Colorado Nonprofit Association

Manager of Orchestra Personnel

Position Profile

The Manager of Orchestra Personnel works in conjunction with the Director of Orchestra Personnel to oversee all aspects of the Colorado Symphony Association musicians. This position works to implement the collective bargaining agreement and works collaboratively with all CSA departments to set goals, objectives, and strategies that further the CSA’s mission.

Essential Duties and Responsibilities

Assist in orchestra personnel management

• Ascertains orchestra complements (including subs/extras) required and ensures complements are in place for appropriate services.
• Works closely with the Artistic staff to be certain that contract requirements regarding scheduling, seating, musicians’ time off, are fulfilled.

Administration

• Processes musician payroll.
• Schedules, oversees and manages all musician auditions.
• Extensive record-keeping to ensure accuracy of attendance records and individual musician’s work history.
• In charge of on-boarding substitute/extra musicians.

Contracts

• Issues and tracks contracts with substitute musicians.

Auditions

• Organize and manage all national and local auditions.
• Works to maintain sub list and any necessary sub list or local auditions.

Development/Education/Community Engagement

• The main point person to work with Development/Education departments to engage musicians for events that fall outside of the orchestra service schedule.

Budget and Planning

• Assist in the development and management of the orchestra personnel budget in accordance with guidelines set by the Chief Operating Officer.

Payroll

• Assist the Director of Personnel in preparing and submitting all payroll information for musicians to finance.

Other duties and responsibilities as requested and/or assigned.

Qualifications and Capabilities

Required:

• Bachelor’s degree
• 3+ years working in the orchestral field
• Excellent written, verbal and analytic skills.
• Ability to create and improve operation efficiency.
• Exceptional interpersonal skills, both in person and/or phone, with guest artists, management, patrons and musicians.
• Robust evening and weekend hours required – the schedule mirrors the orchestra working hours.

Preferred

• Bachelor’s degree in music, arts administration, or similar.
• 5+ years working in arts management with a proven track record of successfully collaborating with professional classical musicians.
• A knowledge of music and performing arts.
• Knowledge of concert productions of current trends in symphony arts.
• Ability to deal with wide-ranging personalities in a tactful and mature manner.
• Proficient use of Microsoft office software.
• Knowledge of orchestral repertoire.
• Transportation with your personal vehicle necessary to attend off-site events.

Physical Capabilities

• Must be able to handle the physical demands commensurate with an active administrative position, including lifting up to 25 lbs. of equipment