Colorado Nonprofit Association

Office Administrator

Home Builders Foundation (HBF) designs and builds independence for individuals and families through home modifications to enable greater access, mobility and safety. HBF’s small but mighty crew works together to support our mission of building independence for individuals with disabilities and their families through generous support from the home building industry and many other donors. 

The Office Administrator is a critical team member responsible for supporting the entire office administration needs of HBF’s team to best execute its mission, managing the calendar, meeting scheduling, collecting status and reports from the team on key deliverables.

The Office Administrator works closely with the Leadership Team to achieve optimal integration of core administrative functions, including payroll processing, invoice management, data entry as assigned, support to the fundraising team, and other miscellaneous administrative support as needed. 

Essential Roles and Responsibilities (other duties may be assigned)

Administrative, Board and Fundraising Support

Office Administration

• General office management
• Point person and “face of the office” for all office contracts
• General bookkeeping duties
• Oversite of all licenses, renewals and registrations with the State and other governmental agencies
• Accountable for the maintenance, upkeep and support of various databases.

Fundraising Support

• Supporting HBF’s major fundraising events as needed, including, but not limited to: gathering names, collecting/distributing auction items, raffle tickets, signage, setting up/take down of each event.

Board of Directors

• Accountable for the timely preparation of agendas/ packets; distribute and file attendance, volunteer hours, and/or action items from meetings
• Maintaining and inputting information into database

HR Administration and Payroll Processing

• Processes accurate bi-weekly payroll in the Paylocity payroll system.
• Interface with Benefits Broker on benefits related questions and follow up with employees to ensure resolution.
• Taking the lead with external Human Resources Consultant on completing compliance and regulatory reporting

Knowledge, Skills, Abilities & Experience:

Education and Experience Required

• High school diploma, GED, or equivalent work experience
• Three to four years’ experience in an equivalent role in a small to medium sized office setting
• Three years’ experience processing payroll within Paylocity or similar payroll platform and handling some HR functions
• Three years of experience in QuickBooks processing accounts payable/receivables

Knowledge, Skills and Competencies

• Proficiency with common office software and customer relationship management tools.
• Ability to multitask, prioritize to-dos, and maintain an organized office environment.
• Strong written and verbal communication skills to interact with employees, clients, and vendors effectively.
• Ability to identify and resolve issues related to office operations, facilities, or staff.
• Demonstrated success in building relationships with colleagues, manages conflict, and fosters a positive office environment.
• Ensuring accuracy in documentation, financial transactions, and other administrative tasks.
• Ability to manage budgets, track expenses, and ensure financial compliance.
• Efficiently manages time and deadlines to ensure smooth office operations.
• Ability to plan and coordinate office projects, such as office moves, events, or technology upgrades.
• Comfort with changing priorities and a dynamic work environment.
• Strong working knowledge of Microsoft Word, Excel, Power Point and Donor Management software
• Demonstrated ability to maintain confidentiality of all client, donor, and employee information.

Physical/Mental Demands & Environment:

• This position requires in-office presence at HBF’s Centennial, CO office, with a set, predictable schedule.
• Must be able to meet up to 10% local travel requirements and have a valid driver’s license.
• Must be able to lift up to 35 lbs.
• Must be able to spend most of the day sitting at a desk working with a computer.
• Expected to work in the HBF office, with a set, predictable schedule with a few evening events throughout the calendar year.