Position Title: Program Assistant – Stewarding Native Lands
Reports
To: Director of
Programs – Stewarding Native Lands
Job
Level: Full-time/Exempt
Job Location: Albuquerque,
New Mexico or Longmont, Colorado
POSITION
SUMMARY
First Nations Development Institute (First Nations) is a 43-year-old
Native American controlled nonprofit organization
whose mission is to strengthen American Indian economies to support healthy
Native communities. We invest in and
create innovative institutions and models that strengthen asset control and support economic development for AmericanIndian people and their communities.
First Nations is seeking an experienced, self-motivated, executive
assistant to support the work of the Director of the Stewarding Native
Lands Program (SNL) and the program team. In addition to managing the schedule
and meetings of the Director, responsibilities also include providing project
coordination and support for the SNL program staff. Responsibilities include,
but are not limited to, travel coordination, meeting preparation, note taking,
and maintaining calendar of events. Other duties may include
developing consultant agreements, monitoring deliverables, performing data
entry in the Airtable project management platform, and organizing files.
The
Program Assistant position is not a remote position, it requires working in the
office on a daily basis and will be based in the First Nations Albuquerque or
Longmont office. First Nations requires that employees provide proof that they
are fully vaccinated against COVID-19.
ESSENTIAL
FUNCTION/RESPONSIBILITIES
· Working in office on a daily basis
· Conference and travel arrangements for SNL program
· Calendar coordination and management for
Director of Programs, program staff, and appropriate FNDI team members when
requested
· Support travel expense report processing and
documentation
· Note- taker for SNL meetings
· On-site support for SNL gatherings
· Compilation of SNL Board reports
· Editing of SNL documents
· Performs other duties as assigned
MINIMUM
REQUIREMENTS
· Two years of experience in an executive
support role
· Proof of documentation of COVID-19 vaccination
· Associate’s degree
· Minimum of one year of relevant experience in
supporting the implementation of projects and/or coordinating events
· Strong written and verbal communication skills
· Competent self-starter who will take
initiative and work independently
· Ability to organize and meet deadlines for a
wide variety of job assignments simultaneously, with minimal supervision
· Strong administrative ability and attention to
detail
· Strong customer service focus
· Strong computer skills, including
comfortability with Microsoft Office software suite
· Knowledge and experience with virtual
presentation platforms such as GoToMeeting, Zoom, GoToWebinar, and Microsoft
Teams
· Positive attitude, good teamwork skills, and
the ability to work closely with people at all levels of experience and
proficiency
· A passion for the organization’s mission and advancing Native sovereignty and racialand economic justice
PREFERRED REQUIREMENTS (in addition to MINIMUM REQUIREMENTS)
· Bachelor’s degree
· Knowledge of non-profit organizational
structure, legal issues, boards of directors, and practices
· Demonstrated experience working with diverse
cultures and specific experience with American Indian communities and cultures
· Knowledge of and/or
familiarity with the historical and contemporary legal development and
workings/status of Tribal Nations
MEASURES
OF SUCCESS
· Meets program timelines and performs assigned
duties
· Allocates and utilizes First Nations’
resources effectively and efficiently
· Is team oriented and open to collaboration
with colleagues
· Delivers high-quality materials and resources
· Provides professional customer service within
First Nations and with external partners, including funders and grantees
· Adheres to First Nations’ Core Values &
Guiding Principles
· Takes ownership of professional development
and career goals
· Manages upward to assist with on-time
deliverables, projects, and convenings