Colorado Nonprofit Association

Director of Finance and Administration

Who We Are

Advance, Inc is a newer non-profit started to address the needs of adults facing homelessness in Aurora, Colorado, with a goal of seeing adults achieve the personal highest level of self-sufficiency. Advance brings together the needed talent, skills, and resources to empower individuals to embark on their journeys to a lifetime of housing stability and personal fulfillment. Following the philosophy of extending a “hand up,” staff at Advance not only provide needed tools for success, but mentor, train, and inspire Community Members (people we serve) to achieve their highest potential while offering them the long-term support they need to be successful for a lifetime. 

Why work at Advance?

We believe in investing in our team members to be the best version of themselves while solving the complex problem of homelessness. You can be among the first employees to co-create and thrive in a culture that is rooted in professional development, values diversity and inclusion, and encourages creativity and innovation for trying new approaches to support long-term sustainability and independence for the people we serve. You are a fit for Advance if you thrive in an entrepreneurial environment of creating, pivoting, and focusing on excellence while having fun!

What Current Employees Say About Us 

• “Advance has invested more in me in three weeks than my former employer invested in three years.” 
• “I love this place! It’s so wonderful to be seen and have my contribution valued.” 
• “It feels great to be in on the ground floor of a non-profit doing things creatively and making a long-lasting impact for people experiencing homelessness in Aurora.”  

Position Summary

The Director of Finance and Administration (DFA) guides and provides strategic oversight of Advance’s financial planning, financial strategy, cash management, banking, financial controls, accounting, grant management, and human resource function including recruiting, onboarding, and benefit management. The person in this role acts as a key strategic partner and advisor to the Executive Director and Board.

Duties and Responsibilities 

A successful candidate thrives in detail-oriented settings and excels as a leader in creating,
managing, and sustaining strong and reliable financial systems and processes.

Financial Management and Accounting

· Partners with Executive Director and Executive Leadership Team to assess organizational performance against both the annual budget and our long-term strategy; provide strategic recommendations based on financial analysis and projections; make actionable recommendations on both financial strategy and operations.

· Oversee long-term budgetary planning and costs management and identifies opportunities for revenue maximization and expense minimization as appropriate. In that same context, collaborates with key city, state, and federal partners as appropriate.

· Initially, provide the bookkeeping and accounting tasks until expanding the team; tasks include:

• Monthly bank account and credit card reconciliations, follow-up on Accounts Receivable and missing receipts for Accounts Payable
• Post monthly recurring and adjusting journal entries
• Complete monthly and year-end close-out tasks
• Manage organizational cash flow and forecasting

· Optimize the handling of lines of credit, cash positions, and banking relationships

· Oversee the preparation and approval of all financial reporting materials to include preparing and communicating monthly and annual financial statements

· Collaborate with the members of the Executive Leadership Team to develop and implement short- and long-term plans for the operational infrastructure of systems, processes and policies. that support operational and fiscal effectiveness and efficiency

• Biweekly payroll processing and updates to online APS payroll system
• Lead the annual audit process and preparation of 990
• Monitor credit cards for fraud
• Upgrade and implement an appropriate system of policies, internal controls, accounting standards, and procedures, as needed. Train staff on procedures appropriate to them
• Provide ad-hoc reporting as requested by the Executive Director and Board of Directors

Grant Management 

• Manage all fiscal transactions for all state, federal, and foundation grants including monthly invoicing for reimbursable grants; monitor grant expenditures and compare to the approved budgets; provide grant financial status reports, as requested
• Provide timely financial data to Program Directors so that staff can manage projects effectively within these budgets
• Ensure income and expenses are allocated to the appropriate grants

Administration and Human Resources

· Supports the overall business objectives by developing and implementing Human Resource (HR) strategies 

· Manages the whole HR service delivery value chain by ensuring that all areas of HR create value for the business: including recruitment, training, employee relations, compensation and benefits, and performance management 

· Supports initiatives to increase staff morale by developing and maintaining effective relationships with all levels of staff, from entry-level employees to senior executives 

· Sources the best talent for the company by supervising the recruitment process, which includes interviewing candidates, conducting background checks, negotiating salaries, and making job offers

· Align employees’ compensation to business needs by developing competitive compensation plans 

· Develops benefits structures that attract the right talent by assessing the efficacy of benefits programs such as health insurance, retirement plans, vacation time, sick leave, etc., ensuring that they comply with applicable laws and regulations 

· Complies with applicable laws and regulations related to HR by carrying out periodic compliance checks on all HR processes 

· Recommends improvements in how HR can add more value to the business by monitoring trends in HR best practices and recommending changes or improvements when necessary 

· Duties and responsibilities may be added, deleted, or changed at any time at management’s discretion, formally or informally, either verbally or in writing 

Professionalism and Teamwork

Cultivate and maintain a supportive working environment that embraces trauma-informed and culturally competent interactions 

Actively participate, collaborate, and contribute to the team to promote an inclusive and respectful culture for Community Members and staff

Provide excellent internal and external customer service; communicate in a professional, timely, and effective manner 

Qualifications:

Acceptable background check with the Colorado Bureau of Investigations  

· Bachelor’s or Master’s degree in accounting, business administration, or CPA credential or equivalent work experience

· Seven (7) or more years of progressively more responsible management experience in Human Resources

· Seven (7) or more years related experience and/or training or equivalent combination of education and experience in Non-Profit fund accounting and at the highest level of an organization

· Strong analytical and financial modeling and forecasting skills as well as knowledge of Generally Accepted Accounting Principles (GAAP) for nonprofits

· Leadership in executing strategy for dynamic and changing organizations

· Demonstrated resourcefulness in setting priorities, guiding investment in people and systems

· Proven understanding of how to collaborate with programmatic teams to manage financial systems that streamline processes to support the efforts of the entire workforce

· Demonstrated experience creating and articulating an inspiring financial vision

· Previous experience working for a non-profit organization highly desired

SKILLS AND QUALIFICATIONS: 

Finance

· Sound technical skills, analytical ability, good judgment, and strong operational focus 

· Understands revenue and expense allocations and can track those allocations against grants 

· Extremely well organized and self-directed, diplomatic, and adept at developing and maintaining interpersonal relationships within a team dynamic

· Perseverance in the face of challenges and exhibits a steadfast resolve and relentless commitment to high standards which commands respect from others

· Inspires trust and followership in others 

· Unquestionable integrity, ethics, and values.

· Significant experience preparing budgets and generating impactful reporting

· Experience with Sage Intacct preferred

· Experience with Medicaid billing preferred

Administration and Human Resources

•  Understanding and ability to effectively apply legal requirements related to Human Resources (HR)
• The ability to develop and implement HR strategies aligned with the organization’s goals and objectives 
• The ability to develop compensation plans that are competitive in the non-profit marketplace
• The ability to effectively manage the recruitment process
• The ability to manage employee relations activities such as resolving disputes, administering disciplinary action, providing counselling services, and responding to employee grievances. 
• The ability to ensure compliance with all applicable laws and regulations related to HR 
• A good listener and strategist with high professional standards and attention to detail
• Innovative, adaptive, quick leaner with high energy and enthusiasm 

The successful candidate: 

• Believes fully in Advance’s vision
• Is committed to professional development to improve self-awareness and skills 
• Values DEI and advances equity throughout the organization 
• Time management skills with the ability to meet a deadline 
• Excellent written and verbal communication 
• Can work independently with minimal supervision