, highly preferred.  

· Demonstrated knowledge of early childhood development, especially emotional development, and mental health; young child assessment; caregiver-child relationships and attachment theory; impact of trauma, depression, and other environmental risks on early childhood brain development; family systems; adult psychopathology; psychopharmacology; and diagnostic classification of young children and adults.

· Endorsement by the Alliance for Advancement of Infant Mental Health, preferred.  

· Demonstrated knowledge and experience working with adults with mental health, substance abuse, intimate partner violence and cognitive challenges. 

· Experience working in home and community-based settings with populations of diverse cultures and ethnicities. 

· Experienced trainer with ability to facilitate group learning and apply interactive training techniques.  

  

   

Program Coordinator

PURPOSE

Every day, we prove that the smartest investments are made in children. At Invest in Kids, we bring research-based, proven programs into communities across Colorado. Our efforts focus on the specific needs of children in low-income families, with the hope of seeing every child in Colorado thrive. We partner with community leaders, care providers, and donors to work toward this goal. Only those programs able to demonstrate the highest level of standards, a research-proven track record of success, and a promise of significant impact become Invest in Kids’ programs. The Program Coordinator will contribute to the Invest in Kids’ mission by providing staff with the support necessary to allow the organization to meet its goals.  

POSITION OVERVIEW

This position serves as a support staff member for the Nurse-Family Partnership Programs Team at Invest in Kids. This position provides general administrative support, outreach and referral systems support, and project tracking.This position reports directly to the NFP Program Director.  

ESSENTIAL DUTIES/RESPONSIBILITIES

-Provide support and assistance to the NFP Program Director  

-Provide support for the Referral and Outreach Nurse, including processing referrals, updating distribution systems, tracking, and reports, as well as Implementing referral and provider
communication systems

-Assist in NFP outreach activities, including tabling, and working with referral partners

-Support development and maintenance of project tracking systems 

-Train affiliate partners on referral systems 

-Schedule and coordinate program meetings 

-Create meeting agendas and other project materials 

-Coordinate and collaborate with other NFP and IIK staff on special projects 

QUALIFICATIONS

-Prior experience in administrative support, program coordination, and project management with a strong desire to learn 

-Ability to multi-task, manage competing priorities, and meet deadlines 

-Position may require flex schedule between office and remote work. Candidate must be able to work remotely efficiently and in-person in the office

-Strong written communication skills, excellent spelling and grammar skills, and attention to detail 

-Ability to build relationships and adapt communication styles to diverse audiences 

-High level of comfort with technology, including openness to learning new technology  

-Strong problem-solving skills, including the ability to think critically and proactively find solutions 

-Exceptional process implementation and project management skills  

-Highly motivated, self-starter  

-Experience and proficiency with: Windows Operating System and Microsoft Office Suite including Outlook, Word, Excel, Publisher, Microsoft Teams and PowerPoint. Experience
creating project tracking systems a plus
 

-Understanding and passion for prevention-based programs based in early childhood and maternal and child health 

   

REQUIREMENTS 

– At least one-year prior experience in administrative support, including building and sustaining efficient administrative processes and systems 

– Extensive experience with: Windows XP Operating System and Microsoft Office Suite including Outlook, Word, Excel, Publisher and PowerPoint, Survey Monkey, Microsoft Teams
and Smartsheet a plus

– A working vehicle and valid driver’s license  

– Strong commitment to Invest in Kids’ mission  

   

Temporary Gifts & Grants Administrative Associate

The Denver Foundation seeks a community-focused temporary gifts and grants administrative associate who centers on mission-based work supporting the foundation’s vision, mission, and purpose. Our temporary gifts and grants administrative associate supports the administration and execution of the foundation’s gifts and grants processes and works closely with the other Gifts and Grants team members and various internal and external stakeholders.

The temporary gifts and grants administrative associate reports to the Director of Gifts and Grants and requires proven data entry experience. The person in this role must also be highly attentive to detail, have project management skills, and be able to follow through on deadlines.

This is a temporary, 40-hour-per-week position in Denver, Colorado. We work on a hybrid schedule with at least two days in the office (Monday and Thursday are required). The starting compensation for this position is $24.00 – $26.45 per hour. This temporary assignment is scheduled to end on January 10, 2025.

The Denver Foundation is excited to be celebrating its 100th anniversary in 2025. For nearly 100 years, people in Metro Denver and across Colorado have trusted The Denver Foundation to steward charitable funds to meet today’s needs and tomorrow’s opportunities. In partnership with generous donors and community partners, we lead a community-wide effort to build a better future for everyone. The foundation’s vision is a Metro Denver that is racially equitable in its leadership, prosperity, and culture, and we are a catalytic leader that engages in critical issues and accelerates systems change. To achieve this, all staff must intentionally apply Diversity, Equity, and Inclusion to their practice. The ideal candidates for this position are committed to racial equity.

