Colorado Nonprofit Association

Administrative Assistant

The Part-time Administrative Assistant has strong organizational and technological skills. Position works for 20-25 hours per week.

This individual is a team player who is comfortable in a small organization that requires multitasking. We are seeking someone who will have an excellent fit with our team with an easy going personality willing to demonstrate flexibility, humor and adapting to rapidly changing situations if/when needed. This individual is service-oriented with strong relationship skills for dealing with donors, volunteers, board members, the medical community and sponsors.  

Responsibilities and Specific Duties:  

· Manages database and ensures good functionality 

· Contributes to volunteer management/infrastructure, helps to attract volunteers, collects and manages volunteer data  

· Helps to manage marketing projects, including contributing to writing newsletters, social media and other communications/correspondence 

· Coordinates meetings and helps facilitate logistics for special events 

· Helps develop and coordinate mailings (needed materials and lists) 

· Assists with clerical functions 

· Maintains and manages internal manuals and record-keeping 

· Staffs a monthly volunteer committee; prepares detailed applications featuring confidential information for committee review 

· Manages spreadsheets and maintains updated budget information on a regular basis 

· Manages correspondence related to mini grant program 

· Will work collaboratively with the marketing/development specialist in relation to marketing needs 

· Will have on-site special event responsibilities 

· Will assist with grant writing

· Other duties as assigned

Qualifications 

· Must reside and work remotely from the Denver Metropolitan area 

· Minimum of five years of experience working with databases 

· Technology experience will include advanced experience with Microsoft Office Suite; WordPress, Canva, Google Docs, Adobe 

· Bachelor’s degree and nonprofit experience desired 

· Must have 3-5 years of past experience in a related role 

· Highly organized 

· Collaborative and team oriented  

· Self-motivated 

· Demonstrates sensitivity with interpersonal communications 

· Individual with positive outlook and team orientation 

· Must be willing to travel locally with a reliable form of transportation 

· Past experience with maintaining highly confidential information and the ability to work with others with different
backgrounds while demonstrating a high level of customer service 

· Must have valid driver’s license 

· Job offer contingent on background check and strong references, particularly from past employers