This position serves as the Business Administrator for Christ Clinic. Principle responsibilities include ensuring appropriate administration of Human Resources, Financial, and Operational processes for the organization in compliance with local, state, and federal agencies for licensure and management. Maintains administrative procedures and ensures effective support of the organization’s operational needs for sustainability and growth.
Human Resources Responsibilities:
● Works with the Executive Director to maintain Human Resource policies/procedures/practices for employees and volunteers
● Organizes Human Resource documents
● Manages insurance policy renewals including organizational, board, and workman’s compensation
● Manages annual licensures in compliance with local, state, and federal regulations
● Assists with annual and supplemental HRSA Redeeming processes to maintain FTCA coverage
Financial Responsibilities:
● Maintains financial controls and system of accounts including overseeing accounts receivable, accounts payable, financial statements, payroll processing, and balancing of accounts
● Prepares periodic and year-end financial and supporting statements
● Assists in year-end audit (if applicable) and CPA for tax filing
● Works with Executive Director to develop most efficient/effective management of donors, mail donation receipts, and thank you letters; maintains donor database with up to date information
Operational Responsibilities:
● Develops and maintains vendor relations for general office support including technology, office equipment and other items as necessary for the successful operation of the organization
● Manages office/clinic location leases
● Orders, assembles, and maintains stock of organizational materials such as educational and outreach supplies, donor and board materials, etc.
● Assists with routine updates to website for donor, board and staff information as well as content updates to maintain accuracy and relevancy to current clinic operations
● Assists with preparation and distribution of quarterly board reports
Other Responsibilities:
● This description does not state or imply that the duties listed are the only duties to be performed by the Business Administrator. Employees are required to follow job-related instructions and perform other reasonable job-related functions as may be assigned
by the Executive Director or Board of Directors.