The temporary gifts and grants administrative associate will process gifts and grants to ensure accuracy and compliance with tax law and support the administration, execution, and integrity of the foundation’s overall grants process. This involves processing grant recommendations from various fund types and ensuring grantee and grant information are maintained accurately in appropriate systems, and processing gifts received by the foundation that include cash, checks, stocks, wires, online, credit cards (including monthly recurring), EFT, mobile pay, and in-kind transactions. The role also involves following due diligence requirements and compliance guidance with relevant tax laws governing the foundation’s grants and utilizing our data management systems for all grant and gift processing while maintaining strong data integrity and following program techniques and procedures.

The ideal candidate will have demonstrated expertise in the following key areas:

Candidates must possess the following:

A full job description and application link are available on our careers page at http://www.denverfoundation.org/About/Careers. Applications will be accepted until the pos ition is filled.

The Denver Foundation practices and champions inclusiveness in our community. We honor all community members’ diverse strengths, needs, voices, and backgrounds. Candidates from traditionally marginalized communities are especially encouraged to apply.

Front Desk Receptionist, Part Time

Hours: 25 hours per week, Monday – Friday from 1:30pm to 6:30pm year-round

Qualifications: Language fluency in English and Spanish required

Location: Girls Inc. Of Metro Denver, 1499 Julian Street, Denver, CO

Do you love welcoming people to leave a great first impression? Are you organized, comfortable on a computer, and enjoy working in a fun environment? Join Girls Inc. of Metro Denver team!  We are seeking an energetic and friendly individual to support our Programs by warmly welcoming our community, girls and guests. You will be a part of the team that helps ignite sparks of empowerment, shaping a generation of unstoppable young women. 

Ready to join our league of strong, smart, and bold team members and illuminate the future for girls in Metro Denver? Your exceptional skills and unwavering dedication will carve a legacy of awe-inspiring, unstoppable young women who will shape the world of tomorrow. Apply now and be part of a dynamic journey with Girls Inc. Metro Denver.

Position Summary: Embark on a thrilling adventure where you will make a profound impact! As part of our dynamic team, you will have the opportunity to join the team as our Center receptionist. In this role you will support the administration, data, and coordination of Girls Inc. of Metro Denver’s Programs while providing excellent customer service support for girls, families, partners, and community members. This role will be the front desk management and support and daily meal service programs for girls. You will assist with welcoming and greeting all guests, support daily routes and includes front desk management, meal service program, assist with volunteer coordination, billing and invoices, data entry and maintenance.

Administrative/Front Desk (50% of position):

Data Entry & Data Maintenance (40% of position):

Organizational Support (10%)

Administrative Assistant – Part Time

Position: Administrative Assistant  

Status: Part Time 

Salary: $32,083 with benefits 

FSLA Classification: Exempt 

Program/Department: Office of Colorado’s Child Protection Ombudsman 

Location: Denver, Colorado 

Reports to: Director of Administrative Services  

_____________________________________________________________ 

ARE YOU LOOKING FOR A MEANINGFUL CAREER?

At the CPO, you’ll join a mission-driven team where your work directly impacts the lives of children and families across Colorado. This role offers the perfect blend of autonomy and
support, along with the flexibility of a part-time schedule. You’ll be surrounded by passionate colleagues who value diversity and inclusion, and who support a range of perspectives and backgrounds. This is more than just a job—it’s an opportunity to be part of something bigger.
 

POSITION OVERVIEW:

Are you looking to make a meaningful impact while growing your career in a mission-driven environment? This entry-level, part-time position is perfect for someone who is organized,
proactive and eager to contribute to the success of a government agency focused on improving the lives of children and families across Colorado.
  

In this role, you’ll play a key part in ensuring the smooth and efficient operation of our office. Your responsibilities will range from managing calendars and scheduling meetings to
assisting with financial processes and coordinating events. You will also provide essential support to the Director of Administrative Services. This is an ideal position for someone who enjoys a dynamic work environment and is ready to take on new challenges.
 

ROLE RESPONSIBILITIES:

This position plays a key part in ensuring the smooth and efficient operation of the office, encompassing a range of administrative, clerical and logistical tasks. Below are the key functions and responsibilities associated with this position: 

Organizational Support:

You’ll be responsible for managing calendars, preparing reports and coordinating office needs while providing technical support and administrative support. 

Financial Support:

In this role, you’ll monitor and record expenses, process payments, reconcile transactions and manage office inventory, ensuring accuracy and adherence to fiscal guidelines. 

Event Coordination and General Support:

You’ll assist in planning and executing events. Take meeting minutes and provide clerical support to the Deputy Ombudsman and Ombudsman. 

