About Commún:
Commún is a Colorado-based nonprofit dedicated to building community resilience by centering community voice, cultivating a sense of belonging, and realizing equity. We partner with directly impacted community members to co-design and lead programs, services, and spaces that address our community’s most pressing needs. Our current programming focuses on mental health, food sovereignty, community organizing, case navigation and economic vitality. Commún is experiencing rapid growth and was recently awarded a $20 million EPA grant to help establish a Community Center, set to open by Summer 2026.
Overview:
The Executive Assistant will provide high-level administrative support to the Executive Director, ensuring seamless day-to-day operations, scheduling, and communications. This role is essential in maximizing the Executive Director’s time and ensuring organizational priorities are met efficiently. The ideal candidate is a proactive, resourceful self-starter who thrives in a fast-paced environment. They will help translate visionary ideas into clear, actionable steps while managing multiple priorities with adaptability and focus. Strong emotional intelligence is key, as this role requires skillfully navigating dynamic conversations, redirecting discussions when needed, and maintaining professionalism and integrity.
Additionally, the Executive Assistant must be open to direct feedback, demonstrate a growth mindset, and continuously refine their skills to meet the evolving needs of the organization.
We are committed to finding the right person for this role and can offer a flexible shedule based on their needs – anywhere between 20-40 hours per week. if you’re interested but unsure about the schedule, we encourage you to apply so we can explore options together.
Key Responsibilities:
Administrative Support:
● Manage and prioritize the Executive Director’s calendar, including scheduling meetings, appointments, and donor relations.
● Coordinate internal and external meetings, including board meetings, staff meetings, and meetings with partners, donors, and key stakeholders.
● Prepare and edit correspondence, presentations, reports, and other documents for the Executive Director.
● Monitor and manage the Executive Director’s email inbox, responding on their behalf when appropriate.
● Handle confidential information with discretion and maintain the highest standards of professionalism.
Project Management:
● Track and help drive completion of key deliverables and follow up on outstanding items from meetings and projects.
● Assist with key documentation and planning of the Loretto Heights community center re-development including but not limited to grant management, Davis Bacon documentation, donor thank yous, and donor tours support.
● Prepare materials for meetings, presentations, and reports, ensuring accuracy, clarity, and timeliness.
● Maintain the Executive Director’s task list and help prioritize actions to ensure deadlines are met.
Board and Stakeholder Liaison:
● Support Executive Director with Commún’s bilingual board of directors, including preparing meeting materials, managing communications, and recording minutes.
● Assist in donor and partner engagement by managing correspondence and follow-ups on behalf of the Executive Director.
● Support with the capital campaign and annual donor giving campaigns. Complete donor and foundation research to help find new opportunities.
Operations Support:
● Collaborate with the finance and HR teams on budget tracking, expense reporting, and employee onboarding processes as needed.
● Provide logistical support for large organizational events and fundraising efforts.
● Assist in developing and implementing systems to improve operational efficiency as the organization grows.
Communications:
● Draft and manage high-level communications for the Executive Director, including correspondence, donor communications, and external outreach.
● Ensure timely responses to internal and external inquiries on behalf of the Executive Director.
Required Qualifications
● Experience: 7+ years of experience providing high-level support to C-suite executives, specifically as an Executive Assistant, Administrative Assistant, or in a related role, ideally in a nonprofit or mission-driven environment.
● Education: Bachelor’s degree in Business Administration, Nonprofit Management, Communications, or a related field preferred, but not required.
● Skills:
○ Fluent and proficient in English, bilingual in Spanish or Arabic is a bonus
○ Strong organizational and time management skills, with a keen attention to detail.
○ Excellent written and oral communication abilities.
○ Ability to prioritize tasks and manage multiple projects simultaneously.
○ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace; experience with project management tools is a plus.
○ Experience working with donor databases (DonorPerfect) and CRM systems is a bonus.
○ Ability to maintain confidentiality and handle sensitive information with discretion.
○ Experience in real estate is a plus
Desired Skills
● A proactive, problem-solving attitude with the ability to anticipate needs.
● Experience in relationship cultivation, individual fundraising and donor management
● Flexibility and adaptability in a dynamic work environment.
● Ability to pivot quickly when triaging needs.
● Strong interpersonal skills, with the ability to work effectively with diverse groups of people.
● Commitment to the mission and values of Commún.
● Strong understanding of power, privilege and oppression or desire to learn