Colorado Nonprofit Association

Executive Administrative Coordinator

About RMHC-Denver: Since 1979, Ronald McDonald House
Charities of Denver, Inc. (RMHC-Denver) has offered a loving home away from
home to families needing to be near their seriously ill or injured children
while they’re being treated at metropolitan area hospitals.

To protect the health of the families we serve and our staff, Ronald McDonald
House Charities of Denver has a mandatory vaccination (Covid and seasonal
influenza) requirement for all employees. Exemptions may be considered.

Job Summary

RMHC-Denver is seeking a highly organized, energetic, and motivated individual to provide high-level administrative
support, office management, and project coordination for the executive leadership team.

The Executive Administrative Coordinator (EAC) delivers high-level administrative support and collaborates closely with
the Executive Leadership Team on daily operations and event coordination.

The primary duties and responsibilities of this position are listed below. Responsibilities may be modified based on business needs or regulatory requirements. This position may be assigned additional duties not specifically listed below.

Office Management

• Support HR Team with special projects and
  onboarding.
• Facilitate internal office communication.
• Oversee office management, including creating
  and updating department procedures, ordering supplies, tracking and maintaining
  inventory, maintaining office equipment usage, mailing and shipping.
• Troubleshoot hardware and technology (IT)
  issues.
• Act as a liaison with building management and
  vendors.
• Assist with contracts and maintaining records.
• Coordinate regular staff activities and
  employee events.
• Arrange catering and logistics for both
  internal and external staff meetings.
• Coordinate ordering of program supplies and
  branded items.

Executive Administrative Support:

• Coordinate and organize in-person and virtual executive and Board meetings including logistics, IT, catering, and venue arrangements.
• Organize and distribute agendas, presentations, and other materials in preparation of meetings.
• Record and distribute meeting minutes.
• Support event planning, logistics, and
  execution.
• Take on special projects.
• Handle expense reports, receipts, and
  expenses. Handle all incoming mail and correspondence.
• Oversee calendar and schedule management.
• Prepare spreadsheets.
• Perform additional duties as assigned.

Education, Experience & Abilities

An associate’s degree or completion of 2 years
of college is required and 5 or more years of experience in an administrative
or operational role. A bachelor’s degree
is preferred.

Mission Minded and Service-oriented with
exceptional interpersonal and customer service skills.

Excellent proofreading, editing, and business
writing skills.

Detail-oriented with excellent time-management
skills

Discrete with sensitive and confidential
information.

Ability to prioritize and carry out multiple
tasks with flexibility.

Ability and desire to work in a team
atmosphere.

Strong organizational skills.

Ability to handle changing and multiple tasks
effectively.

Excellent interpersonal and communication
skills.

Proficiency in Microsoft Outlook, Excel, Word,
and PowerPoint.

Physical Requirements

Ability to perform the physical requirements of an
office-based position, including sitting, standing, lifting, and operating
office equipment.

Occasionally required to move about the office
with the capability of transporting objects up to 20 lbs.

RMHC-Denver provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, RMHC-Denver complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.