Colorado Nonprofit Association

Assistant Director, Pregnancy Resource Center

Job Description for: Assistant Director

Birthline of Loveland – Loveland, Colorado

Birthline of Loveland is a 501(c)3 non-profit Christ-centered Pregnancy Resource Center and Maternity Home. We are a ministry of compassion, hope, healing, resources, and support for individuals dealing with an unplanned pregnancy, and we offer support for mothers, fathers, couples, and extended family involved. We provide emotional, informational, and material resources to our clients. 

Founded in 1981, Birthline is an affiliate of Heartbeat International.

Birthline of Loveland is seeking: an experienced professional to provide spiritually-focused leadership as the Assistant Director for the Pregnancy Resource Center (1511 E 11th St). The primary job-duties include but are not limited to: volunteer management, client advocacy, and center operations.  

Successful applicants should demonstrate the following in the cover letter and resume submitted to info@birthlineloveland.org :

Faith/Character Requirements:

– Must be a committed Christian who demonstrates a personal relationship with Jesus Christ.

– Exhibit a strong commitment and dedication to the pro-life position and to sexual purity. 

– Agree and be willing to uphold the Statement of Faith and Policies of Birthline.  

– Exhibit a teachable spirit to learn the intricacies of the ministry. 

– Exhibits confidence, yet is authentically humble. 

– Must be a regular attender of a local church (pastor recommendation needed).  

Assistant Director Position Requirements:

– Be able to provide care, support, spiritual leadership, discipleship, encouragement, and direction for the volunteers, advocates, and clients. 

– Experience in an office environment (phones, computers, customers, etc). 

– Be able to work with both autonomy and as a team. 

– Experience as an employee or volunteer in ministry or nonprofit is required.  

Essential Functions:

I. Administration – Responsible for empowering Birthline’s Center team to effectively manage the day-to-day operations, which includes:

– Oversee the volunteers and advocates to ensure they meet client needs and follow Birthline Policies & Procedures.  

– Ensure the office is open and staffed 4 days a week, and maintain office operations.  

– Ensure the office is kept clean and safe and in good working order. 

– Ability to answer telephone calls and emails from donors, clients and community members.  

– With Director oversight, coordinate the yearly calendar for the ministries and volunteers, and help with implementation of special events. 

– Ensure that Birthline policies are carried out; coordinate new policies to be implemented under Director’s supervision.  

– Serve as a connection between volunteers and the Birthline Board of Directors, maintaining healthy relations and communications.

– Ensure correct use of online database; track client data for monthly and annual reporting.  

– Look for opportunities to develop new ministries and resources, and work with staff to implement.  

II. Human Resources:

– Engage, interview, train, supervise, coach, and celebrate new and active volunteers and advocates.  

– Conduct oral evaluations of volunteers and advocates on a yearly basis.  

– Develop an organizational structure and monitoring system which ensures volunteers and advocates talents and time are best utilized to carry out Birthline’s mission. 

– Conducting volunteer training programs on a monthly basis.  

– Attend the Heartbeat International convention every-other year.  

– Send monthly reports to Director and Board prior to scheduled Board meeting.  

III. Development:

– Assist with direct mail pieces and newsletters, including the writing of client-focused newsletter articles.  

– Assist with donor communications on a regular basis including thank you notes.

– Obtain feedback and continually assess effectiveness of ministry programs and their specific goals. 

V. Public Relations:

– Assist with the development of promotional materials used in presenting Birthline to clients, community, and churches.  

– Assist in maintaining an active online presence with appropriate regular communication to supporters and clients.  

VI. Intangibles:

– Must be a caring individual who is able to resolve conflicts in a sensitive, Christ honoring manner.  

– Must be capable of building strong relationships with staff, volunteers, Board Members, and donors. 

– Must be a person who leads volunteers and advocates with enthusiasm. 

– Must be able to delegate effectively. 

Hours & Compensation: 20/week, $20/hour; a time card will be filled out 2x a month.

Hours will be worked in the Birthline office to ensure quality and consistent operations of the Center. Other staff will cover any remaining open-hours.