Colorado Nonprofit Association

Payroll Specialist

Join our Mission to Make a Difference!

Are you a dedicated and compassionate accounting professional ready to add value to an organization that transforms the lives of individuals experiencing homelessness and poverty? At the Denver Rescue Mission, we’re seeking a ‘PAYROLL SPECIALIST‘ to join our team and contribute to an organization that values saving lives – one at a time. We offer a culture that is welcoming and supportive, that is rooted in a love of Christ and a commitment to share that love with others.

POSITION SUMMARY:

The Payroll Specialist is responsible for finance/accounting functions including processing and auditing biweekly payroll, reconciling payroll tax returns, creating data import files and writing reports, and providing assistance to employees’ questions regarding pay and withholdings.

RESPONSIBILITIES :

• Administer and perform the data entry necessary for the accurate and timely processing of hours and earnings of all employees resulting in biweekly and semi-monthly payroll checks. May require overtime, as needed.
• Assist the Finance Director and the HR Director in identifying payroll operations process improvements, including procedural documentation updates.
• Audit payroll records and run adjustments.
• Audit Quarterly Statements of Deposit and provide corrections. 
• Audit, research and resolve cases assigned for payroll calculation/deduction-related issues in a timely manner.
• Calculate manual checks, involuntary terminations, missed hours, and special requests. 
• Ensure that systems and processes correctly compute and record time, earnings, employee benefits, special deductions, mandated benefits, taxes, garnishments and other items that affect net pay and/or company liability.
• Generate management reports using the Paylocity Custom Reports tool.
• Calculate annual incentive and raise, including 401K tenure incentive contribution by using excel “what if” model. 
• Generate total comp reports. 
• Responsible for balancing payroll runs, producing federal, state and local tax payments, answering employee questions and researching issues. 
• Responsible for voiding checks, stop pays, and direct deposit reversals.
• Validate and administer YTD vacation and sick time balances; calculate carryovers and year-end accrual. 
• W-2 and 1095-C preparation and amendments, as needed. 
• Provide Benefits Administration Assistance by: reconciling the 401(k), 457(b), FSA and HSA payroll deductions and arranging to send funds to carriers each payday. 
• Responsible for annual worker’s compensation audit. 
• Prepare census data for ERISA 5500 filing and annual 401K audit. 
• Prepare a year-end payroll calendar. 
• Prepare payroll budget for annual planning sessions. 
• Review annual MHA application and adjust Paylocity setting accordingly. 

REQUIREMENTS:

• Bachelor’s degree in finance, accounting, or a related field and 3+ years of in-house payroll processing and administration experience. A combination of education and experience may be substituted. 
• Paylocity experience preferred. 
• Thorough knowledge of payroll lifecycles, best practices, and federal, state, and local regulations.
• Ability to coordinate and assign work in a fast-paced, high-volume environment. 
• Demonstrated ability to handle highly sensitive and confidential information with professionalism and confidentiality. 
• Demonstrated ability to work well under pressure and consistently meet strict deadlines. May require overtime as needed. 
• Demonstrated organizational skills, high standard of accuracy, attention to detail, and excellent follow-up skills. 
• Effective in problem solving, with the ability to resolve complex issues. 
• Proficient use of Microsoft Office programs. Strong Excel knowledge preferred. 
• Self-starter with the ability to manage multiple tasks simultaneously with competing priorities and minimal supervision. 
• Strong analytical and math skills, with the ability to identify trends and implement process improvements. 
• Strong interpersonal, verbal, and written communication skills, with the ability to effectively communicate complex details to all levels within the organization. 
• Active Driver’s License as a limited amount of work-related travel to various DRM sites may be required. Must be able to pass Motor Vehicle Record check. 
• Ability to abide by the Employee Handbook. 
• Ability to affirm the Statement of Faith.