Colorado Nonprofit Association

Development Office Coordinator

The Development Office Coordinator (DOC) is a full-time, non-exempt
position of Denver Rescue Mission (DRM). The DOC reports directly to the
Director of Philanthropy and is primarily responsible for providing
administrative support for the day-to-day needs of the development
department.

 RESPONSIBILITIES:

Office Coordination

§ Monitor and organize inventory of letterhead, envelopes,
stamps; coordinate monthly office supply order and distribution of supplies.
 

§ Order business cards for new mission employees, reorder
for existing employees; order magnetic name tags for Development staff.
 

§ Working closely with the hiring manager, serve as primary
support person for onboarding new Development staff.
 

§ Coordinate logistics of any development meeting,
including but not limited to, reserving meeting space, setting up A/V, ordering
and picking up food and beverages, and cleaning up spaces, as necessary.
 

§ Manage equipment, cleanliness, and organization of all
development department shared areas.
 

§ Maintain general collection of DRM publications for
relational giving team; monitor inventory and work with Communications staff to
order when needed. Also distribute publications (i.e., Changing Lives
newsletters) to other DRM facilities.
 

§ Coordinate ticket/table purchases for community events,
track RSVPs, and communicate event details with staff.
 

§ Lead development appreciation committee, coordinate team
birthday and anniversary cards, arrange team-building outings and holiday
events for Development staff and help to create a fun and dynamic work
environment.
 

Administrative Support

§ Provide general administrative support for the VP of
Development, Director of Philanthropy, and relational giving team members,
including printing and mailing letters, metering envelopes, preparing reports,
and other projects as assigned.
 

§ Maintain and reconcile all credit card receipts and
statements of the VP of Development.
 

§ Cover Administration Building front desk/switchboard for
receptionist as needed for breaks, lunches, and special occasions.
 

§ Assist with maintaining development drive shared files
and updating intranet homepage and calendar.
 

§ Assist with data entry and maintaining files in
Salesforce (fundraising database).
 

§ Compile and circulate a daily financial account report
for incoming gifts.
 

§ Create and distribute reports, meeting notes, and
department-wide updates.
 

§ Provide administrative and on-site support for special
events when needed.
 

§ All other responsibilities as assigned by the Director of
Philanthropy.
 

General Donor Cultivation

§ Assist donors and prospective donors with issues or
general inquiries via phone, email, or the DRM webpage.
 

§ Assist relational giving officers with stewardship
activities, including the production of personalized receipt letters and/or
thank you notes for large gifts.
 

§ Manage rotating schedule of development staff to
participate in community-based opportunities and events (i.e., workplace giving
or church fairs) to represent DRM, and ensure necessary materials are
prepared.
 

§ Responsible for mailing New Donor Welcome
Newsletters.
 

§ Work closely with Specialized Gift Coordinator and
Donation Processing team to ensure proper gift acknowledgment and stewardship
for unique gifts, including memorial donations.
 

  

MINIMUM QUALIFICATIONS  

§ Affirm the Statement of Faith  

§ Abide by the Employee Handbook  

§ Two years of administrative support experience.  

§ High school diploma required; Associate’s degree or
higher preferred.
 

§ Proficient skills in Microsoft Office, with particular
knowledge of mail merge functions and Excel spreadsheet formulas.
 

§ Experience with donor database software (Salesforce or
similar) preferred.
 

§ Excellent organizational skills and meticulous attention
to detail.
 

§ Flexible and able to readily modify, respond to, and
integrate change.
 

§ Ability to initiate relevant activities to achieve
department goals, while effectively prioritizing responsibilities and accepting
direction from multiple sources.
 

§ Strong communication skills, both written and
verbal.
 

§ Professional demeanor while handling sensitive and
confidential matters.
 

§ Ability to solve problems, make decisions and handle many
tasks in a fast-paced, complex environment, working both independently and as a
team member.
 

§ Ability to interact cheerfully, creatively, and
professionally with donors, team members and other Mission
contacts.