Colorado Nonprofit Association

Director of Finance

Director of Finance Job Description

Our Mission: The mission of RecoveryWorks is to create access to opportunities for community, recovery and resource alongside our un-housed neighbors.

Position Summary:  This position is responsible for the accuracy and integrity of accounting for the organization.  This includes accurate, compliant, and detailed management of accounts receivable, accounts  payable, payroll, compliance, budgets, records and financial reporting. This role acts as a leader  and partner to the Executive Leadership team by supporting strategic financial planning and  analysis to drive decision-making and ensure sustainable growth.  As part of a unified team, duties may be assigned as needed to support the organization’s mission and ensure the highest level of service to RecoveryWorks participants.

This is a full-time exempt position that reports to the Executive Director and works closely with  the leadership team including COO, Human Resources and Development.

Essential Responsibilities:

Budget

• Lead the annual operating and capital budget process to ensure financial sustainability and growing service to the community along side the Executive Director.
• Collaborate with leadership team to monitor budget, expenses, and revenues.
• Prepare and track monthly financial statements including Balance Sheet, Profit and Loss  Statement, A/R Aging Summary and Statement of Cash Flow.
• Build live monthly budget for each department as revenue streams increase.
• Facilitate RFP for 3 rd party annual single audit and complete annual 990.

Payroll

• Manage administration of and process Bi-weekly payroll with support of the Chief Operating Officer.
• Monitor and facilitate accurate and compliant W4’s and W2s.
• Monitor Unemployment, FAMLI and other payroll taxes.
• Monitor and facilitate all payroll deductions.
• Manage the administration of and process expense reimbursements.
• Work closely with Human Resources to ensure compliance with state and federal labor  Laws.
• Work closely with Human Resources and COO to ensure Integrations of payroll systems  and compliance with organizational policies and procedures.
• Ensure all annual tax forms, worker’s compensation forms, tangible tax forms, and other  governmental documents are completed in conjunction with payroll provider.
• Collaborate with Behavioral Health and Operations Director, Human Resource in the selection and implementation of an integrated payroll system.

Accounts Payable & Receivable

• Prepares bank deposits and backups.
• Process accurately all monetary, in-kind, and credit card donations received on a weekly  Basis.
• Track and monitor program grants.
• Monitor and facilitate 1099s.
• Process bank deposits and reconcile bank accounts.
• Complete general ledger account reconciliations and report on month-end results.
• Reconcile tracking spreadsheets, enter donations, and process acknowledgments.
• Respond to donor inquiries about gifts made.
• Track and process all vendor payments.
• Process and submit all grant and other reimbursement requests.

Compliance & Internal Fiscal Policies

• Develop and maintain written accounting policies and procedures.
• Oversee fixed assets and maintain inventory control system.
• Stay abreast of laws, industry trends, grant requirements, and best practices to inform  strategic financial decisions.

Reporting and Records

• Create and administer financial record retention files.
• Create and submit Bi-weekly and monthly reports to Executive Director and the Board.
• Budget reporting, analysis, and forecasting.
• Oversees and manages the relationship and workflow with the contract accountant (ANDP)
• Facilitate coordination with auditors to ensure effective communication, preparation,  organization, and review.
• Coordinate, inform and consult with the Treasurer of the Board on monthly financials  and budget.

Grants Compliance

• Assist in preparing backup documentation for monthly grant reporting.
• Maintain electronic grant files for awards and contracts.
• Comply with state and federal grant requirements.
• Advise allowable activity on grants from financial perspective.
• Prepare for and participate in any grant program audits, reviews, and meetings.
• Direct monthly financial documentation processes for grants.

