Position: Administrative Assistant
Status: Part Time
Salary: $32,083 with benefits
FSLA Classification: Exempt
Program/Department: Office of Colorado’s Child Protection Ombudsman
Location: Denver, Colorado
Reports to: Director of Administrative Services
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ARE YOU LOOKING FOR A MEANINGFUL CAREER?
At the CPO, you’ll join a mission-driven team where your work directly impacts the lives of children and families across Colorado. This role offers the perfect blend of autonomy and
support, along with the flexibility of a part-time schedule. You’ll be surrounded by passionate colleagues who value diversity and inclusion, and who support a range of perspectives and backgrounds. This is more than just a job—it’s an opportunity to be part of something bigger.
POSITION OVERVIEW:
Are you looking to make a meaningful impact while growing your career in a mission-driven environment? This entry-level, part-time position is perfect for someone who is organized,
proactive and eager to contribute to the success of a government agency focused on improving the lives of children and families across Colorado.
In this role, you’ll play a key part in ensuring the smooth and efficient operation of our office. Your responsibilities will range from managing calendars and scheduling meetings to
assisting with financial processes and coordinating events. You will also provide essential support to the Director of Administrative Services. This is an ideal position for someone who enjoys a dynamic work environment and is ready to take on new challenges.
ROLE RESPONSIBILITIES:
This position plays a key part in ensuring the smooth and efficient operation of the office, encompassing a range of administrative, clerical and logistical tasks. Below are the key functions and responsibilities associated with this position:
Organizational Support:
You’ll be responsible for managing calendars, preparing reports and coordinating office needs while providing technical support and administrative support.
Financial Support:
In this role, you’ll monitor and record expenses, process payments, reconcile transactions and manage office inventory, ensuring accuracy and adherence to fiscal guidelines.
Event Coordination and General Support:
You’ll assist in planning and executing events. Take meeting minutes and provide clerical support to the Deputy Ombudsman and Ombudsman.
Performs other duties as assigned.
THE QUALITIES WE’RE LOOKING FOR:
Organizational Mastery: You’re known for your ability to juggle multiple priorities without missing a beat. You see the big picture but never lose sight of the details.
Problem-Solver Extraordinaire: When faced with a challenge, you tackle it head-on with creativity and persistence. You don’t just identify problems—you solve them.
Relationship Builder: You have a natural ability to connect with others, and your listening skills are the key to your success. Your interpersonal interactions will be key in fostering a collaborative environment.
Proactive and Independent: You are a fast learner, apply what you learn immediately and accurately and ask clarification questions when needed or for course correction. You anticipate needs and follow up. Your initiative will be crucial in this role.
THE EXPERIENCE YOU’LL BRING:
· A high school diploma or equivalent is required; an associate’s degree in a related field is preferred.
· You have at least two years of experience in an administrative support role, ideally within a government or nonprofit setting.
· You are tech-savvy, with proficiency in Microsoft Office Suite, Outlook, Adobe, Dropbox, and a knack for learning new software quickly.
· You hold a valid driver’s license and are ready to occasionally travel within Colorado.
READY TO MAKE A DIFFERENCE?
If you’re ready to leverage your skills in a role where every detail matters and where you can make a tangible impact, we want to hear from you. Join us at the Office of Colorado’s Child
Protection Ombudsman and help us make a real difference in the lives of children and families.