Summary
The Finance Coordinator is responsible for coordinating financial activities including accounts payable, accounts receivable, and data entry, per Internal Controls. This position is part of the administrative team and will also be responsible for generating required documents needed by staff, donors, vendors, and partner organizations as well as completing annual financial duties.
Essential Functions and Duties
Accounts Payable
· Execute accurately weekly accounts payable duties, including processing check requests, gift cards and credit card statements, ensuring accurate class and general ledger coding, and filing and entering bills and invoices in QuickBooks. Process vendors’ W9 forms.
Accounts Receivable
· Process accurately all monetary, in-kind, and credit card donations received on a weekly basis by entering Opportunities in Salesforce database. Prepares bank deposits and manages paper and electronic backups;
· Download electronic fund transfer (EFT) reports from all donation sites and enter donations received monthly by entering Opportunities in database, retain
backups;
· After fundraising events, reconcile tracking spreadsheets, enter donations, and process acknowledgments, as necessary;
· Post donation batches in Salesforce weekly to tie out with bank deposits and cash receipt logs, maintain all electronic files;
· Ensure consistent and comprehensive data entry for all new Contacts and Accounts and Households in database and maintain current data;
· Enter donor, Right Size Giving partner, and event sponsor pledges as outstanding Opportunities, and send invoices and reminders until received and produce Donor Acknowledgement/Thank You letters for donations received;
· Produce “In Honor” or “In Memory” tribute notification letters;
· Respond to donor inquiries about gifts made
Colorado Enterprise Zone and Childcare Tax Credit Administration
· Process and assist with paperwork and communication required for tax credit programs
Monthly and Annual Financial Duties
· Assist Operations Director and bookkeeper to complete annual, quarterly, and monthly accounts reconciliation, transactional activities, and backup activity;
· Assist with annual auditors with any confirmation letters, testing, etc.;
· Generate Grant reporting throughout the year;
· Produce 1099s for vendors by January 31 and IRS by February 28;
· Other duties as assigned
Core Competencies
· Financial Acumen
· Prioritization and Organization
· Optimizes work processes
Knowledge and Skills
· Passion for Project Self-Sufficiency’s Mission, Vision, Values, and culture
· Strong financial acumen
· Extremely detail and process-orientated; excellent organizational and time management
skills; ability to multi-task and prioritize in a fast-paced environment.
· Strong data entry and database skills to comprehend input and reporting requirements. Typing proficiency at a minimum of 50 wpm with ten key experience.
· Outstanding verbal and written communication skills, with customer-centric attitude
· Analytical thinking, problem-solving, and troubleshooting skills.
· Experience and comfort with digital technology and systems such as Microsoft Office, Adobe Acrobat Pro, databases, and VoiP systems.
Education and Experience
· High school diploma or GED minimal requirement
· 2+ years of professional work experience in related role or combination of education/experience.
· Experience with QuickBooks software
· Experience in accounts payable, accounts receivable, data entry and database familiarity.
Grant reporting and internal controls processes, strongly desired.