Performs other duties as assigned. 

THE QUALITIES WE’RE LOOKING FOR:

Organizational Mastery: You’re known for your ability to juggle multiple priorities without missing a beat. You see the big picture but never lose sight of the details. 

Problem-Solver Extraordinaire: When faced with a challenge, you tackle it head-on with creativity and persistence. You don’t just identify problems—you solve them. 

Relationship Builder: You have a natural ability to connect with others, and your listening skills are the key to your success. Your interpersonal interactions will be key in fostering a collaborative environment. 

Proactive and Independent: You are a fast learner, apply what you learn immediately and accurately and ask clarification questions when needed or for course correction. You anticipate needs and follow up. Your initiative will be crucial in this role. 

THE EXPERIENCE YOU’LL BRING:

· A high school diploma or equivalent is required; an associate’s degree in a related field is preferred. 

· You have at least two years of experience in an administrative support role, ideally within a government or nonprofit setting. 

· You are tech-savvy, with proficiency in Microsoft Office Suite, Outlook, Adobe, Dropbox, and a knack for learning new software quickly. 

· You hold a valid driver’s license and are ready to occasionally travel within Colorado. 

READY TO MAKE A DIFFERENCE?

If you’re ready to leverage your skills in a role where every detail matters and where you can make a tangible impact, we want to hear from you. Join us at the Office of Colorado’s Child
Protection Ombudsman and help us make a real difference in the lives of children and families.
  

People Operations Specialist

Qualifications:

 

Job Expectations/Responsibilities:

 

Essential Functions:

  1. Lift and/or move up to 10-25 pounds.
  2. Must be able to walk up and down stairs.
  3. Required to sit for long periods of time.

Office & Operations Manager

Position Overview:

The Office Manager at the Denver Inner City Parish (DICP) will play a critical role in overseeing front desk operations, managing community room rentals, handling data entry, and supporting various administrative, facility, and office functions in addition to assisting with DICP community outreach. This role requires a combination of exceptional customer service skills, organizational prowess, and a passion for working with BIPOC families and youth. The ideal candidate will create and sustain a high level of operational excellence, ensuring smooth and efficient day-to-day operations.

 

Key Responsibilities:

1. Front Desk Supervision:

· Oversee AARP & SER staff in front reception and janitorial roles, delegate tasks, and manage timesheets.

· Maintain up-to-date handouts and manage the distribution of materials.

· Ensure accurate data entry of participant information into the Apricot system.

· Address and resolve any interpersonal issues among front desk staff.

2. IT and Office Management:

· Oversee IT needs, including setting up new employees’ work stations and email accounts, and maintaining office equipment.

· Act as the point of contact for copy machine issues and supply orders.

· Implement and maintain IT protocols to ensure data security and efficient use of technology.

· Maintain inventory and order office and janitorial supplies.

3. Operational Excellence:

· Develop and implement standard operating procedures to ensure consistency and efficiency.

· Identify areas for operational improvement and lead initiatives to address them.

· Monitor and evaluate the effectiveness of programs and services, making recommendations for enhancements.

· Foster a culture of continuous improvement and excellence among staff and volunteers.

4. Stakeholder Engagement:

· Build and maintain relationships with community partners, donors, and volunteers.

· Represent DICP at community events and meetings.

· Provide excellent customer service to participants, ensuring their needs are met promptly and effectively.

5. Training and Development:

· Schedule staff and volunteer training and development opportunities monthly.

· Stay updated on best practices and trends that support organizational professional development training and skills to help keep staff equipped with the knowledge they need to provide services to the community and help them grow professionally.

6. Data Entry and Management:

· Input In-Kind and Monetary Donations into the Apricot system.

· Coordinate with the data management contractor for training and support.

· Regularly audit data entries for accuracy and completeness.

7. Community Room Rentals:

· Manage community room calendar and booking process.

· Coordinate with event supervisors and ensure compliance with rental agreements.

· Conduct regular checks to ensure the community room is maintained and prepared for events.\

 

Qualifications:

o Exceptional customer service skills.

o Excellent communication and interpersonal skills.

o Experience with programs connecting families to emergency, federal, and social services.

o Proficient in recording participant information in databases.

o Basic group facilitation skills with adults.

o Proficiency in Microsoft Office and basic computer functions.

o Passionate about working with BIPOC families and youth.

o Bilingual preferred (Spanish, Chinese, and/or Vietnamese).

o Experience with food pantries is a plus.

o Ability to work effectively in a team environment.

o Strong organizational and self-management skills.

o Knowledge of food safety standards and experience with PEAK Colorado and SNAP enrollment is a plus.

o Training will be provided for some services in the care navigation department and other programmatic needs. 

