Colorado Nonprofit Association

Venue Sales Associate

Position: Venue Sales Associate

Application Deadline: December 15, 2024

Start Date: TBD

Classification status: part-time (20 hours weekly) non-exempt

Annual or Hourly Compensation Range: $23-$24 hourly

Bonuses, commissions or other compensation: none

Benefits: Eligible for prorated, part-time benefits

Reports to: Earned Revenue Manager

Direct reports: none

Work environment: hybrid

About the Clyfford Still Museum

The Clyfford Still Museum is dedicated to the life and artwork of Clyfford Still, whose artwork is owned by the public and resides here in Denver. As such, the Museum is deeply committed to the community of families, students, artists and art lovers that surround us.

Principal Responsibilities

Reporting to the Earned Revenue Manager, the Venue Sales Associate is an ambassador for the Clyfford Still Museum, representing our unique offerings to visitors and prospective clients. This position focuses on booking private events and oversees the execution of those events to ensure adherence to all Museum policies. This position leads the full sales cycle from marketing, initial inquiries, onsite walkthroughs, and contracting to the successful completion of events. This position takes an active role in developing and implementing sales strategies and promotional efforts. This position focuses on enhancing revenue through private events while representing the Museum’s values and mission.

ESSENTIAL DUTIES/RESPONSIBILITIES:

Leads sales cycle for private event rentals and non-marketing photography requests, including lead cultivation, fielding inquiries, facilitating walkthroughs, and managing bookings to reach the Museum’s set revenue goals
Coordinates private events, managing host and vendor relationships to uphold Museum policies and deliver exceptional service
Ensures all policies and procedures are adhered to by vendors and clients
Moves sales leads through each stage of the sales process until the successful completion of the event
Coordinates client meetings, site visits, walk-throughs, and event execution
Responds to phone and email inquiries daily
Maintains private event records in the Museum’s master calendar, database, and internal communication channels
Creates proposals, contracts, and detailed floorplans for clients
Oversees contract negotiation, invoicing, and payment processing
Cultivates and manages relationships with vendors, recommending preferred status
Oversees the operations and logistics during the entirety of events, including deliveries, set-up and breakdown
Represents the Museum at industry events and networking opportunities

Minimum Education, Job Qualifications and Experience

Knowledge:

Experience in event and venue sales in a nonprofit or corporate setting
Proven track record of meeting sales targets, managing budgets and schedules
Experience collaborating with colleagues in graphic design, sales, marketing, security, and facilities

Skill:

Excellent organizational, communication, negotiating, and multitasking skills
Ability to remain calm under pressure and maintain a customer-service mindset
Strong organizational and time management, problem-solving, communication, and teamwork skills
Skills in the use of computer equipment with a working knowledge of Google Suite

Ability:

Ability to manage multiple projects simultaneously
Communicate effectively both verbally and in writing
Establish and maintain effective working relationships with employees, vendors, clients, and stakeholders
Handle sensitive or stressful situations with tact and diplomacy
Make informal and formal presentations
Able to make quick adjustments and judgments
Work flexible hours, weekends and evenings required

Experience:

At least two years of experience in event and venue sales
Established relationships with potential clients preferred
Experience in contract negotiation

WORKING CONDITIONS:

Work may require the ability to lift 20 pounds with or without assistance
Standing and walking
May require some bending, stooping, pushing, pulling, and climbing
Hand/eye coordination for the operation of computer systems
Vision to read reports and other written material
Flexible work schedule that includes some evenings and weekends
Frequent speech communication and hearing to maintain communication with employees and visitors
Works indoors at the Clyfford Still Museum but may work outdoors assisting with events in varying weather conditions
Some work-from-home may be permitted
Works in a clean, comfortable environment with some noise and distractions

Please send a cover letter, resume and references to jobs@clyffordstillmuseum.org.

Diversity and Inclusion – The Clyfford Still Museum is committed to building a diverse staff to serve the needs of our visitors. We encourage individuals of all backgrounds to apply.

Non-Discrimination Statement – The Clyfford Still Museum bases its employment decisions on job- related qualifications and ability to perform a job, and therefore prohibits (a) making employment decisions or basing terms and conditions of employment, and (b) making contracting, admissions or facility use decisions or basing terms and conditions of contract or facility use on the basis of a person’s: race, creed, color, religion, sex, age 40 and over, height, weight, national origin, ancestry or ethnicity, sexual orientation, transgender status or gender identity or expression, marital status, military or veteran status, political affiliation, genetic information, or disability, as well as any other basis now or in the future protected by federal, state or local law, ordinance or regulation. The Museum follows this policy in all terms and conditions of employment including, without limitation, recruitment, hiring, testing, training, certification, opportunities for advancement, promotions, demotions, terminations, performance evaluations, compensation, and leaves. The Museum expressly prohibits retaliation against anyone who brings a complaint of discrimination or who assists the Museum in the investigation of a complaint of discrimination.