Colorado Nonprofit Association

Office Coordinator

Mi Casa Resource Center is seeking a detailed oriented professional with experience in office coordination, strong organizational skills and ability to multitask to join as Office Coordinator. The person in this role needs to be able to work a flexible schedule including evenings and weekends and all hours of the schedule are to be worked in the office.  

 The Office Coordinator is responsible for providing our employees and other stakeholders with a great facility and office systems experience. This position maintains day to day office operations and other administrative activities to ensure smooth operation of the office. This position also supports other members of the administrative team.  

KEY RESPONSIBILITIES 

Leadership

• May supervise interns and volunteers.  

Operations

• Coordinates the maintenance, improvements and repairs to the facility.  
• Serves as primary point of contact for facilities maintenance vendors (like plumbing, HVAC, electrical, technology, janitorial etc.) and monitors their performance to ensure a clean and welcoming workplace. 
• Maintains relationships with the property management team responsible for the condo in which the office is housed.  
• Maintains door access systems, telephones, audio visual and room reservation systems.  
• Coordinates all furniture and equipment (appliances, copiers, printers and computers) maintenance requests, improvements and repairs.  
• Responsible for securing equipment and maintaining the equipment inventory tracking system to optimize inventory control procedures to track all equipment including desktops, laptops, Chromebooks and hotspots.  
• Deploys equipment to staff and participants, recording such equipment in inventory tracking system. 
• Works with departments and staff to ensure tidiness of shared office spaces (kitchens, training room, meeting rooms, etc.). 
• Maintains a safe and secure facility including leading facility safety initiatives. 
• Trains existing and new staff in office, facility and safety procedures and processes.  
• Serves as the point of contact for facility rental enquiries, coordinates with the renters and performs all tasks related to renting the facility.  
• Analyzes different vendors to obtain the best cost-effective deals and recommends best vendors based on that information.  
• Administers parking protocol and enforcement. 
• Updates and maintains all policies and procedures related to the facility and systems. 
• Assists program teams, external partners and renters with event set up and logistics as needed. 
• Provides evening coverage for classes or events as needed.   
• Supports front desk coverage as needed by the team.  

Independent Judgement

• Uses experience to make decisions on assigned tasks.  

Fundraising & Grants Management  

• May participate in fundraising events and workplace campaigns.  

Other

• Performs related duties as assigned within scope of practice.  

QUALIFICATIONS 

• 2-4 years of demonstrated experience in facility/ office management or an equivalent combination of education and experience.   
• A good understanding of technology, office systems/ software including audio visual system.  
• Good computer skills including Microsoft Outlook, Word, Excel and database systems.  
• Ability to work a flexible schedule including evenings and weekends to meet the needs of programming or rental requests.  
• Bi-lingual in English/Spanish strongly preferred.   
• Background check is required along with valid driver’s license, good motor vehicle record
  and valid auto insurance.  

KEY COMPETENCIES  

• Service orientated with effective communication skills 
• Great organization skills and attention to detail 
• Ability to multi-task, handle multiple demands and prioritize 
• Excellent analytical and problem-solving skills 
• Proactive with a growth mindset 
• Flexibility and adaptability 
• Responsible and trustworthy