Colorado Nonprofit Association

Community Engagement Events Manager

Position Title: Community Engagement Events Manager

Reports to: Director of Development

This position is a 10 month position: August 1st to June 6 (or a week after school lets out). There is a possibility of increasing to a 12-month position with added responsibilities if interested.

Overview: Stanley British Primary School, located in Denver’s Lowry neighborhood, is a singular independent school serving children from transitional kindergarten through 8th grade. For 50 years, Stanley classrooms have been filled with engaged learners guided by inspired teachers. At Stanley, a child’s education goes well beyond academics – our teachers and our instruction principles give children the opportunity to reach their full potential academically, creatively, socially, emotionally and physically. We asked parents, teachers, staff and students to reflect on why they chose Stanley BPS. The answers we heard reflect a place and a philosophy unlike any other in the Denver independent school landscape. Teaching and learning at Stanley goes beyond a simple education. Students here have a chance to play, to choose, to interact and to own and embrace their own learning.

We value:

An inclusive and diverse community

Joyfulness

Lifelong learning

Positive and constructive communication

Creativity, flexibility, and resourcefulness

An understanding of children and childhood

Commitment to making a positive difference in the world

The Community Engagement Events Manager, a member of the Stanley British Primary Development team, is responsible for designing and implementing strategies, both short and long-term, for increased engagement of all constituencies within the Stanley British Primary School community through substantive events, stewardship, communications, collaboration, and cultivation leading to meaningful relationships. The Manager will be expected to assist with school-related special events that engage any or all constituencies and elements within the Stanley community. This role will also serve as the primary contact for the day-to-day activities of the Parents’ Association, working with the Director of Development to support the PA leadership team.

Essential Duties and Responsibilities:

 

General Event Management

Coordinate events sponsored by the development office, including but not limited to cultivation and stewardship events, Leadership Donor Reception, Bingo for Britain, Grand People’s Day, Coffeehouse, Stan Talks, the Shindig/Bulldog Fest, Graduation Dinner, new parent orientation, parent coffees, and other fundraising and community building events.

Work with appropriate staff and volunteer leadership to conceptualize the event, including the purpose, targeted audience, key themes and messages, location and timeline.

Identify and manage vendors, including contacts at outside venues, caterers, party rentals, florists, etc. and work with the business office to ensure contracts adequately protect the school.

Coordinate with the Communications Manager to produce marketing materials (invitations, programs, letters, signage, etc.) and promotions of events via Web site, social media and other communications channels, as appropriate.

Create, sometimes independently and sometimes in coordination with other members of the community engagement office, briefings for administrators, trustees, HOS, and others on their roles in events, including, if necessary, a briefing packet (guest list, program, script, etc.) about the event with adequate lead time.

Closely collaborate with various departments to determine A/V and technical set up, facilities setup, seating, décor, and event staffing requirements

Maintain event budget and prepare post event reports

Carry out additional responsibilities as assigned by the Director of Development to include, but not limited to: clerical assistance and office management

 Parents’ Association

Serve as liaison to the Stanley Parent’s Association to ensure timely communication and priority alignment between the PA and the school.

Collaborate with PA leadership and steward the association to help achieve overall goals and mission; the Event Manager will likewise provide guidance and assistance in navigating school systems and processes, and assist events and activities as a strategic partner.

Coordinate with Communications manager on all PA-related communications

Family Engagement

Coordinate with Development Office, Administration, and Parent’s association to revise volunteer program, including identifying, consolidating and promoting volunteer opportunities across campus.

Qualifications:

Creative problem-solving skills

Strong initiative and attention to detail

Superior time management, multi-tasking abilities and team-playing skills

Passion for education and diversity, equity, and inclusion

This position demands flexibility and a positive attitude. Must be able to work occasional evenings and weekends.

Professional Requirements:

Bachelors’ Degree, with three to five years experience in event or project management

Volunteer recruitment and management experience

Database management and Microsoft Office software suite experience, including high

Proficient with Google product suite, Canva, microsoft office, and familiarity with Google platforms, including Google Docs.