* This job description is subject to change and may include additional responsibilities as required by DICP.

Events and Administrative Coordinator

ABOUT THE ROLE
We are looking for an enthusiastic, resourceful and detail-oriented Events and Administrative Coordinator to join our team. In this position you will support staff and volunteers in providing solutions for the Rocky Mountain Region (Colorado, New Mexico, and Wyoming) to effectively manage water, the world’s most important resource.  

ABOUT US
The Rocky Mountain Section of the American Water Works Association (RMSAWWA) is a non-profit, scientific and educational membership association dedicated to managing and treating water.  

As a local section of the American Water Works Association, RMSAWWA’s goal is to engage volunteers in providing water industry networking opportunities as well as offering education to water professionals.  

RMSAWWA values a commitment to safeguarding public health, ensuring all segments of society have a voice in the process of managing water, and supports open communication through honesty, sincerity and integrity.  

LOCATION
This position is a full-time non-exempt position. We offer a hybrid work environment facilitating both remote and in-office opportunities. This position is hybrid requiring two days per week in the office (unless work-related event attendance precludes this.) The RMSAWWA office is located in The Hydro building on the CSU Spur campus at 4777 National Western Drive, Denver, CO 80216. 

JOB DUTIES
The duties and responsibilities outlined below include
essential functions of the role. Duties, responsibilities, and activities may
change, and new ones may be assigned at any time with or without notice.
  

General Admin/Technology

  

Training & Events 

REPORTING RELATIONSHIPS

As the Events and Administrative Coordinator, you will report directly to the Executive Director. 

  

EDUCATION AND EXPERIENCE

KNOWLEDGE OF:

SKILLS:

LICENSES

Valid Colorado Drivers License  

Individual Giving Assistant

 position summary 

The Assistant’s
responsibilities include supporting the work of the Associate Director of
Individual Giving and the Individual Giving team. Working in the Longmont
office, the Assistant will report to the Associate Director of Individual
Giving. The assistant should have strong communication skills, be solutions-oriented
and self-motivated, and have strong organizational skills.
 

  

The
Individual Giving Assistant’s primary responsibilities include:
  

 

   

  

Essential Job Duties  

Essential job duties are performed in
adherence to First Nations’ standards, policies, and procedures, and to local, state
and federal laws and regulations. Reasonable accommodation may be made, if
requested, to enable individuals with disabilities to perform the essential
functions of the job.
  

This job description is not designed to
cover or contain a comprehensive listing of job duties. First
Nations is a collaborative organization
that relies on teamwork.
Other job duties may be assigned as needed. 

  

Mandatory Covid-19 Vaccination  

 

First Nations
requires all staff to be fully vaccinated against Covid-19. First Nations
follows the Center for Disease Control’s (CDC)
COVID-19 vaccination recommendations. The selected
candidate must provide proof of full vaccination against COVID-19 prior to
hiring by submitting vaccine documentation to Simone Klein at
sklein@firstnations.org. 

   

  

INDIVIDUAL
GIVING ASSISTANT’S ESSENTIAL FUNCTONS AND RESPONSIBILITIES
 

Individual
Giving Administration: With direction
from the Associate Director of Individual Giving, the Individual Giving
Assistant coordinates and supports First Nations’ Individual Giving team including:
 

· Coordinating
and managing the individual giving team meetings and check-ins with attention
to:
 

o Scheduling 

o Notetaking 

o Reminders, follow up and next steps 

· Managing the donor
services email
 

· Managing the
personal monthly thank you notes, as well as
 

· Managing
and maintaining internal processes for individual giving team
 

· Managing
the processing of invoices/payments
 

· Managing
the shipping/mailing for individual giving team
 

· Assisting
in coordination of in-person and virtual meetings
 

· Managing
Associate Director of Individual Giving’s credit card and travel expense
reports
 

· Managing
board report updates for individual giving team
 

o Providing strong, solutions-oriented customer
service to individual donors, including promptly responding to requests and phone
calls
 

· Providing
administrative support to individual giving team
 

Raiser’s Edge
Database: Under the guidance
of the Associate Director of Individual Giving, the Individual Giving Assistant
ensures the integrity of First Nations’ Raiser’s Edge database by conducting timely
and reliable data entry, and maintaining up-to-date records, all with an eye on
quality control.
 

 

   

  

  

  

JOB
TRAINING & PROFESSIONAL DEVELOPMENT
 

Under the guidance of the Associate Director of Individual
Giving, the Individual Giving Assistant is committed to maximizing
training and professional development opportunities afforded by First Nations
by:
 

· Identifying and advocating for training needed to
effectively and efficiently carry out the job duties of this position;
 

· Developing an annual individual training and professional
development plan and related timeline; and
 

· Setting specific and measurable performance goals
annually.