The financial administration practices of The Church of Christ the King (Episcopal) are intended to provide a clear, accurate, and timely accounting of the financial resources available to support the ministry of the parish. To meet this goal, we will; record and acknowledge all donations, pay bills and salaries on time, maintain accurate and complete records of all transactions, prepare, distribute and file necessary tax information and FAMLI Leave forms, and provide financial information to others, as requested.
The Bookkeeper, in cooperation with the Treasurer, will provide staff support to carry out the necessary bookkeeping activities of The Church of Christ the King (Episcopal). Specific responsibilities include:
1) Record and acknowledge all donations.
Review and post weekly teller reports; reconcile to deposit slips
Track all funds received during the week; deposit as appropriate.
Maintain file of special contributions; notify Rector.
Prepare Quarterly Giving Reports.
2) Pay bills and salaries on time.
Record, pay and file bills.
Compute and prepare payroll for church employees, file time sheets for hourly employees.
Setup/Manage direct deposit.
3) Maintain accurate and complete records of all transactions.
Maintain financial books of account in accordance with the Manual of Business in Church Affairs.
Transfer money between accounts, as directed by the Treasurer/Senior Warden/Rector.
Report any irregularity to Rector and Treasurer.
4) Prepare and distribute necessary tax information forms.
Prepare tax information for the church and church employees.
Prepare and file appropriate State and County exempt property tax report forms.
Prepare and file annual periodic file to the Secretary of State.
Prepare and distribute necessary forms for FAMLI leave deductions and deposits.
5) Provide financial information to others, as requested.
Close the books monthly and assist the Treasurer with monthly reports, as requested.
Update program leaders on account balances quarterly, or as requested.
Provide information to the Audit Committee.
Maintain inventory of assets (throughQuickBooks).
The successful candidate will have at least an Associate’s Degree in business and five years’ experience of working with QuickBooks, preferably in a non-profit organization or church. Knowledge of MS Excel, Word and Gmail. The person working in this position needs to be able to work independently and in collaboration with others, and maintain strict confidentiality concerning donors.
This position will be 8-10 hours per week
The Bookkeeper reports to the Rector.