Other Responsibilities:

• Maintain a high level of confidentiality when interacting with budget and financial information and data.
• Support managing the on-staff accounting/admin position to ensure financial responsibilities of the account/administrative position are being completed accurately.
• Respond respectfully and effectively to people of all cultures, classes, races, ethnic backgrounds, sexual orientations, and faiths or religions in a manner that recognizes, affirms, and values the worth of individuals.
• Move RECOVERYWORKS’s Mission forward while upholding and incorporating RECOVERYWORKS’s Core Ideology & Values.
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. As part of a unified team, duties may be assigned as needed to support the organization’s mission and ensure the highest level of service to RecoveryWorks participants.

Position Requirements:

• Participation in RECOVERYWORKS all staff in person events which may require travel.
• Colorado residency and ability to relocate to Lakewood Colorado or Denver Metro area.
• Provide proof of legal ability to work in the United State of America.
• Provide two references upon request.
• When working remotely, ability to work remotely with reliable Internet service and a reasonable remote workspace to conduct business calls.
• Access to reliable transportation.
• Consent to and pass a background check.
• Valid Driver’s License, a vehicle to drive for RecoveryWorks and proof of insurance.

Skills Required:

• Prior work within the non-profit sector and understanding of various local and federal grant requirements.
• Expert knowledge of spreadsheets and Quickbooks Online.
• Proficiency in financial software and advanced knowledge of Microsoft Excel and other  financial analysis tools.
• High ethical standards and a commitment to integrity and transparency.
• Experience managing account reconciliations, performing month-end and year-end close  Procedures.
• Solid grasp and execution of accounting principles, including debits and credits.
• Familiar with revenue recognition principles, and accounts receivable experience.
• Knowledge of financial systems, grants, indirect cost rates, and standard non-profit  finance requirements.
• Strong organizational and problem-solving skills.
• Excellent written and oral communication skills.
• Ability to both engage guests in services and set firm limits and expectations.
• Able to advocate and negotiate in an assertive but tactful manner both internally and with community agencies, to have clients’ needs met.
• Skill in operating office equipment, including computers (including e-mail), software (e.g., Microsoft Word, Excel) and telephones.
• Able to maintain client confidentiality.
• Able to maintain a flexible work schedule which requires a minimum of 3 days in office.

Skills Preferred:

• CPA
• Knowledge, work history and/or education specific to milieu management, day-center operations, addiction, mental health, housing and homelessness a plus.

Qualification Requirements – Educations and/or Equivalent Experience

• Experience and interest working with disenfranchised persons.
• Bachelor’s degree or equivalent work experience in accounting or finance.
• 4+ years experience as an accountant.
• 4+ years experience with non-profit accounting.
• 1+ years work with diverse communities.

Work Location, Schedule, and Environment:

• RecoveryWorks: Mountain View Flats – 14825 W Colfax Ave, Lakewood, CO 80014.
• Flexibility and capacity to work in a fast paced, fluid, changing work environment .
• Administrative tasks will require work in a home office or office setting.
• Working on a computer for multiple hours at a time, sitting or standing.
• Wearing a mask when required by RECOVERYWORKS policies.
• Bending, twisting, and lifting associated with event site cleaning, cooking and facility indoor and outdoor maintenance.
• Indoor/outdoor work with varying temperatures and noise levels.

Annual Salary/Hourly Pay Range: $80,000. – $100,000. Bi-weekly pay periods

Full-time Regular Benefits: 100% Employer paid employee medical, dental, and vision insurance for employee plus one dependent; IRA with up to 3% employer’s match and 11 paid holidays, 2 paid Personal Days, accrued Health Time and Personal Time Off.

EEO Statement: RECOVERYWORKS is an equal opportunity employer. RECOVERYWORKS is committed to providing an inclusive and welcoming environment for staff, volunteers vendors, and guests.  RECOVERYWORKS welcomes applications from all, and strongly encourage women, people of color, people with disabilities, immigrants, and LGBTQIA+ people to apply.

How to apply:  Email a resume and cover letter to James Ginsburg, ED  (jginsburg@recoveryworkstoday.org) Rebecca Martinez, COO (rmartinez@recoveryworkstoday.org and Rebecca Martinez, COO (rmartinez@recoveryworkstoday.org).