Colorado Nonprofit Association

Administrative Coordinator

GENERAL DESCRIPTION:

The Administrative Coordinator plays an essential role in supporting the people functions for Habitat Metro Denver and is responsible for general office operations and department support. The position’s responsibilities include front desk reception coverage and administrative support of people operations. As the first point of contact for visitors to Habitat Metro Denver, this is a vital and busy role, requiring the ability to successfully prioritize and, take initiative; while maintaining a calm, positive, and inclusive demeanor. Reporting to the HR Generalist, the Coordinator will perform duties within the HR function including payroll processing and database administration. 

The following reflects the organization’s definition of essential functions for the position but does not restrict the tasks that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform essential position functions. 

CORE RESPONSIBILITIES:

Office Coordination

• Stationed at HQ’s front desk reception area, this role is a skilled Habitat Metro Denver ambassador who maintains a welcoming, professional, and informative environment for all phone inquiries and in-person visitors.

• Trains, supervises, and motivates administrative volunteers to represent Habitat for Humanity’s values.

• Maintains, orders, and organizes office supplies inventory; and manages mail processing.

• Coordinate meeting room logistics; including room reservations, maintenance, and usage compliance.

• Respects the confidentiality of all information they use, maintain, and acquire.

• Keeps the lobby, breakroom, and common areas neat, clean, and presentable.

• Continuously evaluates administrative practices and recommends improvements as appropriate.

• Opens and closes the facility Monday through Friday. 

Human Resource Management System Support

• Processes weekly and semi-monthly payroll to ensure accurate, timely receipt of employee compensations in adherence to organizational policies and applicable laws.

• Assists in maintaining accurate electronic records for all employees, including setting up new hires, posting changes to current employees, and processing termination documentation.

• Acts as a direct liaison between managers, employees, and third-party service providers to continuously answer questions and resolve issues within the HRMS. 

• Manages HRMS partners to determine and develop data export reports to meet Habitat Metro Denver’s various compliance and audit requirements for the organization or other external agencies or regulations.

• Assists in training all relevant systems/processes to employees and managers, ensuring high levels of end-user efficiency and satisfaction.

General Departmental Support

• Supports the Employee Engagement Committee and Event Planning Teams with HQ special staff meetings and celebrations.

• Supports HR Team with various hiring tasks; i.e. job postings, interviewing, onboarding.

• Supports various departments with administrative tasks, special projects, and performs other duties as assigned.

KNOWLEDGE, SKILLS, & ABILITIES:

• Demonstrate energy and passion for Habitat Metro Denver’s mission and our Cultural Blueprint’s values in all aspects of the position.

• Ability to flex style to communicate clearly, professionally, and sensitively with diverse audiences.

• Proficiency and accuracy with Microsoft Office 365, Microsoft Teams, SharePoint, Outlook, and the ability to adapt as new technologies evolve. Database experience is a plus.

• Consistently displays integrity and professionalism with demonstrated ability to handle sensitive employee information with strict adherence to confidentiality protocols.

• The ability to take data from multiple sources/formats and combine it into highly accurate reports is critical to this position.

• Strong arithmetic/mathematical reasoning and accuracy 

• A proven team-player who can shift between various tasks and priorities efficiently and accurately.

• Strong written and oral communication skills.

• The ability to work independently with limited direction at times.

• Ability to proactively problem solve with a strong attention to detail. 

• Knowledge of principles and practices of payroll is desired.

EXPERIENCE:

• 2 year minimum administrative, customer service, scheduling, or similar general coordination experience required.

• Previous HRIS/HRMS or payroll experience preferred.

• Fluency in spoken and written English and Spanish is highly desired. French, Arabic, and other languages are a plus. 

• Colorado Notary Public license is preferred; or the willingness to earn the license within the first 6 months of employment. 

PHYSICAL REQUIREMENTS NECESSARY TO PERFORM THIS JOB:

• This position will require sitting at a desk for most of the day and the ability to type.

• Able to lift and carry up to 25 pounds when necessary.

• A valid driver’s license and ability to be insured under the company’s insurance policy is a prerequisite. A Motor Vehicle Report (MVR) will be run for insurance purposes.

• Ability to travel to and from meetings and appointments in locations and times when public transportation is unavailable. 

• In office position, Monday – Friday

• Habitat Metro Denver’s office where this position will report to is currently located at 7535 E Hampden Ave #600, Denver, CO 80231 and is relocating to 430 S Navajo St, Denver, CO 80223 at the end of 2024.

The Starting Pay Range for this position is $22.40-$24.85 with consideration given for applicable education and/or experience above the minimum requirements. The Full Pay Range for this position is $22.40 – $27.30.