Colorado Nonprofit Association

Events & Administrative Coordinator

POSITION OVERVIEW:

This position is responsible for providing the planning, coordination and implementation of internal, external and fundraising events for the Marketing and Development Department. The position is also responsible for providing administrative support to the Marketing and Development Team. This position must use good judgment in prioritizing tasks, utilize effective time management, and maintain a high level of collaboration and communication at all times.

This position will have a regular office schedule, Mon-Fri, with some weekend days as needed.

The starting wage range for this role is $22.00-$23.01 an hour. Accepting applications until this role is filled.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  1. Provide ongoing event management including planning and development, communication with programs sponsors/partners/vendors, organizing event details and supplies, performing day of event execution duties, and running post-event reports and collecting survey data.
  2. Prepare and manage event budgets and accurately code and submit invoices and receipts.
  3. Coordinate the development of promotional materials related to events and fundraising activities, including digital, print and branded materials.
  4. Recruit and coordinate with committee members and volunteers to assist in the planning and implementation of events.
  5. Collaborate with Marketing and Development team to effectively promote events through a variety of channels.
  6. Write and proof-read communications for events, asset development and department projects.
  7. Provide administrative support to the Marketing and Development Team including, but not limited to, compiling data and reports as requested, coding invoices and credit card expenses.
  8. Participate in department brainstorming and future planning.
  9. Input data, process donations (including cash), run reports, and manage dashboards in Hilltop’s donor relations software to support development activities.
  10. Coordinate and/or complete larger administrative projects as needed, such as mass updates, data collection/organization, and process changes.
  11. In coordination with the Marketing and Development team, provide administrative support to Hilltop programs as requested.
  12. Oversee the department’s calendar of activities, monitor inboxes and reply to messages in a professional and timely manner.

CLEARANCES & HEALTH REQUIREMENTS The following background checks are conducted by Hilltop Community Resources: