Colorado Nonprofit Association

Administrative Assistant

Job Title: Administrative
Assistant
 

Location: In-Person, Denver CO 

Terms: Full-time 

Reports To: Executive Director and Chief Advancement Officer 

CDLE COMPS Order: Non-Exempt 

Company Overview

Colorado Ballet Company is a Denver-based non-profit organization celebrating 62 years of excellence. Colorado Ballet’s mission is to present exceptional classical ballet and contemporary dance through performances, training, education and community engagement while inspiring and growing an increasingly diverse audience base. Under the direction of Artistic Director Gil Boggs, Colorado Ballet presents more than 50 performances annually to sold-out audiences in the 2,080-seat Ellie Caulkins Opera House. 

The Raydean Acevedo Colorado Ballet Academy serves over 1,200 students each year, from toddlers to seniors. Colorado Ballet’s Education and Community Engagement programming engages with students, teachers, families, people with disabilities, and lifelong learners, making more than 35,000 contacts in 300 schools and organizations annually.

Position Overview

Colorado Ballet is looking for an experienced and highly motivated individual to provide administrative support to the Executive Director (ED) and the Chief Advancement Officer (CAO). The ideal candidate should be professional, capable of managing a heavy workload, and skilled at prioritizing tasks in a fast-paced performing arts environment. 

Key Duties and Functions

· Act as the administrative point of contact for ED and CAO and internal/external stakeholders 

· Manage calendars and schedule meetings, conferences, Zoom calls, and travel  

· Draft formal letters, email correspondence, and administrative requests for certificates and contracts  

· Provide administrative support for Board of Trustees 

· Record minutes for Board meetings and committee meetings 

· Maintain confidentiality and protect the organization’s information 

· Log donor contact reports in the Tessitura donor database 

· Collect documentation, assign coding, and submit expenses for the ED and CAO to the accounting team 

· Maintain agendas and meeting notes for select Senior Team meetings 

· Perform other job-related tasks as needed to support the administrative functions of Colorado Ballet 

Position Requirements

· Relevant work history is required 

· Professional training or formal education preferred 

· Excellent verbal communication skills with both internal and external stakeholders 

· Experience with professional business writing, such as memos, emails, formal letters, and meeting agendas 

· Excellent organizational and time-management skills 

· Creative problem-solving abilities 

· Proficiency in Microsoft Office suite, specifically with Outlook, Word, and Excel 

· Experience with Zoom, DocuSign, Adobe is preferred 

· Travel is not required